City of Santa Fe Finance Committee met March 21

City of Santa Fe Finance Committee met March 21.

Here are the minutes provided by the committee:

1. CALL TO ORDER

Meeting began at 5:03 pm

2. ROLL CALL

Members Present:

Councilor Renee Villarreal

Councilor Carol Romero-Wirth

Councilor Signe Lindell

Councilor Jamie Cassutt

Member Chris Rivera

Members Excused:

None

Others Attending:

Bradley Fluetsch, Cash and Investment Manager

Mary McCoy, Finance Department Director

Jeff Norris, Attendee

3. APPROVAL OF AGENDA

Presentations swapped places.

MOTION: Councilor Romero-Wirth moved, seconded by Councilor Lindell, to approve the as presented.

VOTE: The motion was on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

4. APPROVAL OF CONSENT AGENDA

Cassutt pulled items A and E

Lindell pulled I, M, N

Villarreal pulled N

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the consent agenda as amended.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

5. APPROVAL OF MINUTES

a. Finance Committee – February 28, 2022

MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the as presented.

VOTE: The motion was on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

6. ACTION ITEMS: CONSENT

a. Request for Approval of Professional Services Agreement with Weston Solutions Inc. in the Total Amount of $568,652.92 including NMGRT to Provide Engineering Design Services to CIP project #899A Acequia Trail Extension Project. (Romella Glorioso-Moss, Sr. Project Administrator, rsglorioso-moss@santafenm.gov, 505-955-6623)

Committee Review:

Finance Committee: 03/21/2022

Public Works & Utilities Committee: 03/28/2022

Governing Body: 03/30/2022

MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the professional services agreement (PSA) as presented.

VOTE: The motion was on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

b. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $224,892 from Roads Impact Fees to Capital Improvement Projects CIP No. 842B Camino Entrada Roundabout (Romella Glorioso-Moss, Sr. Project Administrator, rsglorioso-moss@santafenm.gov, 505-955-6623)

Committee Review:

Finance Committee: 03/21/2022

Public Works & Utilities Committee: 03/28/2022

Governing Body: 03/30/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the budget adjustment resolution (BAR) as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

c. Approval of Amendment #3 to the Professional Services Agreement #21-0533 increasing the compensation by $1,000,000 to the total amount of $3,000,000 exclusive of NMGRT for On-Call Professional Design Services with Wilson & Co. (Romella Glorioso-Moss, Sr. Project Administrator, rsglorioso-moss@santafenm.gov, 505-955-6623)

Committee Review:

Finance Committee: 03/21/2022

Public Works & Utilities Committee: 03/28/2022

Governing Body: 03/30/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

d. Approval of a Memorandum of Agreement with Santa Fe County to authorize the City to conduct Henry Lynch Reconstruction Project design funded by NMDOT grant on the portion of Henry Lynch owned by the County. (Regina Wheeler, Public Works Director, 505-955-6622, rawheeler@santafenm.gov)

Committee Review:

Finance Committee: 03/21/2022

Public Works & Utilities Committee: 03/28/2022

Governing Body: 03/30/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

e. Request for Approval of Services Agreement in the Total Amount of $391,485.05 including NMGRT, for Santa Fe Railyard Park Playground Rehabilitation & Banco Replacement with Exerplay Inc. via CES (Cooperative Educational Services); (Therese Martinez, Project Administrator, tmartinez@santafenm.gov, 505-955-5937)

Committee Review:

Finance Committee: 3/21/2022

Public Works Committee: 03/28/2022

Governing Body: 03/30/2022

MOTION: moved, seconded by , to approve the contract as presented.

VOTE: The motion was on the following Roll Call vote:

For: None

Against: None

Abstain: None

MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the contract as presented.

VOTE: The motion was on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

f. Request for Approval of of Sixteen (16) Professional Service Agreements for Parts, Supplies and Services in the Total Amount of $3,520,000. (Lawrence Garcia, Environmental Services Division Maintenance Manager: lmgarcia@santafenm.gov, 505-955-2241)

Committee Review:

Public Works and Utilities Committee: 02/21/2022

Finance Committee: 02/28/2022

Finance Committee 02/21/2022

Governing Body: 03/30/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

g. Request for Approval of FY22 Supplemental Police Vehicle Purchase for the Vehicles, Equipment and Labor Costs Associated with Each Vehicle in the Total Amount of $2,962,286.02. Funding and Budget Adjustment Resolution was Approved at the March 9, 2022 Governing Body Meeting. (Ben Valdez, Deputy Chief of Police: bpvaldez@santafenm.gov, 505-955-5040)

Committee Review:

Public Safety Committee: 03/15/2022

Quality of Life Committee: 03/16/2022

Finance Committee: 03/21/2022

Governing Body: 03/30/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

h. CONSIDERATION OF RESOLUTION 2022-___ (Councilor Lindell, Councilwoman Villarreal) Authorizing the Sale and Consumption of Alcohol During the Off the Rails: SITE Santa Fe Annual Benefit and Concert on City Property on Thursday, June 23, 2022, Pursuant to Subsection 23-6.2(C) SFCC 1987. (Kristine Mihelcic, Community Engagement Director and City Clerk: kmmihelcic@santafenm.gov, 505-955-6846)

Committee Review:

Quality of Life Committee: 03/16/2022

Finance Committee: 03/21/2022

Governing Body: 03/30/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

i. Request for the Approval of Memorandum of Agreement for FY22-26 for Santa Fe Community College Scholarships for Area Veterans and their Spouses, Children and Grandchildren between the City of Santa Fe Veterans Advisory Board (VAB) and the Santa Fe Community College Foundation (SFCCF) for a total amount of $72,000.00; (Julie Sanchez, jjsanchez@santafenm.gov and (505) 955-6678)

COMMITTEE REVIEW:

Quality of Life Committee: 03/16/2022

Finance Committee: 03/21/2022

Governing Body: 03/30/2022

MOTION: Councilor Lindell moved, seconded by Councilor Villarreal, to approve the memorandum of agreement (MOA) as presented.

VOTE: The motion was on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

j. Request for Approval of Amendment #1 to the On-call Professional Services Agreement increasing Compensation in the amount of $1,000,000 to the total amount of $1,500,000 exclusive of NMGRT with WSP Solutions USA Inc. (Romella Glorioso-Moss, Sr. Project Administrator, rsglorioso-moss@santafenm.gov, 505-955-6623)

Committee Review:

Finance Committee: 03/21/2022

Public Works & Utilities Committee: 03/28/2022

Governing Body: 03/30/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

k. Request Approval of a Budget Adjustment Resolution (BAR) to transfer $800,000 from Parks Capital Impact Fees to Parks (org Prks Trails 3359980 and object 572970 WIP Construction) for the construction of new Tennis Courts. (Melissa McDonald, mamcdonald@santafenm.gov, 505-303-9502)

Committee Review

Finance Committee 3/21/22

Public Works & Utilities Committee 3/28/22

Governing Body 3/30/22

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

l. Request for approval for MOU Agreement with The State of New Mexico Department of Information Technology and the City of Santa Fe in the amount of $96,768 paid $2,688/Month for the Term of three years to move the City's main computing and networking systems to a built-to-purpose data center facility. (Manuel Gonzales, ITT Director, mmgonzales@santafenm.gov, 505-955-5531, Joe Abeyta, ITT Project Manager, jmabeyta@santafenm.gov, 505-955-5518)

COMMITTEE REVIEW

Finance: 3/21/2022 Public Works: 3/28/20222022 Governing Body: 3/30/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

m. Request for the Approval of Agreement between Document Solutions and The City of Santa Fe in the Total Amount of $974,322 paid Monthly in the Estimated Amount of $13,532/Month for Managed Print Services and Maintenance for the Term of Six Years (Seventy Two Months); (Document Solutions); (Manuel Gonzales, mmgonzales@santafenm.gov, 505-955-5576)

Committee Review Finance: March 21, 2022 Public Works: March 28, 2022 Governing Body: March 30, 2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract as presented.

VOTE: The motion was on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

n. Request for Approval of Amendment No. 1 to Contract #3203041 with Jaramillo Accounting Group (JAG) to increase compensation from $216,875 to $307,014 including New Mexico Gross Receipts Tax (NMGRT). (Ricky Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov; 505-955-6137).

Committee Review:

Finance Committee 3/21/22

Public Works Committee 3/28/22

Governing Body 3/30/22

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

o. Request for Approval of Amendment No. 1 to Contract #3203129 with Harry Sloan DOB HS3 Consultants to increase compensation from $197,356 to $376,132 including New Mexico Gross Receipts Tax (NMGRT). (Ricky Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov; 505-955-6137).

Committee Review:

Finance Committee 3/21/22

Public Works Committee 3/28/22

Governing Body 3/30/221

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

p. Request for Approval of Amendment No. 1 to Contract #320348 with REDW, LLC to increase compensation from $195,255 to $309,638 including New Mexico Gross Receipts Tax (NMGRT). (Ricky Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov; 505-955-6137).

Committee Review:

Finance Committee 3/21/22

Public Works Committee 3/28/22

Governing Body 3/30/22

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

q. Request for Approval of Amendment No. 1 to Contract #3203045 with Beasley Mitchell & Company to increase compensation from $87,021 to $335,600 including New Mexico Gross Receipts Tax (NMGRT). (Ricky Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov; 505-955-6137).

Committee Review:

Finance Committee 3/21/22

Public Works Committee 3/28/22

Governing Body 3/30/22

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

7. PRESENTATION

a. FY21 Audit Status Update (Mary McCoy, Finance Director)

b. Economic Update (Reilly S. White, PhD, Erebor LLC)