City of Santa Fe Public Works and Utilities Committee met July 22.
Here are the minutes provided by the committee:
City of Santa Fe
1. CALL TO ORDER
Meeting started at 5:05pm
2. ROLL CALL
MINUTES
Members Present:
Councilor Michael Garcia
Councilor Carol Romero-Wirth
Councilor Lee Garcia
Councilor Alma Castro
Members Excused:
Chair Amanda Chavez
Others Attending:
Regina Wheeler, Public Works Department Director
Meeting started at 5:05pm
3. APPROVAL OF AGENDA
MOTION: Councilor Michael Garcia moved, seconded by Councilor Alma Castro, to approve the agenda as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael
Against: None
Abstain: None
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Alma Castro moved, seconded by Councilor Michael Garcia, to approve the consent agenda as amended.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael
Against: None
Abstain: None
Item G removed for discussion by Councilor Castro.
Item J removed for discussion by Councilor Michael Garcia
5. PUBLIC COMMENT
6, PRESENTATION
7. ACTION ITEMS: CONSENT
a. Request for Approval of Minutes from the July 1, 2024 Public Works and Utilities Committee Metting. (Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 07/22/2024
MOTION: Councilor Castro moved, seconded by Councilor Garcia, to approve the minutes as presented.
MOTION: Councilor Alma Castro moved, seconded by Councilor Michael Garcia, to approve the minutes as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael
Against: None
Abstain: None
b. Request for Approval of a Construction Agreement with Davenport Construction Management, LLC in the Total Amount of $10,000,000 for On-Call General Contracting Services for the Santa Fe Regional Airport. (James Garduño, Project Manager; jdgarduno@santafenm.gov: James Harris, Airport Manager; jcharris@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 07/22/2024
Finance Committee: 07/29/2024
Governing Body: 07/31/2024
MOTION: Councilor Castro moved, seconded by Councilor Garcia, to approve the contract as presented.
MOTION: Councilor Alma Castro moved, seconded by Councilor Michael Garcia, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael
Against: None
Abstain: None
c. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $95,000 from Water Enterprise Fund to Water Remodeling and Replacement to Modify Office Space at 801 W. San Mateo. (Jesse Roach, Water Division Director; jdroach@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 07/22/2024
Finance Committee: 07/29/2024
Governing Body: 07/31/2024
MOTION: Councilor Castro moved, seconded by Councilor Garcia, to approve the budget adjustment resolution (BAR) as presented.
MOTION: Councilor Alma Castro moved, seconded by Councilor Michael Garcia, to approve the budget adjustment resolution (BAR) as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael
Against: None
Abstain: None
d. Request for Approval of Professional Services Agreement with Wilson & Co. Inc., Engineers and Architects to Provide On-Call General Engineering Services in an Amount Not to Exceed $5,409,375 Inclusive of NMGRT for Four Years. (Romella Glorioso-Moss, Capital Projects Manager; rsglorioso-moss@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 07/22/2024
Finance Committee: 07/29/2024
Governing Body: 07/31/2024
MOTION: Councilor Garcia moved, seconded by Councilor Castro, to approve the contract as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Alma Castro, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael
Against: None
Abstain: None
e, Request for Approval of Professional Services Agreement with AECOM Technical Services Inc. to Provide On-Call General Engineering Services in an Amount Not to Exceed $5,409,375 Inclusive of NMGRT for Four Years. (Romella Glorioso-Moss, Capital Projects Manager; rsglorioso- moss@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 07/22/2024
Finance Committee:07/29/2024
Governing Body: 07/31/2024
MOTION: Councilor Garcia moved, seconded by Councilor Castro, to approve the contract as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Alma Castro, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael
Against: None
Abstain: None
f, Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $114,369 from the Water Enterprise Fund Cash Balance to the Water Utility Share Payment for Buckman Direct Diversion. (Jesse Roach, Water Division Director; jdroach@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 07/22/2024
Finance Committee: 07/29/2024
Governing Body: 07/31/2024
MOTION: Councilor Garcia moved, seconded by Councilor Castro, to approve the budget adjustment resolution (BAR) as presented.
Councilor Michael Garcia moved, seconded by Councilor MOTION: Alma Castro, to approve the budget adjustment resolution (BAR) as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael
Against: None
Abstain: None
g. Request for Approval of a New Mexico Department of Finance and Administration Capital Appropriation Grant 23-H3205 in the Amount of $650,000 for Pickleball Courts at Ft. Marcy Park with a Reversion Date of June 30, 2027. (Scott A. Overlie, Parks and Open Space Project Administrator; saoverlie@santafenm.gov)
1. Request for Approval of a Budget Amendment Resolution (BAR) to Allocate the DFA Funding in the Amount of $650,000 into FY25 Revenue and Parks and Trails WIP Construction.
Committee Review:
Public Works and Utilities Committee: 07/22/2024
Finance Committee: 07/29/2024
Governing Body: 07/31/2024
MOTION: Councilor Garcia moved, seconded by Councilor Castro, to approve the grant as presented.
MOTION:
Councilor Michael Garcia moved, seconded by Councilor Alma Castro, to approve the grant as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael
Against: None
Abstain: None
h. Request for Approval of a New Mexico Department of Finance and Administration Capital Appropriation Grant 23-H3207 in the Amount of $350,000 for New Signage at Water History Park with a Reversion Date of June 30, 2027. (Scott A. Overlie, Parks and Open Space Project Administrator; saoverlie@santafenm.gov)
1. Request for Approval of a Budget Amendment Resolution (BAR) to Allocate the DFA Funding in the Amount of $350,000 into FY25 Revenue and Parks and Trails WIP Construction.
Committee Review:
Public Works and Utilities Committee: 07/22/2024
Finance Committee: 07/29/2024
Governing Body: 07/31/2024
MOTION: Councilor Garcia moved, seconded by Councilor Castro, to approve the grant as presented.
MOTION:
Councilor Michael Garcia moved, seconded by Councilor Alma Castro, to approve the grant as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael
Against: None
Abstain: None
i. Request for Approval of a New Mexico Department of Finance and Administration Capital Appropriation Grant 23-H3204 in the Amount of $50,000 for Multipurpose Artificial Turf Fields at the Municipal Recreation Complex with a Reversion Date of June 30, 2027. (Scott A Overlie, Parks and Open Space Project Administrator; saoverlie@santafenm.gov)
1. Request for Approval of a Budget Amendment Resolution (BAR) to Allocate NM DFA Funding in the Amount of $50,000 Into FY25 Revenue and MRC WIP Construction.
Committee Review:
Public Works and Utilities Committee: 07/22/2024
Finance Committee: 07/29/2024
Governing Body: 07/31/2024
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Garcia, to approve the grant as presented.
MOTION:
Councilor Carol Romero-Wirth moved, seconded by Councilor Michael Garcia, to approve the grant as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Michael
Against: None
Abstain: None
j. CONSIDERATION OF BILL NO. 2024-8. ADOPTION OF ORDINANCE NO. 2024- (Councilor Amanda Chavez and Councilor Carol Romero-Wirth)
A Bill Authorizing the City of Santa Fe ("Borrower") to Enter into a Loan Agreement with the New Mexico Environment Department ("NMED") for the Purpose of Obtaining Project Loan Funds in the Principal Amount of $151 Million, Plus Accrued Interest; Designating the Use of the Funds for the Purpose Defined in the Most Current Project Description Form as Approved by NMED; Declaring the Necessity for the Loan; Providing that the Loan will be Payable and Collectible Solely from the Borrower's Pledged Revenues Defined Below; Prescribing other Details Concerning the Loan and the Security for that Purpose. (Jesse Roach, Water Division Director; jdroach@santafenm.gov, Michael Dozier, Waste Water Division Director; mldozier@santafenm.gov and Deborah Trujillo, Environmental Services Division Interim Director; dctrujillo@santafenm.gov)
Committee Review:
Governing Body (Introduced): 06/26/2024
Governing Body (Public Comment): 07/10/2024 (NOT HEARD DUE TO POWER OUTAGE)
Governing Body (Public Comment): 07/17/2024
Public Works and Utilities Committee: 07/22/2024
Finance Committee: 07/29/2024
Governing Body (Public Hearing): 08/14/2024
MOTION: Councilor Castro moved, seconded by Councilor Romero-
Wirth, to approve the bill as presented.
MOTION: Councilor Alma Castro moved, seconded by Councilor Carol Romero-Wirth, to approve the bill as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Carol Romero-Wirth, Councilor Alma Castro
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For:Councilor Carol
Against: None
Abstain: Councilor Michael
8. ACTION ITEMS: DISCUSSION
9. EXECUTIVE SESSION
10. MATTERS FROM STAFF
11. MATTERS FROM THE COMMITTEE
12. MATTERS FROM THE CHAIR
13. NEXT MEETING: August 05 2024
14. ADJOURN
Meeting adjourn at 6:33pm
15. INTRODUCTION OF LEGISLATION
a CONSIDERATION OF RESOLUTION 2024-
(Mayor Alan Webber)
A Resolution Approving Budget Amendments and Associated New Mexico Department of Finance and Administration/Local Government Division Schedules Summarizing the Fourth Quarter Amendments and Requesting Department of Finance Authority Approval of Fourth Quarter Budget Amendments for Fiscal Year 2024. (Andy Hopkins, Budget Officer; ajhopkins@santafenm.gov)
Committee Review:
Public Works and Utilities Committee (Introduced): 07/22/2024
Quality of Life Committee: 07/24/2024 NOT HEARD DUE TO MEETING CANCELLATION
Finance Committee: 07/29/2024
Governing Body: 07/31/2024
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