City of Santa Fe Finance Committee met June 20.
Here is the agenda provided by the committee:
The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal.
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF AGENDA
4. APPROVAL OF CONSENT AGENDA
5. APPROVAL OF MINUTES
a. Finance Committee – May 31, 2022
6. PRESENTATION
a. Economic Update – (Dr. Reilly S. White, rsgcwhite@gmail.com) (Brad Fluetsch, Planning and Investment Officer, 505.955.885, bjfluetsch@santafenm.gov)
b. FY21 Audit Status Update and Work Plan Review; (Ricky Bejarano, Interim Assistant Finance Director)
7. ACTION ITEMS: CONSENT
a. Request for Approval of the Annual General Liability, Property, Police and Employment Practices, Workers Compensation and Fine Art insurance policies renewal with Arthur J Gallagher for the City of Santa Fe, in an Amount not to exceed $3.26 million; (Bradley Fluetsch, CFA 955-6885, bjfluetsch@santafenm.gov) (John Chino, Broker, john_chino@ajg.com, Nasrren Kopecky, Nasreen_Kopecky@AJG.com; AJ Gallager)
Committee Review:
Finance Committee: 6/20/2022
Public Works/Utilities Committee: 6/27/2022
Governing Body: 6/29/2022
b. Request for Approval of MOA with the State of New Mexico Human Services Department and the City of Santa Fe to become a vendor to receive funds allotted to households to pay their water and wastewater services through the Low Income Household Water Assistance Program (LIHWAP). (Nancy L. Jimenez, Utility Billing Division Director, nljimenez@santafenm.gov, 955-4364)
Committee Review:
Public Works and Utilities Committee: 06/06/2022
Finance Committee: 06/20/2022
Governing Body 06/29/2022
c. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $250,000 to Cover the Cost to Fund the El Lucero Crossing Development Feasibility Study. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov, 505-629-2206)
Committee Review:
Economic Development Advisory Committee: 06/08/2022
Quality of Life Committee: 06/15/2022
Finance Committee: 06/20/2022
Public Works and Utilities Committee: 06/27/2022
Governing Body: 06/29/2022
d. Request for Approval for Extension of Contract with A.A.C Construction, LLC(AAC). ITB 22/15/B Richards ave. East and Campo Conejo Master Meter Vaults CIP # 960 from June 30, 2022 through June 30, 2023, due to supply chain disruptions and ongoing negotiations with the County of Santa Fe. The Water Division is not requesting any additional funding. (Bill Huey, Engineer, bchuey@santafenm.gov, 505-955-4273)
Committee Review:
Public Works and Utilities Committee: 06/06/2022
Finance Committee: 06/20/2022
Governing Body: 06/29/2022
e. Request for Approval of Amendment No. 3 to Professional Services Agreement 19-0235 with Hazen to provide On Call Engineering Services for Capital Improvement and Priority Projects in the amount of $500,000 exclusive of NMGRT. (Bill Schneider, Water Resources and Conservation Manager, whschneider@santafenm.gov, 505-955-4203)
1. Request for Approval of a Budget Adjustment Resolution (BAR) in the total amount of $542,188 for Amendment # 3
Committee Review:
Public Works and Utilities Committee: 06/06/2022
Finance Committee: 06/20/2022
Governing Body: 06/29/2022
f. Request for Approval of Amendment No. 5 to Professional Service Agreement 19-0234 with Carollo Engineer, Inc. to provide On Call Engineering Services for Capital Improvement and Priority Projects for FY 21-22 for 500,000 plus NMGRT. (Bill Schneider, Water Resources and Conservation Manager, whschneider@santafenm.gov, 505955-4203)
1. Request for a Budget Adjustment Resolution (BAR) and Extension of Term for a total amount of $542,188 for Amendment # 5
Committee Review:
Public Works and Utilities Committee: 06/06/2022
Finance Committee: 06/20/2022
g. Request for Approval of the Affordable Housing Trust Fund Service Agreement in the Total Amount of $250,000 for the Santa Fe Suites Rental Subsidy Program which Provides Rental Assistance for Tenants at Santa Fe Suites Whom are Transitioning Out of Homelessness; St. Elizabeth Shelters. (Cody Minnich, Project Manager, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Quality Of Life: 06/15/2022
Finance Committee: 06/20/2022
Governing Body: 06/29/2022
h. Request for Approval of FY22 Supplemental Police Vehicle Purchase and Budget Amendment Resolution (BAR) Request in the Total Amount of $2,061,534.66 for the Vehicles, Equipment and Labor Costs Associated with Each Vehicle. (Ben Valdez, Deputy Chief of Police: bpvaldez@santafenm.gov, 505-955-5040)
Committee Review:
Quality of Life Committee: 06/15/2022
Finance Committee: 06/20/2022
Governing Body: 06/29/2022
i. Request for Approval of an Affordable Housing Trust Fund Service Agreement in the Total Amount of $400,000 to Provide Down Payment Assistance to a Minimum of Ten Client Households at or Below 120% Area Median Income; Homewise. (Cody Minnich, Project Manager, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Quality of Life: 06/15/2022
Finance Committee: 06/20/2022
Governing Body: 06/29/2022
j. Request for Approval of an Affordable Housing Trust Fund Service Agreement in the Total Amount of $250,000 for the Rental Assistance Fund which Provides Financial Support to People at Risk of Losing their Housing and to Transfer People Out of Homelessness; Life Link. (Cody Minnich, Project Manager, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Quality of Life: 06/15/2022
Finance Committee: 06/20/2022
Governing Body: 06/29/2022
k. Request for Approval of an Affordable Housing Trust Fund Service Agreement in the Total Amount of $225,000 for the Homeless Early Intervention Program which Provides Financial Assistance in the Form of Rent Payments, Utility Payments, Deposits, and Cost in Arrears, to a Minimum of Forty Two Households; New Mexico Coalition to End Homelessness. (Cody Minnich, Project Manager, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Quality of Life: 06/15/2022
Finance Committee: 06/20/2022
Governing Body: 06/29/2022
l. Request for Approval of an Affordable Housing Trust Fund Service Agreement in the Total Amount of $500,000 for Down Payment Assistance to a Minimum of Fifteen Client Households at or Below 120% Area Median Income; Santa Fe Community Housing Trust. (Cody Minnich, Project Manager, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Quality of Life: 06/15/2022
Finance Committee: 06/20/2022
Governing Body: 06/29/2022
m. Request for Approval of Amendment No. 6 to the PSA with Vladimir Jones (PRACO) in the Total Amount of $1,850,000 for Advertising Agency services for TOURISM Santa Fe for FY23. (Randy Randall, TOURISM Santa Fe Director: rrandall@santafenm.gov, 505-955-6209)
Committee Review:
Finance Committee: 6/20/2022
Quality of Life Committee: 7/6/2022
n. Request for Approval of a Budget Amendment Resolution (BAR) to Transfer $187,447 from Capital Impact Fees Roads Funds to Streets CIP to Supplement NMDOT Funding to Design Henry Lynch Road Reconstruction Project. (Romella Glorioso-Moss, rsglorioso-moss@santafenm.gov, 505-955-6623)
Committee Review:
Finance Committee: 06/20/2022
Public Works & Utilities Committee: 06/27/2022
Governing Body: 06/29/2022
o. Request for Approval of the Community Development Block Grant Agreement in the Total Amount of $353,162 for Consuelo’s Place Shelter; New Mexico Coalition to End Homelessness. (Cody Minnich, Project Manager, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Quality of Life: 06/15/2022
Finance Committee: 06/20/2022
Governing Body: 06/29/2022
p. Request for Approval of a Community Development Block Grant Agreement in the Total Amount of $295,094 to Support the Rehabilitation and Conversion of the Lamplighter Inn Into 58 Units of Affordable Housing for Low-Moderate Income Residents at or Below 80% Area Median Income; Bella Luz, LLP. (Cody Minnich, Project Manager, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Quality of Life: 06/15/2022
Finance Committee: 06/20/2022
Governing Body: 06/29/2022
q. Request for Approval of an Affordable Housing Trust Fund Service Agreement in the Total Amount of $800,000 to Support the Rehabilitation and Conversion of the Lamplighter Inn Into 58 Units of Affordable Housing for Low-Moderate Income Residents at or Below 80% Area Median Income; Bella Luz, LLP. (Cody Minnich, Project Manager, cjminnich@santafenm.gov, 505-955-6574)
Committee Review:
Quality Of Life: 06/15/2022
Finance Committee: 06/20/2022
Governing Body: 06/29/2022
r. Request for Approval of a Collective Bargaining Agreement between the City of Santa Fe and the Santa Fe Firefighters Association - International Association of Firefighters Local 2059 for FY22/23 where Bargaining Unit Employees Shall Receive an Eight (8) Percent Salary Increase. (Adan Lopez, Union President, Local 2059; aslopez@santafenm.gov and Brian Moya, Fire Chief: bjmoya@santafenm.gov, 505-955-3111)
Committee Review:
Finance Committee: 06/20/2022
Public Works Committee: 06/27/2022
Governing Body: 06/29/2022
s. Request for Approval of On-Call Contracts for City-Wide Security Services, Each in an Amount Not to Exceed $4,400,000 Including NMGRT, for Four Years with Four Contractors: Allied Universal Security Services, Condor Security of America, Inc., Servexo Protective Services, and Vet-Sec Protection Agency. (Sam Burnett, Facilities Division Director: jsburnett@santafenm.gov, 505-955-5933, and Caryn Grosse, Project Administrator: clgrosse@santafenm.gov, 505-955-5938)
Committee Review:
Finance Committee: 06/20/2022
Public Works and Utlities Committee: 06/27/2022
Governing Body: 06/29/2022
t. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor M. Garcia and Councilor L. Garcia)
A Resolution Specifying that the Down Payment Assistance Program Included in the FYE 23 Budget Be Available to All Full-Time City Employees. (Bernadette Salazar, Human Resources Department Director: bjsalazar@santafenm.gov, 955-6591)
Committee Review:
Governing Body (Introduced): 05/25/2022
Quality of Life Committee: 06/01/2022
Finance Committee: 06/20/22
Governing Body: 06/29/2022
8. MATTERS FROM STAFF
9. MATTERS FROM THE COMMITTEE
10. MATTERS FROM THE CHAIR
11. NEXT MEETING: Tuesday, July 5, 2022
12. ADJOURN
Persons with disabilities in need of accommodations, contact the City Clerk’s office at 955-6521, five (5) working days prior to meeting date.
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