City of Santa Fe Finance Committee met Oct. 16.
Here are the minutes provided by the committee:
1. CALL TO ORDER
Meeting called to order at 5:01p.m.
2. ROLL CALL
Members Present:
Councilor Renee Villarreal
Councilor Carol Romero-Wirth
Councilor Signe Lindell
Councilor Jamie Cassutt
Councilor Chris Rivera
Members Excused:
None
Others Attending:
Emily Oster, Finance Director
3. APPROVAL OF AGENDA
MOTION: Councilor Rivera moved, seconded by Councilor Cassutt, to approve the agenda as amended to pull item K.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
Councilor Lindell was absent during the vote.
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Rivera moved, seconded by Councilor Cassutt, to approve the consent agenda as amended. Item K was pulled for discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
Councilor Lindell was absent during the vote.
5. EXECUTIVE SESSION
6. ACTION ITEMS: CONSENT
a. Request for Approval of the October 2, 2023 Finance Committee Minutes. (Emily Oster, Finance Director: ekoster@santafenm.gov)
Committee Review:
Finance Committee: 10/16/2023
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to approve the minutes as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
b. Request the Approval of Amendment No.1 to Item # 22-0389 General Services Agreement with the Santa Fe Railyard Park Conservancy to Clarify Responsibilities and Reporting and Increase the Compensation by $300,000 for the Total Amount not to Exceed $400,000 through June 30, 2026. (Tim Farrell, Manager: tgfarrell@santafenm.gov)
Committee Review
Public Works & Utilities Committee: 10/10/2023
Finance Committee: 10/16/2023
Governing Body: 10/25/2023
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to approve the contract amendment as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
c. Request for Approval of Professional Services Agreement with Bohannan Huston Inc. for On-Call Engineering Services in the Total Amount of $3,243,975 including NMGRT through October 5, 2026. (Zoe Isaacson, River & Watershed Manager, zrisaacson@santafenm.gov)
Committee Review:
Finance Committee: 10/16/2023
Public Works & Utilities Committee: 10/23/2023
Governing Body: 10/25/2023
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to approve the contract as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
d. Request for Approval of Amendment No.1 to Professional Services Agreement Item #22-0378 with Tyler Technologies Munis Upgrade for Senior Finance Subject Matter Experts and Testers Services with IT Connect Inc. for Consulting Services for the Finance Department in the Total Amount of $108,312.50 through June 30, 2024. (Emily Oster, Finance Director: ekoster@santafenm.gov and Eric Candelaria, IT Director: edcandelaria@santafenm.gov)
Committee Review:
Finance Committee: 10/16/2023
Quality Of Life Committee: 10/18/2023
Governing Body: 10/25/2023
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to approve the contract amendment as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
e. Request for Approval to Purchase Two Ford F150 Pickup Trucks and One Ford F450 Pickup Truck for the City of Santa Fe's Wastewater Management Division in the Total Amount of $184,097 from Chalmers Ford. (Benjamin Sandoval, Collections Manager, WWMD: basandoval@santafenm.gov)
1.Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $184,097.00 from the Cash Balance.
Committee Review:
Finance Committee: 10/16/2023
Public Works and Utilities Committee: 10/23/2023
Governing Body: 10/25/2023
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to approve the budget adjustment resolution (BAR) as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
f. Request for Approval of a Budget Amendment Resolution (BAR) to Increase the Funds for FY2024 for Audit Preparation and Accounting Consulting in the Total Amount of $795,883, which is the Unexpended Amount Originally Budgeted for FY2023. (Emily K. Oster, Finance Director: ekoster@santafenm.gov)
Committee Review
Finance Committee: 10/16/2023
Quality of Life Committee: 10/18/2023
Governing Body: 10/25/2023
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to approve the budget adjustment resolution (BAR) as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
g. Request for Approval of Purchasing Agreement with Southwest Ambulance Sales for the Purchase of a New Ford E-350 XL Cutaway Ambulance Utilizing the HGACBUY Price Agreement #AMIO-20; in the total Amount of $187,726. (Brian Moya, bjmoya@santafenm.gov; Daniel Garcia, Fire Fleet Manager: dagarcia@sanatafenm.gov)
Committee Review:
Finance Committee: 10/16/2023
Public Safety Committee: 10/17/2023
Public Works and Utilities Committee: 10/23/2023
Governing Body: 10/25/2023
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to approve the purchase as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: Councilor Lindell
h. Request for Approval of Amendment No.1 to the New Mexico Department of Transportation Aviation Division Grant # SAF-24-02 in the Amount of $391,033 for the Repair of the Runway Midfield Intersection, Bringing the Total Amount of the Grant to $1,727,033. (James Harris, Airport Manager: jcharris@santafenm.gov; Kelly Bynon, Administrative Manager: kabynon@santafenm.gov)
1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $391,033 to Increase WIP Construction Fund using NMDOT Funding for the Repair of the Runway Midfield Intersection.
Committee Review:
Finance Committee: 10/16/2023
Public Works and Utilities Committee: 10/23/2023
Governing Body: 10/25/2023
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to approve the budget adjustment resolution (BAR) as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
i. Request for Approval of the New Mexico Department of Finance & Administration Certification for Allocation 22-ZG1016-48 for Recruitment and Retention Stipends for Law Enforcement Officers at the Santa Fe Police Department for FY24 in the Total Amount of $112,500. (Ben Valdez, Deputy Chief of Police: bpvaldez@santafenm.gov)
1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $112,500 from the NM Department of Finance and Administration Fund to the Police Incentive Fund.
Committee Review:
Finance Committee: 10/16/2023
Quality of Life Committee: 10/18/2023
Governing Body Committee: 10/25/2023
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to approve the budget adjustment resolution (BAR) as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
j. Request for Approval of New Mexico Department of Transportation Aviation Division Grant # SAF-24-03 for the Design of the Terminal Apron Replacement in the Amount of $284,610. (James Harris, Airport Manager: jcharris@santafenm.gov; Kelly Bynon, Administrative Manager: kabynon@santafenm.gov)
1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $284,610 in Increase WIP Design Fund using NMDOT Funding for the Design of the Terminal Apron Replacement.
Committee Review:
Finance Committee: 10/16/2023
Public Works and Utilities Committee: 10/23/2023
Governing Body: 10/25/2023
MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to approve the budget adjustment resolution (BAR) as presented on consent.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
k. CONSIDERATION OF A RESOLUTION 2023- (Councilor Carol Romero-Wirth, Councilor Renee Villarreal, Councilor Chris Rivera, and Councilor Amanda Chavez)
A Resolution Directing the City Manager to Establish an Office of Equity and Inclusion. (John Blair, City Manager, jwblair@santafenm.gov)
Committee Review
Governing Body (Introduced):09/27/2023
Quality of Life Committee: 10/04/2023
Finance Committee: 10/16/2023
Governing Body: 10/25/2023
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the resolution as amended on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
Adopted Amendments A and B. Amendment A updates page number of chart report. Amendment B OEI within City Managers office as a direct report to City Manager.
7. ACTION ITEMS: DISCUSSION
8. PRESENTATION
a. Audit Update (Emily Oster, Finance Director:ekoster@santafenm.gov)
Councilor Lindell arrived during the audit update.
9. MATTERS FROM STAFF
10. MATTERS FROM THE COMMITTEE
11. MATTERS FROM THE CHAIR
12. NEXT MEETING: Monday, October 30, 2023
13. ADJOURN
Meeting adjourned at 5:35 p.m.
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