City of Santa Fe Finance Committee met Jan. 18

City of Santa Fe Finance Committee met Jan. 18.

Here are the minutes provided by the committee:

1. CALL TO ORDER

Meeting called to order 5:01pm

2. ROLL CALL

Members Present:

Councilor Renee Villarreal

Councilor Carol Romero-Wirth

Councilor Signe Lindell

Councilor Jamie Cassutt

Member Chris Rivera

Members Excused:

None

Others Attending:

Bradley Fluetsch, Cash and Investment Manager

Fran Dunaway, Chief Procurement Officer

Mary McCoy, Finance Department Director

Carolynn Roibal, Administrative Manager

Alexis Lotero, Attendee

3. APPROVAL OF AGENDA

MOTION: moved, seconded by , to approve the Agenda as presented. VOTE: The motion was approved on the following Roll Call vote: For: Councilor Villarreal, Councilor Lindell

Against: None

Abstain: Councilor Romero-Wirth, Councilor Cassutt, Member Rivera

4. APPROVAL OF CONSENT AGENDA

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the Consent Agenda as amended. The items pulled for discussion are: items B, D, E, F, G, H

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

5. APPROVAL OF MINUTES

a. Finance Committee – January 3, 2022

MOTION: Councilor Lindell moved, seconded by Councilor Villarreal, to approve the Minutes as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

6. ACTION ITEMS: CONSENT

a. Request for the Approval of Wastewater Compost department to Purchase a Mccloskey 621REWT Trammel in the total amount of $373,315.00. (Julian Gonzalez, WWMD Plant Operator, jrgonzales@santafen.gov)

1. Request approval of a Budget Adjustment/ Budget increase in the amount of $373,315 from the Waste Water Management Department Cash Balance.

Committee Review:

Public Works and Utilities Committee: 12/13/2021

Finance Committee: 01/18/2022

Governing Body:01/26/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the budget adjustment resolution (BAR) as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

b. Request to award bid number ‘22/15/B for the Richards Ave East and Campo Conejo Master Meter Vaults ITB, CIP # 960 to A.A.C. Construction, LLC. For an estimated cost of $1,041,000.00 including NMGRT. (Bill Huey, Engineer, bchuey@santafenm.gov, 955-4273)

1. Request approval of a BAR Budget Increase in the amount of $1,041,000 from the Water Enterprise Fund Cash Balance.

Committee Review:

Public Works and Utilities Committee: 12/13/2021

Finance Committee: 01/18/2022

Governing Body: 01/26/2022

MOTION: Councilor Villarreal moved, seconded by Member Rivera, to approve the Award for Bid and budget adjustment resolution (BAR) as presented on discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

c. Request for approval of Amendment # 2 to the Professional Services Agreement with Carollo Engineers, Inc. for engineering services during construction and a term extenstion of thirteen months, (John Del Mar, Engineer Supervisor, jpdelmar@santafenm.gov, 955-4231)

1. Request for approval of a Budget Adjustment Resolution (BAR) in the amount of $474,519 from the Water Enterprise Fund for Amendment # 2 with Carollo Engineers, Inc PSA.

Committee Review:

Public Works and Utilities Committee: 12/13/2021

Finance Committee: 01/18/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

d. Request for approval of a Sole Source Contract with the Santa Fe Watershed Associated to provide Watershed Education to te General Public and Santa Fe Youth for a term of 4 years in the amount of $352,000. (Christine Chavez, Water Conservation Manager, cychavez@santafenm.gov, 955-4219)

Committee Review:

Public Works and Utilities Committee: 12/13/2021

Water Conservation Committee: 12/14/2021

Finance Committee: 01/18/2022

Governing Body: 01/26/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract as presented on discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

e. Request for approval of Wastewater Digester Project Engineering contract with HDR pursuant to NMSA 1978-13-1-150B.6(a)(b). for amendment #6 with an extension of time and funding in the amount of $125,000 plus NMGRT to revise and complete the Digester Project co-generation grid connection design. (Michael Dozier, WWM Division Director, mldozier@santafenm.gov)

1. Request for approval of a BAR (Budget Adjustment Resolution) in the amount of $135,547 from the WWMD Cash Balance.

Committee Review:

Public Works and Utilities Committee: 01/10/2022

Finance Committee: 01/18/2022

Governing Body: 01/26/2022

MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the contract amendment as presented on discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

f. Request for Approval of Amendment #1 to Valli Information System Inc. for the Monthly Electronic Bill Pay Services to increase the amount by an additional $84,000 for FY21/22. (Nancy Jimenez, Utility Billing Division Director, nljimenez@santafenm.gov, 955-4364)

1. Request for approval of a BAR (Budget Amendment Resolution) in the amount of $84,000 from Cash Balances.

Committee Review:

Public Works and Utilities Committee: 01/10/2022

Finance Committee: 01/18/2022

Governing Body: 01/26/2022

MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the contract amendment as presented on discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

g. Request for the Approval of Amendment #14 to Service Contract with Universal Protection Services, LP dba Allied Universal Security to adjust the hourly rate charged for each Security Guard Level 1, 2, and 3 on duty with no charge to the current not to exceed amount of $4,460,466.74 for fiscal year FY21/22 for security services at City facilities. (Manuel Sanchez, Business Operations Manger, mnsanchez@santafenm.gov; (505) 955-6868)

Committee Review

Finance Committee – January 18, 2022

Quality of Life Committee – January 19, 2022

Governing Body – January 26, 2022

Councilors request additional data analysis and current pay rate information.

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented on discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt

Against: Member Rivera

Abstain: None

h. CONSIDERATION OF BILL NO. 2022-4. (Councilor Rivera) An Ordinance Amending Exhibit B of Section 21-7 to Increase Residential and Commercial Rates for Services Provided by the Environmental Services Division. (Shirlene Sitton, Environmental Services Division Director: sesitton@santafenm.gov, 955-2209)

Committee Review:

Introduced: 12/08/21

Public Works and Utilities Committee: 01/10/22

Governing Body (request to publish): 01/12/22

Finance Committee: 01/18/22

Governing Body (public hearing): 02/09/22

MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the bill as presented on discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

i. Request for Approval of a Memorandum of Agreement between the City of Santa Fe and Santa Fe County transferring one million dollars ($1,000,000.00) of County of American Rescue Plan Act (ARPA) funds to the City of Santa Fe for COVID 19 cash assistance relief funds (Kyra Ochoa, Community Health and Safety Department Director; krochoa@santafenm.gov; 955-6603 and Julie Sanchez, Youth and Family Services Division Director; jjsanchez@santafenmgov; 955-6678

Committee Review:

Finance Committee 01/18/2022

Quality of Life Committee 01/19/2022

Governing Body 01/26/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the memorandum of agreement (MOA) as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

j. Request for Approval of Contract in the Amount of $909,479 with YouthWorks for Workforce Development Services for the Economic Development Department. (Janice Krish, Economic Development Specialist: jakrish@santafenm.gov, 505-955-6915 and Richard Brown, Director, Community & Economic Development: rdbrown@santafenm.gov, 505-955-6625)

Committee Review:

Finance Committee: 01/18/2022

Quality of Life Committee: 01/19/2022

Governing Body Meeting: 01/26/2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

7. PRESENTATION

a. FY21 Audit Status Update, Mary McCoy, Finance Director.

Update on the FY21 Audit Status presented by Mary McCoy as well ad Introductions and Bios of staff to assist with the Audit.