City of Santa Fe Finance Committee met Oct. 7.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF AGENDA
4. APPROVAL OF CONSENT AGENDA
5. PRESENTATION
a. Fiscal Year 2024, 4th Quarter Financial Report (Alexis Lotero, Assistant Finance Director; aclotero@santafenm.gov; Reilly S. White, PhD, Erebor LLC.)
6. ACTION ITEMS: CONSENT
a. Request for Approval of the September 23, 2024 Finance Committee Meeting Minutes. (Emily K. Oster, Finance Director; ekoster@santafenm.gov)
Committee Review:
Finance Committee: 10/07/2024
b. Request for Approval of a Professional Services Contract with Design Office in the Amount of $504,175 Including NMGRT for SWAN Park Phase II Element Design for a Four Year Term. (Scott A. Overlie, Parks and Open Space Project Administrator; saoverlie@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 09/30/2024
Finance Committee: 10/07/2024
Governing Body: 10/09/2024
c. Request for Approval of Amendment No. 1 to General Services Agreement Item #23-0555 with Vermont Systems to Increase the Compensation by $316,936.79 for a New Total Amount of $465,604.44 and to Extend the Termination Date to September 13, 2027 for Recreation Tracking Software. (Eric Candelaria, ITT Department Director, edcandelaria @santafenm.gov)
Committee Review:
Quality of Life Committee 10/02/2024
Finance Committee 10/07/2024
Governing Body 10/09/2024
d. Request for Approval of State of New Mexico Children Youth and Family Agreement No. 25-690-3000-79637 to Provide Services and Temporary, Non-Secure Alternatives to Detention for at Risk Youth in the Total Amount of $949,026 through June 30, 2027. (Sierra Vigil-Trujillo; Project Administrator, svtrujillo@santafenm.gov)
1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $316,342 into FY25 Revenue and Expenses to Fund Alternatives to Detention Services.
Committee Review:
Quality of Life Committee: 10/02/2024
Finance Committee: 10/07/2024
Governing Body: 10/09/2024
e. Request for Approval of the State of New Mexico Crime Victims Reparation Commission (CVRC) Victims of Crime Act Grant Agreement #25-780-P707-00789 in the Amount of $229,792 for Equipment and Training for the Santa Fe Police Department through June 30, 2025.
(Paul Joye, Chief of Police; pmjoye@santafenm.gov)
1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $229,792 from the 2024 CVRC Grant Agreement to FY25 Revenue and Equipment & Machinery.
Committee Review:
Quality of Life Committee: 10/02/2024
Finance Committee: 10/07/2024
Governing Body Committee: 10/09/2024
f. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $79,000 to Increase FY25 Revenue and Grants and Services Expense Using New Mexico Department of Transportation Aviation Division Funding for Air Service Marketing Assistance. (James Harris, Airport Manager, jcharris@santafenm.gov and Kelly Bynon, Administrative Manager, kabynon@santafenm.gov)
Committee Review:
Public Works & Utilities Committee: 09/30/2024
Finance Committee: 10/07/2024
Governing Body: 10/09/2024
g. Request for Approval of Amendment No. 2 to Item #23-0483 with Vladimir Jones (PRACO LTD) to Increase the Compensation by $7,500,000 for a New Total Amount of $16,377,000 for Advertising Services for Tourism Santa Fe through June 30, 2027. (Randy Randall, Tourism Santa Fe Executive Director, rrandall@santafenm.gov)
Committee Review:
Quality of Life Committee: 10/02/2024
Finance Committee: 10/07/2024
Governing Body: 10/09/2024
h. Request for Approval of Purchase with MCT for Two Roll-Off Trucks In the Total Amount of $588,832.86. (Lawrence Garcia, ESD Fleet Manager; lmgarcia@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 09/30/2024
Finance Committee: 10/07/2024
Governing Body: 10/09/2024
i. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $108,626 from the General Fund.to Fund Service Contracts, Utilities and Supplies for the Fiscal Year 2025 Municipal Court Annual Operating Budget (Chad Chittum, Municipal Judge, cdchittum@santafenm.gov)
Committee Review:
Quality of Life Committee: 10/02/2024
Finance Committee: 10/07/2024
Governing Body: 10/09/2024
j. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $250,000 to Increase WIP Construction for Airfield Markings Project Using FY25 Available Revenue in Excess of Budgeted Expenditures. (Allan Mantle, Airport Operations Manager, apmantle@santafenm.gov and Kelly Bynon, Administrative Manager, kabynon@santafenm.gov)
Committee Review:
Finance Committee: 10/07/2024
Governing Body: 10/09/2024
k. CONSIDERATION OF BILL 2024-10. ADOPTION OF ORDINANCE 2024-____.(Mayor Alan Webber)
A Bill Relating to the City of Santa Fe’s (“City’s”) Office of Economic Development Plan Ordinance, Section 11-11-5 SFCC 1987; Repealing and Replacing Ordinance 2023-15, Including Approving a Local Economic Development Project Participation Agreement Between the City and Parting Stone Inc. for Design, Development, and Construction of Tenant Improvements; Lease Payments; and Expansion of a Corporate Headquarters, a Local Economic Development Project. (Johanna Nelson, Office of Economic Development; jcnelson@santafenm.gov and Casey Dalbor, Business Growth Manager; cjdalbor@santafenm.gov).
Committee Review:
Governing Body (Introduced): 09/11/2024
Governing Body (Public Comment): 09/25/2024
Economic Development Advisory Committee: 10/02/2024
Quality of Life Committee: 10/02/2024
Finance Committee: 10/07/2024
Governing Body (Public Hearing): 10/30/2024
7. ACTION ITEMS: DISCUSSION
a. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $634,532 to Increase Professional Contracts, Equipment and Machinery, and WIP Construction. (James Harris, Airport Manager, jcharris@santafenm.gov and Kelly Bynon, Administrative Manager, kabynon@santafenm.gov)
Committee Review:
Finance Committee: 10/07/2024
Governing Body: 10/09/2024
8. EXECUTIVE SESSION
9. MATTERS FROM STAFF
10. MATTERS FROM THE COMMITTEE
11. MATTERS FROM THE CHAIR
12. NEXT MEETING: Monday, October 28, 2024
13. ADJOURN
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