City of Santa Fe Finance Committee met June 5.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF AGENDA
4. APPROVAL OF CONSENT AGENDA
5. PRESENTATION
a. Audit Update for FY21. (Emily Oster, Finance Director: ekoster@santafenm.gov, 505-629-3411)
b. Procurement Presentation (Travis Dutton-Leyda, Procurement Officer, 505-629-8351).
6. ACTION ITEMS: CONSENT
a. Request for Approval of the Finance Committee Minutes – May, 15, 2023. (Emily Oster, Finance Director, 505-629-3411).
b. Request for Approval of the April 11, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
c. Request for Approval of the April 12, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
d. Request for Approval of the April 13, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
e. Request for Approval of the April 18, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
f. Request for Approval of the April 19, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
g. Request for Approval of the April 20, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
h. Request for Approval of the April 25, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
i. Request for Approval of the April 26, 2023 Budget Hearing Minutes. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
j. Request for Approval of Budget Hearing Minutes of April 27, 2023. (Emily Oster, Finance Director, 505-629-3411).
Committee Review:
Finance Committee: 06/05/2023
k. Request for Approval of the Community Development Block Grant (CDBG) Subrecipient Agreement with Homewise in the Total Amount of $144,964 for Mortgage Principal Reduction Assistance through December 31, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Finance Committee: 06/05/2023
Quality of Life Committee: 06/07/2023
Governing Body: 06/14/2023
l. Request for Approval of Amendment No. 2 to the Affordable Housing Trust Fund (AHTF) Contract Item #21-0328 with Santa Fe Habitat for Humanity in the Total Amount of $80,000 for Mortgage Principal Reduction Assistance to Extend the Contract Term through June 30, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Finance Committee: 06/05/2023
Quality of Life Committee: 06/07/2023
Governing Body: 06/14/2023
m. Request for Approval of the Community Development Block Grant (CDBG) Subrecipient Agreement with Santa Fe Habitat for Humanity in the Total Amount of $100,000 for the Home Repair Program through December 31, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Finance Committee: 06/05/2023
Quality of Life Committee: 06/07/2023
Governing Body: 06/14/2023
n. Request for Approval of the Affordable Housing Trust Fund (AHTF) Professional Services Agreement with Youthworks in the Total Amount of $200,000 for the Housing First Rental Assistance Program through June 30, 2024. (Cody Minnich, Project Manager, Office of Affordable Housing, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Finance Committee: 06/05/2023
Quality of Life Committee: 06/07/2023
Governing Body: 06/14/2023
o. Request for Approval of FY23 Police Vehicle Purchase Request with Chalmer Ford and MHQ in the Total Amount is $1,565,166.64 for the Vehicles, Equipment and Labor Costs Associated with Each Vehicle. (Ben Valdez, Deputy Chief of Police, bpvaldez@santafenm.gov, 505- 955-5040).
Committee Review:
Finance Committee: 06/05/2023
Quality of Life Committee: 06/07/2023
Governing Body Committee: 06/14/2023
p. Request for Approval of a Professional Services Agreement with Molzen Corbin & Associates, Inc. in an Amount Not to Exceed $103,162.65 Including NMGRT for the Design and Construction Administration of Six New Pickleball Courts at Fort Marcy Park. (Scott A. Overlie, Parks Division Project Administrator, saoverlie@santafenm.gov, 505-231-6194)
1. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $104,000 for the Design of Six New Pickleball Courts under ORG/OBJ 3559980/572960. (Melissa McDonald, Parks and Open Space Division Director, mamcdonald@santafenm.gov, 505-303- 9502, Scott A. Overlie, Parks Division Project Administrator, saoverlie@santafenm.gov, 505-231-6194).
Committee Review:
Finance Committee: 06/05/2023
Public Works and Utilities Committee: 06/12/2023
Governing Body: 06/14/2023
q. Request for Approval of the Recovery Funds Sub-Recipient Contract with Hellas Construction Inc. in the Amount of $1,016,914.00 for Utilization of Funds from the American Rescue Plan Act (ARPA) for Ragle Park Softball Field Improvements. (Scott Overlie, Parks Division Project Administrator: saoverlie@santafenm.gov, 505-231-6194)
Committee Review:
Finance Committee: 06/05/2023
Public Works and Utilities Committee: 06/12/2023
Governing Body: 06/14/2023
r. Request for Approval of a General Services Contract in the Total Amount of $549,542.96, Including NMGRT for City-Wide On-Call Elevator Services for City Facilities with TK Elevator Corporation. (Caryn Grosse, clgrosse@santafenm.gov; 505-955-5938 and Denise Gabaldon, rdgabaldon@santafenm.gov; 505-955-5934)
Committee Review
Public Works & Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
s. Request for Approval of Amendment No. 1 to Item #22-0300 Universal Protection Services DBA Allied Universal Security to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934)
Committee Review
Public Works & Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
t. Request the Approval of Amendment No. 1 to Item #22-0302 with Servexo Protection Services to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934).
Committee Review
Public Works & Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
u. Request for Approval of Amendment No. 1 to Item #22-0301 with Condor - New Age Logistics, LLC to Extend the Term to June 30, 2024 with No Corresponding Change in Cost. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934)
Committee Review
Public Works & Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
v. Request for Approval of Amendment #1 to Original Contract # 21-0160 with GM Emulsion, LLC to Increase the Amount for FY 2024 for an Additional $117,402.85 Inclusive of NMGRT and Extending the Term through January 26, 2024. (Randy Lopez, Transmission and Distribution Manager, rjlopez@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
w. Request for Approval of Amendment No. 1 to Services Item #22-0303 with Aarrowhead Security DBA Vet-Sec Protection Agency to Extend the Term to June 30, 2024 with No Corresponding Change in the Not to Exceed Amount of $1,000,000 Per Year. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-955-5933; Denise Gabaldon, Contracts Administrator, rdgabaldon@santafenm.gov, 505-955-5934).
Committee Review
Public Works & Utilities Committee: 05/30/2023
Finance Committee: 06/05/2023
Governing Body: 06/14/2023
7. MATTERS FROM STAFF
8. MATTERS FROM THE COMMITTEE
9. MATTERS FROM THE CHAIR
10. NEXT MEETING: Tuesday, June 20, 2023
11. ADJOURN
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