City of Santa Fe Finance Committee met June 5.
Here are the minutes provided by the committee:
1. CALL TO ORDER
Meeting called to order 5:03 pm.
2. ROLL CALL
Members Present:
Councilor Renee Villarreal
Councilor Carol Romero-Wirth
Councilor Signe Lindell
Councilor Jamie Cassutt
Councilor Chris Rivera
Members Excused:
None
Others Attending:
Emily Oster, Finance Director
3. APPROVAL OF AGENDA
MOTION: Councilor Rivera moved, seconded by Councilor Cassutt, to approve the agenda as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the Consent Agenda as amended. Item S pulled for discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
5. ACTION ITEMS: CONSENT
a. Request for Approval of the Finance Committee Minutes – May, 15, 2023. (Emily Oster, Finance Director, 505-629-3411).
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
b. Request for Approval of the April 11, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
c. Request for Approval of the April 12, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
d. Request for Approval of the April 13, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
e. Request for Approval of the April 18, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
f. Request for Approval of the April 19, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
g. Request for Approval of the April 20, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
h. Request for Approval of the April 25, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
i. Request for Approval of the April 26, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
j. Request for Approval of Budget Hearing Minutes of April 27, 2023. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
k. Request for Approval of the Community Development Block Grant (CDBG) Subrecipient Agreement with Homewise in the Total Amount of $144,964 for Mortgage Principal Reduction Assistance through December 31, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Finance Committee: 06/05/2023
Quality of Life Committee: 06/07/2023
Governing Body: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
l. Request for Approval of Amendment No. 2 to the Affordable Housing Trust Fund (AHTF) Contract Item #21-0328 with Santa Fe Habitat for Humanity in the Total Amount of $80,000 for Mortgage Principal Reduction Assistance to Extend the Contract Term through June 30, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Finance Committee: 06/05/2023
Quality of Life Committee: 06/07/2023
Governing Body: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
m. Request for Approval of the Community Development Block Grant (CDBG) Subrecipient Agreement with Santa Fe Habitat for Humanity in the Total Amount of $100,000 for the Home Repair Program through December 31, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Finance Committee: 06/05/2023
Quality of Life Committee: 06/07/2023
Governing Body: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
n. Request for Approval of the Affordable Housing Trust Fund (AHTF) Professional Services Agreement with Youthworks in the Total Amount of $200,000 for the Housing First Rental Assistance Program through June 30, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Finance Committee: 06/05/2023
Quality of Life Committee: 06/07/2023
Governing Body: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
o. Request for Approval of FY23 Police Vehicle Purchase Request with Chalmer Ford and MHQ in the Total Amount is $1,565,166.64 for the Vehicles, Equipment and Labor Costs Associated with Each Vehicle. (Ben Valdez, Deputy Chief of Police, bpvaldez@santafenm.gov, 505- 955-5040).
Committee Review:
Finance Committee: 06/05/2023
Quality of Life Committee: 06/07/2023
Governing Body Committee: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
p. Request for Approval of a Professional Services Agreement with Molzen Corbin & Associates, Inc. in an Amount Not to Exceed $103,162.65 Including NMGRT for the Design and Construction Administration of Six New Pickleball Courts at Fort Marcy Park. (Scott A. Overlie, Parks Division Project Administrator, saoverlie@santafenm.gov, 505-231-6194)
1. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $104,000 for the Design of Six New Pickleball Courts under ORG/OBJ 3559980/572960. (Melissa McDonald, Parks and Open Space Division Director, mamcdonald@santafenm.gov, 505-303- 9502, Scott A. Overlie, Parks Division Project Administrator, saoverlie@santafenm.gov, 505-231-6194).
Committee Review:
Finance Committee: 06/05/2023
Public Works and Utilities Committee: 06/12/2023
Governing Body: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
q. Request for Approval of the Recovery Funds Sub-Recipient Contract with Hellas Construction Inc. in the Amount of $1,016,914.00 for Utilization of Funds from the American Rescue Plan Act (ARPA) for Ragle Park Softball Field Improvements. (Scott Overlie, Parks Division Project Administrator: saoverlie@santafenm.gov, 505-231-6194)
Committee Review:
Finance Committee: 06/05/2023
Public Works and Utilities Committee: 06/12/2023
Governing Body: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
r. Request for Approval of a General Services Contract in the Total Amount of $549,542.96, Including NMGRT for City-Wide On-Call Elevator Services for City Facilities with TK Elevator Corporation. (Caryn Grosse, clgrosse@santafenm.gov; 505-955-5938 and Denise Gabaldon, rdgabaldon@santafenm.gov; 505-955-5934)
Committee Review
Public Works & Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
s. Request for Approval of Amendment No. 1 to Item #22-0300 Universal Protection Services DBA Allied Universal Security to Extend the Term to June 30, 2024 with No Corresponding Change in the Not to Exceed Amount. (Sam Burnett, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505- 955-5934)
Committee Review
Public Works & Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
MOTION: Councilor Villarreal moved, seconded by Councilor Rivera, to deny the contract amendment as presented on discussion.
VOTE: The motion was denied on the following Roll Call vote:
For: Councilor Villarreal, Councilor Cassutt, Councilor Rivera
Against: Councilor Romero-Wirth, Councilor Lindell
Abstain: None
t. Request the Approval of Amendment No. 1 to Item #22-0302 with Servexo Protection Services to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934).
Committee Review
Public Works & Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
u. Request for Approval of Amendment No. 1 to Item #22-0301 with Condor - New Age Logistics, LLC to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934)
Committee Review
Public Works & Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
v. Request for Approval of Amendment #1 to Original Contract # 21-0160 with GM Emulsion, LLC to Increase the Amount for FY 2024 for an Additional $117,402.85 Inclusive of NMGRT and Extending the Term through January 26, 2024. (Randy Lopez, Transmission and Distribution Manager, rjlopez@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
w. Request for Approval of Amendment No. 1 to Services Item #22-0303 with Aarrowhead Security DBA Vet-Sec Protection Agency to Extend the Term to June 30, 2024 with No Corresponding Change in the Not to Exceed Amount of $1,000,000 Per Year. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934).
Committee Review
Public Works & Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve all the items on the consent agenda except for
item S as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
6. PRESENTATION
a. Audit Update for FY21. (Emily Oster, Finance Director: ekoster@santafenm.gov, 505-629-3411)
Finance Director, Emily Oster gave an Audit update. Steady progress is being made. Contractors onsite to assit with the closing of Audits and opening of FY 24.
b. Procurement Presentation (Travis Dutton-Leyda, Procurement Officer, 505-629-8351).
Travis Dutton-Leyda, Purchasing Officer presented on the Procurement process and the Purchasing office.
7. MATTERS FROM STAFF
8. MATTERS FROM THE COMMITTEE
9. MATTERS FROM THE CHAIR
10. NEXT MEETING: June 20 2023
11. ADJOURN
Meeting adjourned 6:15 pm.
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