City of Santa Fe Quality of Life Committee met Sept. 21.
Here are the minutes provided by the committee:
1. CALL TO ORDER
Meeting started 5:03 p.m.
2. ROLL CALL
Members Present:
Councilor Renee Villarreal
Councilor Carol Romero-Wirth
Councilor Signe Lindell
Councilor Jamie Cassutt
Members Excused:
Member Chris Rivera
Others Attending:
Carolynn Roibal, Administrative Manager
Jeff Norris, Attendee
Emily Oster, Finance Director
Councilor Rivera is excused.
3. APPROVAL OF AGENDA
MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the agenda as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the consent agenda as amended. Items e and f pulled for discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
5. ACTION ITEMS: CONSENT
a. Request for Approval of Minutes for the September 6, 2022 Finance Committee Meeting
Committee Review:
Finance Committee: 9/19/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the minutes as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
b. Request for Approval of Amendment No. 1 to Item #19-0716 with Southwest Landscaping, LLC to Increase the Unit Amount Charged, with No Increase to the Total Contract Amount. (Randy Lopez, Transmission & Distribution Supervisor, rjlopez@santafenm.gov, 505-699-2845)
Committee Review:
Public Works and Utilities Committee: 09/12/2022
Finance Committee: 09/19/2022
Governing Body: 09/28/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
c. Request for Approval of Purchase for Two Automated Side Load (ASL) Collection Vehicles for Residential Recycling, and Residential Waste Collection Services with Bruckner’s Truck Sales, Inc. Via Cooperative Education Services In the Total Amount of $814,406. (Lawrence Garcia, ESD Maintenance Manager, lmgarcia@santafenm.gov, 505-955-2241)
Committee Review:
Public Work and Utilities Committee: 09/12/2022
Finance Committee: 09/19/2022
Governing Body: 09/28/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the purchase as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
d. Request for Approval of Professional Services Agreement with the New Mexico Office of Archeological Studies for Archeological Services to the Water Division Construction Projects In The Total Amount of $100,000 Excluding NMGRT. (Bill Huey, Water Division Engineer, bchuey@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 09/12/2022
Finance Committee: 09/19/2022
Governing Body: 09/28/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
e. Request for Approval General Services Contract with Santa Fe Community College for the Water Conservation Pilot Program In the Total Amount of $240,000 including NMGRT Expiring on June 30, 2026. (Christine Chavez, Water Conservation Manager, cychavez@santafenm.gov, 505-955-4219)
Committee Review:
Public Works and Utilities Committee: 09/12/2022
Finance Committee: 09/19/2022
Governing Body: 09/28/2022
Councilor Lindell requested an additional report to be added to the packet for Council from Christine Chavez along with a presentation.
Christine Chavez with Water Conservation and Finance Committee clarified the approval of this item would become a four year contract.
MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the contract as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
f. Request Approval of Amendment No.1 to the Service Agreement, Contract # 22-0205, with B&D Industries for the Complete Replacement of the Ft Marcy Pool Deck and Increasing the Compensation in the Amount of $257,622.08 for Addressing Unforeseen Structural Issues.
1) Request Approval of Budget Adjustment Resolution (BAR) in the Amount of $250,000.00 From the Recreation Department Fund; (Sam Burnett, Facilities Division Director, 505-955- 5933, jsburnett@santafenm.gov; Joshua Bohlman, Project Administrator, 505-469-2807, jbohlman@santafenm.gov)
Committee Review:
Finance Committee: 9/19/2022
Public Works and Utilities Committee: 9/26/2022
Governing Body: 9/28/2022
MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the contract amendment as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
g. Request for Approval of Amendment No. 3 to Children, Youth and Families Department (CYFD) Contract Agreement #21-690-3200-20846- 3 to Amend ARTICLE III Limitation of Cost to Reflect an Update in Language and a FY23 and FY24 Decrease of Program Growth by ($13,361) for FY23 and FY24 for a Total of $94,553, for a New Contract Total of $383,351; Amend to Add Item Y - Trauma Response and Services Training Mandated by KEVIN S., et al. v. BLALOCK, et al., No. 1:18-cv-00896 Settlement Agreement; and Amend Budget to Reflect a Decrease in Overall Contract Amount for Fiscal Years 23 & 24.; (CYFD Alternatives to Detention Grant) (Julie Sanchez, Youth and Family Services Division Director: jjsanchez@santafenm.gov, 505-955-6678).
Committee Review:
Finance Committee: 09/19/2022
Quality of Life Committee: 09/21/2022
Governing Body: 09/28/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
h. Request for Approval of an American Rescue Plan Act (ARPA) Recovery Funds Subrecipient Contract in the Total Amount of $900,000 for Early Childcare Job Development Services with the Santa Fe Community College Early Childhood Education Center of Excellence (SFCC ECCOE) Under the First Statutory Category; to Respond to the COVID 19 Public Health Emergency or its Negative Economic Impacts (Julie Sanchez, Youth and Family Services Division Director: jjsanchez@santafenm.gov; 505-955-6678)
Committee Review:
Finance Committee: 09/19/2022
Quality of Life Committee: 09/19/2022
Governing Body: 09/28/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
i. Request for Approval of Amendment No. 1 to Item #21-0544 with John Shoemaker and Associates (JSAI) to Provide Water Rights and Hydrogeologic Technical Services for the City of Santa Fe Water Division for FY2023 In the Total Amount of $197,560 exclusive of NMGRT. (William Schneider, Water Resources & Conservation Manager, whcschneider@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 09/12/2022
Finance Committee: 09/19/2022
Governing Body: 09/28/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
j. Request for Approval of Amendment No. 2 to Item #20-0306 between the City and Immix/UKG Contract for Support Upgrading Current Kronos Environment to Workforce Dimensions Environment. (Manuel Gonzales, ITT Director: mmgonzales@santafenm.gov 505-231-1749; Jaclyn Henley, ITT Project Manager: jlhenley@santafenm.gov 505- 629-5914 )
Committee Review:
Finance Committee: 09/19/2022
Quality of Life Committee: 09/21/2022
Governing Body: 09/28/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
k. Request for the Approval of North Central New Mexico Economic Development District, Non-Metro Area Agency on Aging (AAA) State Funding in the Total Amount of $109,484 for the Nutrition Services Incentive Program (NSIP), Term Ending June 30, 2023; North Central New Mexico Economic Development District, Non-Metro Area Agency on Aging (AAA); (Gino Rinaldi, Senior Services Divsion Director: earinaldi@santafenm.gov, 505-955-4710).
Committee Review:
Finance Committee: 09/19/2022
Quality of Life Committee: 09/21/2022
Governing Body: 09/28/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
l. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Michael Garcia)
A Resolution Accepting a Local Government Road Fund Grant Administered by the New Mexico Department of Transportation for the Planning, Design, Construction, Pavement Rehabilitation, and Improvements to Buckman Road, Identified as Control #L500489. (Romella Glorioso-Moss, Projects Administrator: rsglorioso moss@santafenm.gov, 955-6623)
Committee Review:
Introduced: 08/31/22
Quality of Life Committee: 09/7/22
Public Works and Utilities Committee: 09/12/22
Finance Committee: 09/19/22
Governing Body: 09/28/22
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the resolution as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
m. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Rivera) A Resolution Assigning Authorized Officer(s) and Agents for Project SAP21-F2382-STB (Vereda de Valencia). (David Chapman, Technical and Grant Writer: dachapman@santafenm.gov, 955-6824; Stan Holland, Engineer: tsholland@santafenm.gov, 955-4637)
Committee Review:
Introduced: 08/31/22
Public Works and Utilities Committee: 09/12/22
Finance Committee: 09/19/22
Governing Body: 09/28/22
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the resolution as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
n. CONSIDERATION OF RESOLUTION NO. 2022-__. (Mayor Webber, Councilor Cassutt, Councilor Chavez)
A Resolution Affirming the Partnership of Santa Fe County and the City of Santa Fe to Develop Strategies and Actions to End Homelessness. (Kyra Ochoa, Community Health and Safety Director: krochoa@santafenm.gov, 955-6603)
Committee Review:
Governing Body (Introduced): 08/31/2022
Quality of Life Committee: 09/07/2022
Finance Committee: 09/19/2022
Governing Body: 09/28/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the resolution as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
6. PRESENTATION
a. FY21 Audit Update (Emily Oster, Finance Director, 505-629-3411, ekoster@santafenm.gov and Ricky Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov; 505-629-6988)
Chief Accounting Officer, Ricky Bejarano presented an update on the FY21 Audit in addition to work getting started simultaneously with the
FY22 Audit. All work commencing October 3, 2022.
7. MATTERS FROM STAFF
8. MATTERS FROM THE COMMITTEE
9. MATTERS FROM THE CHAIR
10. NEXT MEETING: October 03 2022
11. ADJOURN
Meeting adjourned 5:39 p.m.
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