City of Santa Fe Finance Committee met May 31.
Here are the minutes provided by the committee:
1. CALL TO ORDER
Meeting started 5:01 p.m.
2. ROLL CALL
Members Present:
Councilor Renee Villarreal
Councilor Carol Romero-Wirth
Councilor Signe Lindell
Councilor Jamie Cassutt
Member Chris Rivera
Members Excused:
None
Others Attending:
Fran Dunaway, Chief Procurement Officer
Carolynn Roibal, Administrative Manager
Councilor Cassutt excused.
3. APPROVAL OF AGENDA
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Member Rivera
Against: None
Abstain: None
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Lindell moved, seconded by Councilor Villarreal, to approve the as amended. Pulled items B, D for discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Member Rivera
Against: None
Abstain: None
5. APPROVAL OF MINUTES
a. Finance Committee – May 16, 2022
MOTION: Member Rivera moved, seconded by Councilor Villarreal, to approve the as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Member Rivera
Against: None
Abstain: None
6. ACTION ITEMS: CONSENT
a. Request for the Approval of Amendment #4 to Service Contract 20-0027, Extending the Term and Increasing Compensation in the Amount of $500,000.00 for HVAC, Mechanical, Plumbing and Electrical Services; B&D Industries, Inc; (Josh Bohlman, Facilities Project Administrator, jbohlman@santafenm.gov, 505-690-9597)
COMMITTEE REVIEW:
Public Works and Utilities Committee: 5/23/2022
Finance Committee: 5/31/2022
Governing Body: 6/8/2022
MOTION: Councilor Lindell moved, seconded by Councilor Villarreal, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Member Rivera
Against: None
Abstain: None
b. Request for Approval of Service Contract in the Total Amount of $1,517,257.50 for Tyler Munis Upgrade Support Services and Payroll Support for the Term of Twelve Months with Ciber Pathway. (Manuel Gonzales, ITT Director: mmgonzales@santafenm.gov, 505-955-5576)
Committee Review:
Finance Committee: 05/31/2022
Public Works and Utilities Committee: 06/06/2022
Governing Body: 06/08/2022
MOTION: Member Rivera moved, seconded by Councilor Villarreal, to approve the contract as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Member Rivera
Against: None
Abstain: None
c. Request for Approval of a Cooperative Purchasing Agreement with Rubicon Global LLC, for On-Board Solid Waste Routing and Ticketing Technology in the Total Amount of $515,532.80 exclusive of NMGRT. (Shirlene Sitton, Environmental Services Division Director, sesitton@santafenm.gov, 505-955-2209)
Committee Review:
Finance Committee: 05/31/2022
Public Works and Utilities Committee: 06/06/2022
Governing Body: 06/08/2022
MOTION: Councilor Lindell moved, seconded by Councilor Villarreal, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Member Rivera
Against: None
Abstain: None
d. Request for Approval of the Collective Bargaining Agreement between the City of Santa Fe and the Santa Fe Police Officers Association for FY23 in the Amount of $2,251,013.00 for Sworn and Civilian Bargaining Unit Employees. (Ben Valdez, Deputy Chief of Police, bpvaldez@santafenm.gov, 505-955-5040).
Committee Review:
Finance Committee: 5/31/2022
Quality of Life Committee: 6/1/2022
Governing Body: 6/8/2022
MOTION: Member Rivera moved, seconded by Councilor Lindell, to approve the contract as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Member Rivera
Against: None
Abstain: None
Councilor Romero-Wirth pointed out a typo on $650 related to clothing allowance.
7. PRESENTATION
a. FY21 Audit Status Update (Ricky Bejarano, Interim Assistant Finance Director)
Ricky Bejarano, Interim Assistant Finance Director, presented FY 21 Audit Update and McHard report Finance Focus Areas of concern on Grant Accounting and Accounts Payable.
8. MATTERS FROM STAFF
9. MATTERS FROM THE COMMITTEE
10. MATTERS FROM THE CHAIR
11. NEXT MEETING: June 20 2022
12. ADJOURN
Meeting adjourned 5:58 p.m.
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