City of Santa Fe Finance Committee met Oct. 30.
Here are the minutes provided by the committee:
MINUTES
REGULAR MEETING OF THE FINANCE COMMITTEE OCTOBER 30, 2023
5:00 PM
COUNCIL CHAMBERS CITY HALL
200 LINCOLN AVENUE
PROCEDURES FOR FINANCE COMMITTEE MEETING
Viewing: Members of the public may stream the meeting live on the City of Santa Fe’s YouTube channel at https://www.youtube.com/user/cityofsantafe. The YouTube live stream can be accessed at this address from most smartphones, tablets, or computers.
Written Public Comment: Members of the public may submit written comments on legislation by clicking on the comment bubble to the right of the meeting on the public portal at https://santafe.primegov.com/public/portal three hours prior to the start of the meeting.
The agenda and packet for the meeting will be posted at https://santafe.primegov.com/public/portal.
1. CALL TO ORDER
Meeting Called to Order at 5:00p.m.
2. ROLL CALL
Members Present:
Councilor Renee Villarreal
Councilor Carol Romero-Wirth
Councilor Signe Lindell
Councilor Jamie Cassutt
Councilor Chris Rivera
Members Excused:
None
Others Attending:
Emily Oster, Finance Director
3. APPROVAL OF AGENDA
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the agenda as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the agenda as amended. Items d, g, i, and j were pulled for discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
5. EXECUTIVE SESSION
6. ACTION ITEMS: CONSENT
a. Request for Approval of the October 16, 2023 Finance Committee Meeting Minutes (Emily K. Oster, Finance Director, ekoster@santafenm.gov)
Committee Review:
Finance Committee: 10/30/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the minutes as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
b. Request Approval of Amendment No. 1 to General Services Agreement Item #23-0099 with B&D Industries, Inc. for Miscellaneous On-Call Plumbing and HVAC Services, to Increase the Compensation by $1,000,000 for a New Contract Amount of $2,000,000 Excluding NMGRT, and to Extend the Term through June 30, 2025. (Caryn Grosse, PMP, Project Administrator Sr.: clgrosse@santafenm)
Committee Review
Public Works & Utilities Committee: 10/23/2023
Finance Committee: 10/30/2023
Governing Body: 11/08/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the contract amendment as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
c. Request for Approval of the New Mexico Department of Finance & Administration Certification for Allocation 23-ZH5048-81 in the Amount of $375,000 for the Hiring of Law Enforcement/Support Positions at the Santa Fe Police Department for FY24. (Ben Valdez, Deputy Chief of Police, bpvaldez@santafenm.gov)
1. Request for Approval of a Budget Adjustment Resolution in the Total Amount of $375,000 from the NM Department of Finance and Administration Fund to the Police Police Salaries Fund.
Committee Review:
Finance Committee: 10/30/2023
Quality of Life Committee: 11/01/2023
Governing Body Committee: 11/08/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the budget adjustment resolution (BAR) as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
d. Request for Approval of Information Technology Agreement with Conduent State & Local Solutions Inc. for Parking Citation Administration in the Total Amount of $158,508.00 including NMGRT through September 1, 2024. (Steve Kaspan, Parking Division Director, spkaspan@santafenm.gov)
Committee Review:
Finance Committee – 10/30/2023
Public Works & Utilities Committee – 11/06/2023
Governing Body – 11/08/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the contract as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
e. Request for Approval of General Services Agreement with HEI Incorporated for Security Camera and Access Control System Upgrade in the Total Amount of $168,466.53 through October 31, 2024. (Eric Candelaria, ITT Department Director, edcandelaria@santafenm.gov; Larry Worstell, Infrastructure Manager, lfworstell@santafenm.gov; Joseph Abeyta, Project Manager, jmabetya@santafenm.gov)
Committee Review
Finance Committee 10/30/23
Quality of Life Committee 11/01/23
Governing Body 11/08/23
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the contract as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
f. Request for Approval to Purchase Two (2) 2024 Vactor 2115i/2025 Freightliner 114SD Chassis Trucks from Pete’s Equipment Inc. for the Wastewater Management Division, Collections Section in the Total Amount of $1,151,999.70. (Ben Sandoval, Collections Manager, basandoval@santafenm.gov)
1. Request for Approval of a Budget Adjustment Amendment (BAR) in the Amount of $1,152,000 from the WWMD Cash Fund.
Committee Review
Public Works and Utilities Committee: 10/23/2023
Finance Committee: 10/30/2023
Governing Body: 11/8/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the purchase as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
g. Request for Approval of Professional Services Agreement with Santa Fe Engineering Consultants LLC for Engineering Services in the Total Amount of $2,195,860.00 including NMGRT for Four Years. (Romella Glorioso-Moss, PW Capital Projects Manager, rsglorioso moss@santafenm.gov)
Committee Review:
Finance Committee: 10/30/2023
Public Works & Utilities Committee: 11/06/2023
Governing Body: 11/08/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the contract as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote: For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
h. Request for Approval of Amendment No. 4 to Lease Agreement Item #19- 0872 with Santa Fe Recovery Center to Extend the Lease to November 1, 2024. (Lee Logston, Midtown Asset Development Manager: lrlogston@santafenm.gov)
Committee Review:
Finance Committee: 10/30/2023
Economic Development Advisory Committee: 11/01/2023
Quality of Life Committee: 11/01/2023
Governing Body: 11/08/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the lease amendment as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
i. Request for Approval of a Professional Services Agreement with Moss Adams, LLP in the Amount of $698,133 Including Applicable Gross Receipts Tax for Internal Audit Services for the City of Santa Fe. (Layla Archuletta-Maestas, Deputy City Manager, lsarchulettamaestas@santafenm.gov)
Committee Review:
Finance Committee: 10/30/2023
Quality of Life: 11/01/2023
Governing Body: 11/08/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the contract as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
j. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $1,148,000 from GRT in Excess of Budgeted Estimates and Available Fund Balances to Fund Retention Incentives in an Amount Equivalent to $1,000 per City Employee. (Bernadette Salazar, HR Department Director, bjsalazar@santafenm.gov; Andy Hopkins, Budget Officer, ajhopkins@santafenm.gov)
Committee Review
Finance Committee: 10/30/2023
Quality of Life Committee: 11/01/2023
Governing Body: 11/08/2023
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the budget adjustment resolution (BAR) as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
k. Request for Approval of a General Services Contract with Playcore Wisconsin, Inc. dba Altitude Recreation-Game Time for the Delivery of New Playground Equipment for the Pueblos del Sol Park in the Amount not to Exceed $231,119.24 including NMGRT. (Scott Overlie, Parks Division Project Administrator: saoverlie@santafenm.gov)
Committee Review
Finance Committee 10/30/2023
Public Works and Utilities Committee 11/06/2023
Governing Body 11/08/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the contract as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
l. CONSIDERATION OF A RESOLUTION 2023-___. (Councilor Chris Rivera and Councilor Lee Garcia)
A Resolution Approving the City of Santa Fe’s Participation in a Transportation Project Fund Program Administered by New Mexico Department of Transportation for Improvements to the Agua Fria/South Meadows Intersection. (Romella Glorioso-Moss, Projects Administrator; rsglorioso-moss@santafenm.gov)
Committee Review:
Governing Body: 10/25/2023
Finance Committee: 10/30/2023
Public Works and Utilities Committee: 11/06/2023
Governing Body: 11/08/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the resolution as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
m. CONSIDERATION OF A RESOLUTION 2023-___. (Mayor Alan Webber) A Resolution Requesting Approval of First Quarter Budget Amendments for Fiscal Year 2024. (Andy Hopkins, Budget Officer: ajhopkins@santafenm.gov)
Committee Review:
Governing Body (Introduced): 10/25/2023
Finance Committee: 10/30/2023
Quality of Life Committee: 11/01/2023
Public Works and Utilities Committee: 11/06/2023
Governing Body: 11/08/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the resolution as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
n. CONSIDERATION OF A RESOLUTION 2023-___. (Councilor Michael Garcia, Councilor Renee Villarreal, Councilor Jamie Cassutt) A Resolution Supporting the Administrative and Legislative Protection of the Upper Pecos River Watershed Through the Withdrawal of Mineral Rights. (Marci Eannarino, Manager Legislation & Policy Innovation: maeannarino@santafenm.gov)
Committee Review:
Governing Body (Introduced): 10/25/2023
Finance Committee: 10/30/2023
Quality of Life Committee: 11/01/2023
Public Works and Utilities Committee: 11/06/2023
Governing Body: 11/08/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the resolution as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
7. ACTION ITEMS: DISCUSSION
a. CONSIDERATION OF A RESOLUTION 2023- ___. (Mayor Alan Webber) A Resolution Establishing the City of Santa Fe’s Priorities for Consideration by the New Mexico State Legislature During the 57th Legislature – State of New Mexico – First Session, 2024. (Marci Eannarino, Legislation and Policy Innovation Manager; maeannarino@santafenm.gov; Regina Wheeler, Public Works Director, rawheeler@santafenm.gov)
Committee Review:
Governing Body (Introduced): 10/11/2023
Quality of Life Committee: 10/18/2023
Public Works and Utilities Committee:10/23/2023
Finance Committee: 10/30/2023
Public Works and Utilities Committee: 11/06/2023
Governing Body:11/08/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the resolution as amended with amendment b adopted.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to to move amendment b to be heard prior to amendments a and c.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
Motion to Refer Resolution to Public Works & Utilities Committee Regular Meeting on November 06, 2023.
Councilor Rivera moved, seconded by Councilor Cassutt, approved with a unanimous Roll Call vote
8. PRESENTATION
a. Audit Update (Emily K. Oster, Finance Director, ekoster@santafenm.gov)
9. MATTERS FROM STAFF
Director Oster gave an update regarding the City’s participation in the State Auction and Credit Card Charges.
10. MATTERS FROM THE COMMITTEE
11. MATTERS FROM THE CHAIR
12. NEXT MEETING: Monday, November 13, 2023
13. ADJOURN
Meeting was adjourned at 6:30 p.m.
