City of Santa Fe Public Works and Utilities Committee met Sept. 27

City of Santa Fe Public Works and Utilities Committee met Sept. 27.

Here are the minutes provided by the committee:

1. CALL TO ORDER

2. ROLL CALL

Members Present:

Councilor Chris Rivera

Councilor Roman Abeyta

Councilor Signe Lindell

Councilor JoAnne Vigil Coppler

Members Excused:

Councilor Michael Garcia

Others Attending:

Regina Wheeler, Public Works Department Director

Shannon Jones, Public Utilities Department Director

Romella Glorioso-Moss, Attendee

Sam Burnett, Attendee

Jesse Roach, Attendee

Rich Brown, Attendee

Terry Lease, Attendee

Bernadette Salazar, Attendee

Marcos Martinez, Attendee

3. APPROVAL OF AGENDA

MOTION: Councilor Lindell moved, seconded by Councilor Abeyta, to approve the agenda as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the agenda as amended.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

Councilor Vigil Coppler pulled item H for discussion

5. APPROVAL OF MINUTES

a. Approval of the September 7, 2021 Public Works and Utilities Committee.

MOTION: Councilor Lindell moved, seconded by Councilor Abeyta, to approve the minutes as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

6. PRESENTATION

7. ACTION ITEMS: CONSENT

a. Request Approval of Amendment #1 of the Professional Services Agreement #19-0127 with WSP USA for Engineering Services Related to the Arroyo Chamisos Crossing Project to Increase Compensation by a Sum Not to Exceed One Hundred Fifty Thousand, Seventy-Five Dollars and Three Cents ($150,075.03) Excluding New Mexico Gross Receipts Tax. (Regina Wheeler, PW Department Director, 955-6622, rawheeler@santafenm.gov) 1. Request Approval of Budget Amendment Resolution (BAR) in the Amount of $250,000 from Roads Impact Fees to Fund Completion of Phase 1B “Detailed Analysis of Alternative B” for CIP #876B – Arroyo De Los Chamisos Crossing Project.

Committee Review:

Finance Committee: 09/20/2021

Public Works & Utilities Committee: 09/27/2021

Governing Body: 09/29/2021

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the contract amendment as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

b. Request for Approval of Budget Amendment Resolution (BAR) in the Amount of $850,000 to Construct CIP #842B Camino Entrada Roundabout. (Romella Glorioso-Moss, PW Project Administrator Sr., rsglorioso moss@santafenm.gov, 955-6632)

Committee Review:

Finance Committee: 09/20/2021

Public Works & Utilities Committee: 09/27/2021

Governing Body: 09/29/2021

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the budget adjustment resolution (BAR) as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

c. CONSIDERATION OF RESOLUTION 2021-__: (Councilor Abeyta, Councilor Rivera, and Councilor Vigil Coppler)

A Resolution Adopting the 2023-2027 Senior Infrastructure Capital Improvements Plan (“ICIP”) for the Division of Senior Services, Community Health and Safety Department. (Kyra Ochoa, Community Health and Safety Director, krochoa@santafenm.gov, 955-6603 and Gino Rinaldi, Division of Senior Services Director, earinaldi@santafenm.gov, 955-4710)

Committee Review:

Introduced: 09/08/21

Quality of Life: 09/15/21

Finance Committee: 09/20/21

Public Works and Utilities Committee: 09/27/21

Governing Body: 09/29/21

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the resolution as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

d. Request for Approval of Budget Amendment Resolution in the Amount of Seven Hundred Thousand Dollars ($700,000) to Fund the Settlement Agreement with AFSCME in PELRB Case #106-20 Approved by the Governing Body on September 8, 2021. (Mary McCoy, Finance Director, mtmccoy@santafenm.gov, 955-6171)

Committee Review:

Finance Committee: 09/20/2021

Public Works and Utilities Committee: 09/27/2021

Governing Body: 09/29/2021

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the budget adjustment resolution (BAR) as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

e. Request for Approval of Amendment #2 to Professional Services Agreement 19-0748, Increasing Compensation in the Amount of $1,000,000 to a Total Amount of $2,000,000 Plus NMGRT for Professional Design Services with Wilson & Co. (Sam Burnett, Facilities Division Director: jsburnett@santafenm.gov, 505-795-2491)

Committee Review:

Public Works & Utilities: 09/27/2021

Governing Body: 09/29/2021

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the contract amendment as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

f. Request for approval of Amendment #4 to PSA #19-0234 with Carollo Engineers to provide continuance of On Call Engineering services) in support of Capital Improvements and Priority (CIP) Projects in the amount of $500,000 exclusive of NMGRT. (William Schneider, Water Resources Manager, whschneider@santafenm.gov, 955-4203)

1) Request for Approval of a Budget Adjustment Resolution (BAR) in the amount of $542,188 from Cash Balance in Water Enterprise fund to fund the Contract Amendment #4 On Call Engineering Contract with Carollo Engineering.

Committee Review:

Public Works and Utilities Committee: 09/27/2021

Finance Committee: 10/04/2021

Governing Body: 10/13/2021

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the contract amendment as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

g. Request for the Approval of the Amendment #3 to Agreement #20-0027 with B&D Industries, Inc for On-Call Citywide HVAC, Plumbing and Electrical Services; increasing compensation in the total amount of $1,000,000.00 plus New Mexico gross receipts tax; (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, (505) 795-2491)

Committee Review:

Public Works & Utilities Committee: 09/27/2021

Finance Committee: 10/04/2021

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the contract amendment as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

h. Request for Approval of a Budget Adjustment Resolutions (BARS) for Public Utilities Department to fund vacant positions through the 2021/2022 fiscal year and fund one new expansion position for Wastewater Management Division in the total amount of $201,151. (Shannon Jones, Public Utilities Department Director, swjones@santafenm.gov, 955-4267)

Committee Review:

Public Works and Utilities Committee: 09/27/2021

Finance Committee: 10/04/2021

Governing Body: 10/13/2021

MOTION: Councilor Vigil Coppler moved, seconded by Councilor Lindell, to approve the budget adjustment resolution (BAR) as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

Pulled by Councilwomen Vigil Coppler for discussion. Approved unanimously to forward to 10/04/2021 Finance Committee.

i. Request for Approval for Amendment #6 to the Alpha Southwest Contract for Emergency Repair for an increase in the amount $297,930.29. (Efran Morales, WWM Plant Superintendent, emmorales@santafenm.gov, 955-4618)

1) Request for Approval of Budget Amendment Resolution (BAR) in the amount of $297,930.29 from the WWMD Cash Balance.

Committee Review:

Public Works and Utilities Committee: 09/27/2021

Finance Committee: 10/04/2021

Governing Body: 10/13/2021

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the contract amendment as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

j. Updates to County Partnership in the San Juan Chama Return Flow Project (Jesse Roach, Water Division Director, jdroach@santafenm.gov, 955-4309; Marcos Martinez, Assistant City Attorney, mdmartinez@santafenm.gov, 955-6502)

Committee Review:

Public Works and Utilities Committee: 09/27/2021

Finance Committee: 10/04/2021

Governing Body: 10/13/2021

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the informational as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

k. Request for Approval for a Lease Agreement for Telecommunications Facilities at Buckman Booster Station No. 4 for Verizon Communications. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov; Marcos Martinez, Senior Assistant City Attorney: mdmartinez@santafenm.gov, 955-6502; Rich Brown, Community and Economic Development Director: rdbrown@santafenm.gov, 955-6625)

Committee Review:

Public Works and Utilities Committee: 09/27/21

Finance Committee: 10/04/21

Governing Body: 10/13/21

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the lease as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

l. Request for Approval for Lease Amendment No. 1 to Sandoval Parking Garage Antenna Site Lease for Verizon Communications. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov; Marcos Martinez, Senior Assistant City Attorney: mdmartinez@santafenm.gov, 955-6502; Rich Brown, Community and Economic Development: rdbrown@santafenm.gov, 955-6625)

Committee Review:

Public Works and Utilities Committee: 09/27/21

Finance Committee: 10/04/21

Governing Body: 10/13/21

MOTION: Councilor Lindell moved, seconded by Councilor Vigil Coppler, to approve the lease amendment as presented.

VOTE: The motion was approved on the following

Roll Call vote:

For: Councilor Rivera, Councilor Abeyta, Councilor Lindell, Councilor Vigil Coppler

Against: None

Abstain: None

8. ACTION ITEMS: DISCUSSION

9. EXECUTIVE SESSION