City of Santa Fe SWMA Joint Powers Board met March 17.
Here are the minutes provided by the board:
I. CALL TO ORDER
The meeting of the Santa Fe Solid Waste Management Agency was called to order by Commissioner Anna Hansen, Chair, at 5:10 pm and was attended virtually.
II. ROLL CALL
MEMBERS PRESENT
Commissioner Anna Hansen, Chair
Commissioner Hank Hughes
Commissioner Anna Hamilton
Councilor Michael Garcia
MEMBERS ABSENT
Councilor Christopher Rivera, Excused
OTHERS PRESENT
Randall Kippenbrock, Executive Director, SWMA
Danita Boettner, SWMA
Shirlene Sitton, City of Santa Fe, Environmental Services
Les Francisco, Santa Fe County, Solid Waste Superintendent
Emily Pisula, SWMA
Nancy Long, Attorney Ernestina Baca, SWMA
Caitlin Weber, Santa Fe County, Sustainability Specialist
Yvonne Herrera, Santa Fe County
Elizabeth Martin, Stenographer
III. APPROVAL OF AGENDA
MOTION A motion was made by Commissioner Hughes, seconded by Commissioner Hamilton, to approve the agenda as presented.
VOTE The motion was passed on a roll call vote as follows:
Chair Hansen, yes; Commissioner Hughes, yes; Councilor Garcia, yes; Commissioner Hamilton, yes.
IV. APPROVAL OF MINUTES FEBRUARY 17, 2022
MOTION A motion was made by Commissioner Hamilton, seconded by Commissioner Hughes, to approve the minutes as presented.
VOTE The motion was passed on a roll call vote as follows:
Chair Hansen, yes; Commissioner Hughes, yes; Councilor Garcia, yes; Commissioner Hamilton, yes.
V. MATTERS FROM THE PUBLIC None.
VI. APPROVAL OF CONSENT CALENDAR
Chair Hansen, on the recommendation of Attorney Nancy Long, pulled item VII C from the Consent Calendar for discussion and vote.
MOTION A motion was made by Commissioner Hamilton, seconded by Commissioner Hughes, to approve the consent calendar as amended.
VOTE The motion was passed on a roll call vote as follows:
Chair Hansen, yes; Commissioner Hughes, yes; Councilor Garcia, yes; Commissioner Hamilton, yes.
VII. CONSENT CALENDAR
A. REQUEST FOR APPROVAL TO AWARD ITB NO. '22/28/B - GLASS HAULING SERVICES FOR THE BUCKMAN ROAD RECYCLING AND TRANSFER STATION - TO PRO-MOTION TRANSPORTATION, LLC OF ESPANOLA, NM, IN THE AMOUNT OF $135,700; AND
1. APPROVAL OF BUDGET INCREASE TO 8100852.510310 (SERVICE CONTRACTS) FROM 810.100700 (OPERATING FUND CASH BALANCE) IN THE AMOUNT OF $39,825.
Approved on consent.
B. REQUEST FOR APPROVAL OF AMENDMENT NO. 3 TO THE SERVICES AGREEMENT WITH PAYNE'S NURSERY AND GREENHOUSES, INC. OF SANTA FE, NM, FOR COMPOSTING OPERATION, MARKETING, AND SALES AT THE CAJA DEL RIO LANDFILL (RFP NO. '19/20/P); AND
1. EXTEND THE TERM OF THE AGREEMENT THROUGH MARCH 21, 2023.
2. AMEND THE COMPENSATION OF THE AGREEMENT TO INCLUDE THE USE OF A 5,000-GALLON WATER WAGON AT $1,000 PER YEAR.
Approved on consent.
REQUEST FOR APPROVAL OF RESOLUTION 2022 RESOLUTION DETERMINING REASONABLE NOTICE FOR PUBLIC MEETINGS OF THE SANTA FE SOLID WASTE MANAGEMENT AGENCY.
Ms. Long said the Resolution in your packet is substantially the same as last year's Resolution, including the allowance for remote meetings. She recommends approval.
Chair Hansen asked if there is a possibility we may return to meeting in person.
Ms. Long said we follow the Attorney General's guidelines on that issue. She has not heard of any change at this time.
MOTION A motion was made by Commissioner Hughes, seconded by Commissioner Hamilton, to approve the Resolution.
VOTE The motion was passed on a roll call vote as follows:
Chair Hansen, yes; Commissioner Hughes, yes; Councilor Garcia, yes; Commissioner Hamilton, yes.
VIII. MATTERS FROM THE EXECUTIVE DIRECTOR
Mr. Kippenbrock said we are having our Trash Amnesty event on April 23, 2022, in conjunction with the City's Spring Clean Up event. On the first weekends of April, May and June, we will be taking green waste, and on the first weekend of every month we will be taking tires.
Mr. Kippenbrock continued, saying, we submitted an application to the New Mexico Environment Department, related to the Volkswagen settlement, to convert three of our trucks to CNG (Compressed Natural Gas). We will keep the Board apprised. He said we noted in our application that we need to have Board approval to move forward if it is approved by the Environment Department. It is our hope to get two conversions out of the three we asked for.
Mr. Kippenbrock said at our next meeting we will be introducing our Fiscal Year 2023 Budget and then will bring our fiscal budget back to the Board.
Commissioner Hughes said he noticed yesterday that the bill he received went up from $90.00 to $130.00. He lives in Eldorado. He asked if this is related to the new fee schedule.
Mr. Kippenbrock noted the billing Commissioner Hughes is referring to is a ninety day bill. Mr. Kippenbrock lives in Rancho Viejo. His bill for one month went from $24.00 to $29.00.
Chair Hansen said she recommended to Las Campanas to negotiate with several haulers to get a better rate. They did that and were successful.
Commissioner Hughes said Eldorado did not negotiate at the time. Maybe we will do that with our contract.
Mr. Kippenbrock said try to do your contract through your HOA as a group.
IX. MATTERS FROM STAFF - AGENCY, CITY, COUNTY
A. SHIRLENE SITTON, DIVISION DIRECTOR, CITY OF SANTA FE ENVIRONMENTAL SERVICES DIVISION
Ms. Sitton said the City's rate increase went into effect on March 1, 2022. We have had three billing cycles so not everyone had seen their bill. The residential bills went up $3.50, based on a cost of service study similar to the one the Agency did.
We are excited about April which is Earth Month. April 22, 2022 is Arbor Day and Earth Day. We are planning a lot of events. Keep Santa Fe Beautiful is partnering with the Water Conservation Division to do a pilot program with some communities to do tree and rain barrel giveaways. Participants will receive their tree and rain barrel on the morning of April 22, 2022 at our facility on Siler. We are inviting all elected officials to join us. They also will receive instructions on how to plant the tree. In the afternoon, Parks is planning a tree planting on the Plaza. The Great American Cleanup is on April 23, 2022. A save the date card will go out tomorrow that will note that there is on line registration. Bag pick up will be the Saturday before the event.
Chair Hansen said she is happy to hear you are doing all this tree planting. Congratulations. She will try to attend the Siler Road event. Please send her the details.
B. LES FRANCISCO, SOLID WASTE SUPERINTENDENT, SANTA FE COUNTY PUBLIC WORKS
Mr. Francisco said he had nothing new to report. We are still running at capacity and are still short employees.
Chair Hansen stated that she invited Ms. Weber to the Board meeting today to report updates on the County's sustainability efforts. She would like her to report updates at the Board meetings going forward.
Ms. Weber introduced herself. She is new to the County and is a Sustainability Specialist. The office is working on planning a series of events for Earth Day in April and May. We recently opened our applications for the Backyard Composting Program, which are due on March 31, 2022. The information is on the County website.
Chair Hansen said on Earth Day, we are focusing on our community centers throughout the county, and at the Boys and Girls Clubs, planting trees and pollinator species. The kick-off is on April 23, 2022.
X MATTERS FROM THE BOARD
Chair Hansen said one of the issues that came up in our planning sessions was regarding the film industry, who are trying to be as sustainable as possible. Since they cannot drop off waste at the Buckman Transfer Station, they are trying to find another site rather than driving all the way to the Buckman. Are there any other solutions we could offer them. We cannot take commercial waste at the transfer station. It is something to think about.
Mr. Kippenbrock said we will work with your Film Director to get more information and see what we can do.
Chair thank you, noting her name is Jennifer LaBar-Tapia. She will get you her contact info.
XI. NEXT MEETING APRIL 21, 2022
XII. ADJOURNMENT
There being no further business before the Board the meeting adjourned at 5:35 pm
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