City of Santa Fe Finance Committee met March 25.
Here are the minutes provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
Members Present:
Chair Carol Romero-Wirth
Councilor Jamie Cassutt
Councilor Lee Garcia
Members Excused:
Councilor Signe Lindell
Councilor Pilar Faulkner
Others Attending:
Erminia Tapia, Clerk
Alexis Lotero, Attendee
3. APPROVAL OF AGENDA
MOTION: Councilor Garcia moved, seconded by Councilor Cassutt, to approve the Agenda as presented.
VOTE: The motion was approved on the following Roll Call vote:
FINANCE COMMITTEE MEETING
Monday, March 25, 2024
Page 1 of 10
MINUTES
REGULAR MEETING OF THE FINANCE COMMITTEE MARCH 25, 2024
5:00 PM
COUNCIL CHAMBERS CITY HALL
200 LINCOLN AVENUE
For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia Against: None
Abstain: None
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the Consent Agenda as presented.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia Against: None
Abstain: None
5. PRESENTATION
a. Audit Update (Matthew Bonifer, Accounting Officer; mtbonifer@santafenm.gov)
6. ACTION ITEMS: CONSENT
a. Request for Approval of the March 11, 2024 Finance Committee Meeting Minutes. (Erminia M. Tapia, Administrative Manager; emtapia@santafenm.gov)
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the minutes as presented on Consent.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia
Against: None
Abstain: None
b. Request for Approval of Professional Services Contract with Hartman & Majewski Design Group for the Planning, Siting and Preliminary Design of a New Senior Center in the Total Amount of $358,643 through June 30, 2024. (Joshua Bohlman, Project Administrator; jbohlman@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 03/18/2024
Finance Committee: 03/25/2024
Governing Body:03/27/2024
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the contract as presented on Consent.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia
Against: None
Abstain: None
c. Request for Approval of a Citywide Price Agreement with Safeware, Inc. for Public Safety, Emergency Preparedness, Safety Equipment and Solutions in the Amount of $1,000,000 per Fiscal Year for a Term of Four Years. (Travis Dutton-Leyda, Chief Procurement Officer; tkduttonleyda@santafenm.gov)
Committee Review:
Quality of Life Committee: 03/20/2024
Finance Committee: 03/25/2024
Governing Body: 03/27/2024
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the contract as presented on Consent.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia
Against: None
Abstain: None
d. Request for Approval to Purchase One Roll-Off Truck with MCT Industries in the Total Amount of $243,238.12. (Lawrence Garcia, Environmental Services Division Fleet Manager; lmgarcia@santafenm.gov).
Committee Review:
Public Works and Utilities Committee: 03/18/2024
Finance Committee:03/25/2024
Governing Body: 03/27/2024
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the purchase as presented on Consent.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia
Against: None
Abstain: None
e. Request for Approval to Purchase Two Special Collection Units with Power Ford in the Total Amount of $337,050. (Lawrence Garcia, Environmental Services Division Fleet Manager; lmgarcia@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 03/18/2024
Finance Committee: 03/25/2024
Governing Body: 03/27/2024
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the purchase as presented on Consent.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia
Against: None
Abstain: None
f. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $250,000 from the Water Enterprise Cash Fund to Water WIP Design for Water-Related Engineering Services. (Clinton Peterson, Engineer Associate; cdpeterson@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 03/18/2024
Finance Committee: 03/25/2024
Governing Body: 03/27/2024
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the budget amendment resolution (BAR) as presented on Consent.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia Against: None
Abstain: None
g. Request for Approval of a Contract with All Rite Construction for On-Call General and Mechanical Construction Services Including Miscellaneous Repairs, Upgrades, Improvements, Replacements, New Construction
Services and Material for Facilities and Processes throughout the Paseo Real Wastewater Reclamation Facility, the Sanitary Sewer Collection System, and Other Remote Locations in an Amount Not to Exceed $2,000,000 Including NMGRT through June 30, 2027. (P. Fred Heerbrandt, P.E., Engineer Supervisor; pfheerbrandt@santafenm.gov)
1. Request for Approval of a Budget Amendment Resolution (BAR) for a Total Amount of $500,000 from the WWMD Enterprise Fund Cash Balance.
Committee Review:
Public Works and Utilities Committee: 03/18/2024
Finance Committee: 03/25/2024
Governing Body: 03/27/2024
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the contract as presented on Consent.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia
Against: None
Abstain: None
h. Request for Approval of an Amendment No. 1 to a General Services Contract Item #23-0042 with GM Emulsion LLC for Dewatered Sludge Hauling Services to Increase Compensation by $400,000 for a New Total Amount of $700,000 and to Extend the Contract Term Period to June 30, 2024. (P. Fred Heerbrandt, P.E., Engineer Supervisor WWMD; pfheerbrandt@santafenm.gov)
Committee Review:
Public Works & Utilities Committee: 03/18/2024
Finance Committee: 03/25/2024
Governing Body: 03/27/2024
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the contract amendment as presented on Consent.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia
Against: None
Abstain: None
i. Request for Approval of the Sourcewell Cooperative Agreement #080620-WEX with WEX Bank for the Purchase of Fuel Cards for the City of Santa Fe Governmental Fleet in the Amount of $3,600,000 (Raymond S. Gunter, Procurement Manager; rsgunter@santafenm.gov)
Committee Review:
Finance Committee: 03/25/2024
Governing Body: 03/27/2024
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the contract as presented on Consent.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia
Against: None
Abstain: None
j. CONSIDERATION OF RESOLUTION NO. 2024-_____. (Mayor Alan Webber, Councilor Carol Romero-Wirth, and Councilor Jamie Cassutt) A Resolution Allocating 500 Acre-Feet of Water Credits to the City of Santa Fe’s Water Bank. (Jesse Roach, Water Division Director; jdroach@santafenm.gov and Alan Hook, Water Resource Coordinator Assistant; aghook@santafenm.gov)
Committee Review
Governing Body (Introduced): 03/13/2024
Public Works and Utilities Committee: 03/18/2024
Finance Committee: 03/25/2024
Governing Body: 03/27/2024
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the resolution as presented on Consent.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia
Against: None
Abstain: None
k. CONSIDERATION OF RESOLUTION NO. 2024-_____. (Councilor Carol-Romero Wirth and Councilor Michael Garcia)
A Resolution Finding the Building and Premises Located at 2069 Calle Contento (“Property”) to be Ruined, Damaged, and Dilapidated, a Menace to the Public Comfort, Health, Peace, and Safety, and a Public Nuisance; Ordering the Owner of Record of the Property (“Owner”) to Remove the Building, Rubbish, and Debris from the Municipality or Otherwise Abate the Nuisance; and Providing that, if the Owner Does Not Remove the Building, Rubbish, and Debris, or Otherwise Abate the Nuisance, the City of Santa Fe Shall Abate the Nuisance and Place a Lien on the Property in an Amount of the Cost of the City’s Clean-Up Efforts. (Isabella Sharpe, Constituent Services Manager; ilsharpe@santafenm.gov)
Committee Review
Governing Body (Introduced): 03/13/2024
Quality of Life Committee: 03/20/2024
Finance Committee: 03/25/2024
Governing Body: 03/27/2024
MOTION: Councilor Cassutt moved, seconded by Councilor Garcia, to approve the resolution as presented on Consent.
VOTE: The motion was approved on the following Roll Call vote: For: Chair Romero-Wirth, Councilor Cassutt, Councilor Garcia
Against: None
Abstain: None
7. ACTION ITEMS: DISCUSSION
8. EXECUTIVE SESSION
9. MATTERS FROM STAFF
10. MATTERS FROM THE COMMITTEE
11. MATTERS FROM THE CHAIR
12. NEXT MEETING: Monday, April 8, 2024
13. ADJOURN
14. INTRODUCTION OF LEGISLATION
a CONSIDERATION OF RESOLUTION 2024____. (Mayor Alan Webber) Authorizing City Staff to Apply to the New Mexico Film Office to Designate the City’s Midtown Site as a Qualified Production Facility. (Karen Iverson, Metropolitan Redevelopment Director;
kriverson@santafenm.gov)
Committee Review:
Finance Committee (Introduction): 03/25/2024
Governing Body: 03/27/2024
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