City of Santa Fe Finance Committee met June 21.
Here are the minutes provided by the committee:
1. CALL TO ORDER
Meeting started at 5:01pm.
2. ROLL CALL
Members Present:
Councilor Roman Abeyta
Councilor Renee Villarreal
Councilor Carol Romero-Wirth
Councilor Signe Lindell
Councilor Jamie Cassutt
Members Excused:
Others Attending:
Bradley Fluetsch, Cash and Investment Manager
Carolynn Roibal, Administrative Manager
Alexis Lotero, Attendee
3. APPROVAL OF AGENDA
MOTION: Councilor Lindell moved, seconded by Councilor Romero-Wirth, to approve the agenda as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the consent agenda as amended.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
Items b, e, h, i, l and z pulled for discussion. Councilor Abeyta recused himself from item b.
5. APPROVAL OF MINUTES
a. Regular Finance Committee – May 17, 2021
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the minutes as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
6. ACTION ITEMS: CONSENT
a. Request for the Approval of the Amendment No. 1 to Contract 19-0822 to Increase Amount by $17,500.00 in the Total Amount of $147,465.65 and Extend the Term from June 30, 2021 to June 30, 2022. (Porfirio Chavarria; pnchavarria@santafenm.gov; 505-955-3119)
Committee Review:
Quality of Life Committee: 06/16/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
b. Request for Approval of Volunteer Station Agreement with the Boys and Girls Club of Santa Fe, No Financial Responsibility, for the Foster Grandparent Program; Boys and Girls Club of Santa Fe. (Anya Alarid, Volunteer Program Manager: aalarid@santafenm.gov, 955-4744)
Committee Review:
Quality of Life Committee: 06/02/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the memorandum of understanding (MOU) as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
c. Request for Approval of Award and Acceptance of Recurring Federal Planning Funding Section 112 (FHWA) and Section 5303 (FTA) Funds for: Santa Fe MPO Section 112 MOA between the NMDOT and the SFMPO Contract #3202718; Section 5303 Cooperative Agreement Between the NMDOT and the SFMPO Contract #3202718; Summary: Acceptance of Reoccurring Grant Awards to Support SFMPO Management. (Erick Aune, MPO Officer, ejaune@santafenm.gov 505-330-8483)
1) Request for Approval of Budget Amendment Resolution (BAR). Committee Review:
Public Works Committee: 06/07/21
Finance Committee: 06/21/2021
Governing Body: 06/30/21
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the Cooperative Agreement and budget adjustment resolution (BAR) as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
d. Request for Approval of a State of New Mexico Children, Youth and Families Department (CYFD) Amendment No. 1 to CYFD Agreement No. 21-690-3200-20846, City Contract #21-20846, to Update the Scope of Work to Reflect Updated Language, Update the Budget to Reflect Funding Information for Juvenile Justice Alternative to Detention Programs. (Julie Sanchez, Youth and Family Services Division Director, jjsanchez@santafenm.gov, 505-955-6678)
Committee Review:
Quality of Life Committee: 06/16/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
e. CONSIDERATION OF RESOLUTION NO. 2021-__. (Mayor Webber, Councilor Romero-Wirth, Councilor Cassutt)
A Resolution Relating to Income Disparity and Inequity; Authorizing the Execution of a Memorandum of Understanding with Mayors for a Guaranteed Income and the Santa Fe Community College to Assist with Launching a Pilot Project to Support Young Parents Enrolled at the Santa Fe Community College, and to Build Support for a Guaranteed Income in the City of Santa Fe. (Julie Sanchez, Youth and Family Services Division Director: jjsanchez@santafenm.gov, 955-6678)
Committee Review:
Introduced: 06/09/21
Quality of Life Committee: 06/16/21 (discussed)
Finance Committee: 06/21/21
Public Works and Utilities Committee: 06/28/21
Governing Body: 06/30/21
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Lindell, to approve the resolution as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
f. Request for Approval of RFP #21/32/P the Total Amount of $1,140,308 for Utility Bill Prints, Postage and Insert Information, for 4 years; Valli Information Systems Inc., DBA Postal Pros Southwest; (Nancy L Jimenez, Utility Billing Division Director, nljimenez@santafenm.gov, 505-955-4364)
Committee Review:
Public Works and Utilities Committee: 06/07/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the professional services agreement (PSA) as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
g. Request for Approval of Amendment #3 to PSA #19-0234 with Carollo Engineers, Inc. to Extend the Term for One More Year Through June 30, 2022.(William Schneider, Water Resources Manager: whschneider@santafenm.gov, 955-4203)
Committee Review:
Public Works and Utilities Committee: 06/07/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
h. Request for Approval of County Partnership in the San Juan Chama Return Flow Project. (Jesse Roach, Water Division Director, jdroach@santafenm.gov, 955-4309; Marcos Martinez, Assistant City Attorney, mdmartinez@santafenm.gov, 955-6502)
Committee Review:
Public Works and Utilities Committee: 06/07/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Lindell moved, seconded by Councilor Romero-Wirth, to approve the contract as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
i. Request for Approval of Sole Source Procurement for Project Management, Application Support and Technical Support for 4 years with Mountain River Consulting Inc. in the Total Amount of $1,422,000. (Nancy L Jimenez, Utility Billing Division Director: nljimenez@santafenm.gov, 505-955-4364)
Committee Review:
Public Works and Utilities Committee: 06/07/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the contract as presented on discussion with direction to staff to bring the contract to Council in February 2023 for update on necessity of contract for FY24.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
j. Request for the Approval of Amendment No. 3 to the PSA with Vladimir Jones in the Total Amount of $1,450,000 for Advertising Agency Services for Tourism Santa Fe for FY22. (Randy Randall, Tourism SF Director: rrandall@santafenm.gov, 505-966-6209)
Committee Review:
Public Works and Utilities Committee: 06/07/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
k. CONSIDERATION OF RESOLUTION NO. 2021-__. (Councilor Vigil Coppler, Councilor Cassutt, Councilor Garcia, and Councilor Villarreal) A Resolution Supporting the Tenth Annual Neighbor to Neighbor Fund Drive. (Jesse Guillen, Legislative Liaison: jbguillen@santafenm.gov, 955-6518)
Committee Review:
Introduced: 6/9/21
Quality of Life Committee: 06/16/21
Finance Committee: 06/21/21
Governing Body: 06/30/21
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the resolution as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
l. CONSIDERATION OF RESOLUTION NO. 2021-__. (Mayor Webber, Councilor Vigil Coppler, Councilor Romero-Wirth)
A Resolution Donating Property Identified as 635 Alto Street and Resources to a Developer Qualified as a “Grantee” Under the New Mexico Affordable Housing Act for Development of at Least Five (5) Low-Priced Dwelling Units. (Alexandra Ladd, Office of Affordable Housing Director: agladd@santafenm.gov, 955-6346)
Committee Review:
Introduction: 06/09/21
Community Development Commission: 06/16/21
Quality of Life Committee: 06/16/21
Finance Committee: 06/21/21
Public Works and Utilities Committee: 06/28/21
Governing Body: 06/30/21
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the resolution as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
m. Request for the Approval of Fiscal Year 2022 Grant Contract in the Total Amount of $304,000 for the Foster Grandparent, Senior Companion, and Retired Senior Companion Volunteer Programs; State of New Mexico Aging and Long Term Services Department. (Anya Alarid, Volunteer Program Manager aalarid@santafenm.gov, 505-955-4744)
Committee Review:
Quality of Life Committee: 06/16/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the grants as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
n. Request Approval of Contract with the National Fitness Council, LP. in the Amount of $195,560.94 Including NMGRT to Purchase Equipment Exclusive Keith Haring Artwork Fitness Equipment and Request Approval of BAR in the Amount of $250,000.00 from Neighborhood Parks Impact Fees to Parks Construction for the Purchase and Installation of Fitness Equipment for SWAN Park. (Melissa McDonald, Acting Parks Division Director: mamcdonald@santafenm.gov, 955-6840)
Committee Review:
Finance Committee: 06/21/2021
Public Works and Utilities Committee: 06/28/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
o. Request for Approval of the Collective Bargaining Agreement Between the City of Santa Fe and the Santa Fe Police Officers Association for FY22. Contract Includes Salary Increases in the Amount of $423,039 for Sworn and Civilian Bargaining Unit Employees. (Ben Valdez, Deputy Chief of Police, bpvaldez@santafenm.gov, 955-5040)
Committee Review:
Public Safety Committee: 06/15/21
Quality of Life Committee: 06/16/21
Finance Committee: 06/21/21
Governing Body: 06/30/21
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
p. Request for Approval of the Allocation for the 2021-2022 Affordable Housing Trust Fund (AHTF) and the Attached Contracts Awarded in Response to RFP #21/25/P Totaling $1,225,000. (Alexandra Ladd, Director of Office of Affordable Housing:agladd@santafenm.gov 505-303-9868)
Committee Review:
Quality of Life Committee: 06/16/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
q. Request Approval of 2021-2022 Community Development Block Grant (CDBG) Contracts Awarded in Response to RFP #21/24/P in the Amount of $556,067, Plus Program Administration $124,619. (Alexandra Ladd, Director of Office of Affordable Housing: agladd@santafenm.gov, 505-303-9868)
Committee Review:
Quality of Life Committee: 06/16/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
r. Request for the Approval of the Agreement for Animal Confinement, Care and Disposal Between the Santa Fe Animal Shelter and Human Society, Inc. and the City of Santa Fe in the Total Amount of $529,231.80 for the Confinement, Care, Maintenance and Disposal of Stray and Impounded Animals for a Period of Three (3) Years from the Time of Approval by Both the City of Santa Fe and the Santa Fe Animal Shelter and Humane Society, Inc. (Ben Valdez, Deputy Chief of Police: bpvaldez@santafenm.gov, 955-5040).
Committee Review:
Public Safety Committee: 06/15/21
Quality of Life Committee: 06/16/21
Finance Committee: 06/21/21
Governing Body: 06/30/21
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
s. Request for Approval to Submit for Review to the US Department of Justice, Office of Justice Programs, Certifications and Assurances by the Chief Executive of the Applicant Government. (Andrew Padilla, Chief of Police, Police Department, aapadilla@santafenm.gov, 955-5102)
Committee Review:
Public Safety Committee: 06/15/2021
Quality of Life Committee: 06/16/2021
Finance Committee: 06/21/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the grants as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
t. Request for Approval of a Memorandum of Understanding (MOU) Munis Contract #3202749 Between the City, NMDOT, NCRTD and Santa Fe MPODetailing the Responsibilities of Each Agency to Satisfy the Federal Transit Authorities Funding Pr ocess.(Erick Aune, MPO Officer, ejaune@santafenm.gov 505-330-8483)
Committee Review:
Finance Committee: 06/21/2021
Public Works and Public Utilities Committee: 06/28/2021
Governing Body: 06/30/21
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the memorandum of understanding (MOU) as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
u. Request for Approval of Collective Bargaining Agreement Between the City of Santa Fe and Santa Fe Firefighter Association Local 2059 for July 2021 Through July 2024. (Paul Babcock, Fire Chief; prbabcock@santafenm.gov, 955-3110 and Brian Moya, Assistant Fire Chief; bjmoya@santafenm.gov, 955-3111) Committee Review:
Finance Committee: 06/21/2021
Public Works Committee: 06/28/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
v. Request Approval of Amendment No. 1 to Service Contract 20-0233 with American Fire Protection Group, Inc.; Increasing the Existing Contract in the Amount of $63,274.06 Including NMGRT from $271,093.75 to $334,367.81for Fire Monitoring, Inspections, Repair and Maintenance Services throughout City Facilities. (Caryn Grosse, Facilities Project Administrator, clgrosse@santafenm.gov, 955-5938)
Committee Review:
Finance Committee: 06/21/2021
Public Works and Utilities Committee: 06/28/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
w. Request for Approval of Amendment No. 4 to the Professional Service Agreement (PSA) with Certified Folder in the Amount of $50,000 for Distribution of the Official Santa Fe Visitor’s Guide for FY22. (Randy Randall, TOURISM Director, rrandall@santafenm.gov, 505-955-6209).
Committee Review
Finance Committee: 06/21/2021
Public Works and Utilities: 06/28/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
x. Request for Approval of Amendment #3 to PSA with Lou Hammond in the amount of $125,000 for Public Relations Services for Tourism Santa Fe for FY22 (Randy Randall, TOURISM SF Director, rrandall@santafenm.gov, 955-6209)
Committee Review
Finance Committee: 06/21/2021
Public Works and Utilities: 06/28/2021
Governing Body: 06/30/2021
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
y. Request for Approval of Amendment No. 3 to the Collective Bargaining Agreement Between the City of Santa Fe and Local 3999 City of Santa Fe Employees of the American Federation of State, County and Municipal Employees, Council 18, AFL-CIO. (Bernadette Salazar, Human Resources Director, bjsalazar@santafenm.gov, 505.955.6591)
Committee Review
Finance Committee: 06/21/2021
Public Works: 06/28/2021
MOTION: Councilor Lindell moved, seconded by Councilor Villarreal, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: None
z. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $1,000,000.00 from the 2018 Bond Premiums to be Used for the Santa Fe Train Depot Exterior Rehabilitation Project. (Sam Burnett, Interim Facilities Division Director, jsburnett@santafenm.gov, 505-795-2491)
Committee Review:
Finance Committee: 06/21/21
Public Works and Utilities Committee: 06/28/21
Governing Body: 06/30/21
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Abeyta, to approve the budget adjustment resolution (BAR) as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Abeyta, Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt
Against: None
Abstain: None
7. PRESENTATION
5:00 PM
a. Bond Presentation with Municipal Advisor, Bond Counsel and Staff
i) Refunding of the 2010B and 2012A Bonds
ii) GRT Bond Issuance in FY22
iii) GO Bond Calendar
a) Capacity
iv) GO Bond Impact on Property Tax Rates
Brad Fluetsch presented an overview on: the refunding of the 2010B and 2012A Bonds, GRT Bond issuance in FY 22, the GO Bond Calendar and borrowing capacity as well as GO Bond Impact on Property Tax Rates. 8. MATTERS FROM STAFF
9. MATTERS FROM THE COMMITTEE
10. MATTERS FROM THE CHAIR
11. NEXT MEETING: Tuesday, July 6, 2021
12. ADJOURN
Meeting adjourned 8:07pm.
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