City of Santa Fe Finance Committee met Sept. 5.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF AGENDA
4. APPROVAL OF CONSENT AGENDA
5. PRESENTATION
a. Audit Update and Overview. (Emily Oster, Finance Director, ekoster@santafenm.gov)
6. ACTION ITEMS: CONSENT
a. Request for Approval of the Finance Committee Minutes – August 14, 2023. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 09/05/2023
b. Request for Approval of the Auction Disposal List for the New Mexico Annual Statewide Auction on October 21, 2023, with the Delegation of Title-Signing Authority Going to the Chief Procurement Officer or their Designee. (Alexis Lotero, Assistant Finance Director: aclotero@santafenm.gov)
Committee Review:
Finance Committee: 09/05/2023
Quality of Life Committee: 09/06/2023
Governing Body: 09/13/2023
c. Request for Approval of the 2022-2023 Consolidated Annual Performance Evaluation Report (CAPER) for Submittal to the US Department of Housing and Urban Development (HUD) as a Condition to the City of Santa Fe’s Community Development Block Grant (CDBG). (Cody Minnich, Project Manager, Office of Affordable Housing: cjminnich@santafenm.gov)
Committee Review
Community Development Commission: 08/23/2023
Finance Committee: 09/05/2023
Quality of Life Committee: 09/06/2023
Governing Body (Public Hearing): 09/13/2023
d. Request for Approval of Professional Service Agreement with Community Solutions DBA Vincent’s Legacy LLC for Operations of Santa Fe Suites th
in the Total Amount of $255,000 through June 30 , 2024. (Brittany Rodriguez, Youth and Family Services Program Manager: bcrodriguez@santafenm.gov)
Committee Review:
Finance Committee: 09/05/2023
Quality of Life Committee: 09/20/2023
Governing Body: 09/13/2023
e. Request for the Approval of Cooperative Agreement with New Mexico Tourism Department for FY24 Cooperative Marketing and Advertising Program in the Total Amount of $162,746. (Randy Randall, TSF Executive Director: rrandall@santafenm.gov)
1. Request for the Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $42,134 from the New Mexico Department of Tourism for the Registration Partner Match. (Randy Randall, TSF Executive Director: rrandall@santafenm.gov)
Committee Review:
Finance Committee: 09/05/2023
Quality of Life Committee: 09/06/2023
Governing Body: 09/13/2023
f. Request for Approval of Cooperative Project Agreement with New Mexico Department of Transportation (NMDOT) for the Henry Lynch Road Reconstruction Project in the Total Amount of $151,655 through June 30, 2025. (Romella Glorioso-Moss, Public Works Capital Projects Manager: rsglorioso-moss@santafenm.gov, (505)955-6623)
1. Request for Approval of Budget Adjustment Resolution (BAR) in the Total Amount of $151,655 using $113,741 NMDOT Funding and $37,914 in City Road Impact Fees for the Reconstruction of Henry Lynch Road.
Committee Review:
Finance Committee: 09/05/2023
Public Works & Utilities Committee: 09/11/2023
Governing Body: 09/13/2023
g. Request for Approval of Construction Contract with CF Padilla LLC. for Capital Improvements Program (CIP) Project #33721, Nichols Dam Outlet Works Rehabilitation, in the Total Amount of $16,967,506.22 through April 22, 2025. (John Del Mar, Water Division Engineer Supervisor: jpdelmar@santafenm.gov)
1. Request for Approval of a Budget Adjustment Resolution (BAR) from the Water Enterprise Fund Cash Balance in the amount of $16,967,506.22.
Committee Review
Public Works and Utilities Committee: 08/28/2023
Finance Committee: 09/5/2023
Governing Body: 09/13/2023
h. Request for Approval of Amendment No. 4 to Item #19-0341 with Garson Studios Santa Fe, LLC, to Allow Garson to Request All of the Six-Month Holdover Extensions through August 26, 2024. (Lee Logston, Midtown Asset Development Manager: lrlogston@santafenm.gov)
Committee Review:
Finance Committee: 09/05/2023
Quality of Life Committee: 09/06/2023
Governing Body: 09/13/2023
i. Request for Approval for a Lease Agreement with GCBendito 4, LLC to Continue to Operate a Radio Tower Antenna at the Former Buckman Road Landfill. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov).
Committee Review:
Finance Committee: 09/05/2023
Quality of Life Committee: 09/06/2023
Governing Body: 09/13/2023
j. Request for Approval of Budget Adjustment Resolution (BAR) in the Amount of $1,768,264 to Increase Insurance Premiums for FY2024. (Melanie Lovato, Risk Manager: mylovato@santafenm.gov)
Committee Review
Finance Committee: 09/05/2023
Public Works and Utilities Committee: 09/11/2023
Governing Body Committee: 09/13/2023
k. Request for Approval of a Good and Services Contract with CamNet in the Total Amount of $810,942.91 Including NMGRT for the Purchase and Installation of Security Equipment at the Santa Fe Regional Airport. (James Garduno, Project Administrator: jdgarduno@santafdenm.gov and James Harris, Airport Manager: jcharris@santafenm.gov)
Committee Reviw:
Finance Committee: 09/05/2023
Public Works and Utilities Committee: 09/11/2023
Governing Body: 09/13/2023
l. Request for Approval of Contract Change Order No. 1 to Services Agreement Item #21-0552 with Bradbury Stamm Construction, Inc. in the Total Amount of $1,677,297.56 Including NMGRT and Extension of the Contract Term to March 2024 for Unanticipated Costs for the Construction at Santa Fe Regional Airport. (James Garduno, Project Administrator: jdgarduno@santafenm.gov and James Harris, Airport Manager: jcharris@santafenm.gov)
Committee Review:
Finance Committee: 09/05/2023
Public Works and Utilities Committee: 09/11/2023
Governing Body: 09/13/2023
m. Request for Approval of a Memorandum of Agreement with Transportation Security Administration (TSA) to Utilize Two Authorized Companies, Vertex and Leidos for the Baggage Scanning Machine Relocation at the Santa Fe Regional Airport. (James Garduno, Project Administrator: jdgarduno@santafenm.gov and James Harris, Airport Manager: jcharris@santafenm.gov)
Committee Review:
Finance Committee: 09/05/2023
Public Works and Utilities Committee: 09/11/2023
Governing Body: 09/13/2023
n. CONSIDERATION OF A RESOLUTION 2023-__ (Councilwoman Renee Villarreal and Councilor Chris Rivera)
A Resolution Reconvening the Community Health and Safety Task Force for a Single Meeting for the Purpose of Adopting the Task Force’s Final Report and Recommendations. (Julie Sanchez, Youth and Family Division Director, jjsanchez@santafenm.gov, 505-955-6678)
Committee Review:
Governing Body: (Introduced) 08/09/2023
Quality of Life: 08/16/2023
Public Works: 08/28/2023
Finance Committee: 09/05/2023
Governing Body: 09/13/2023
7. INTRODUCTION OF LEGISLATION
a. CONSIDERATION OF RESOLUTION NO. 2023-____. (Councilwoman Villarreal)
A Resolution Authorizing the Sale and Consumption of Alcohol During the Reds and Greens True Bluesfest on October 21, 2023, at Fort Marcy Park, Pursuant to SFCC 1987, Section 23-6.2(C). (Kristine Mihelcic, City Clerk, kmmihelcic@santafenm.gov)
Committee Review
Finance Committee (Introduction): 09/05/2023
Quality of Life: 09/06/2023
Governing Body: 09/13/2023
8. MATTERS FROM STAFF
9. MATTERS FROM THE COMMITTEE
10. MATTERS FROM THE CHAIR
11. NEXT MEETING: Monday, September 18, 2023
12. ADJOURN
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