City of Santa Fe Public Works and Utilities Committee met July 24.
Here are the minutes provided by the committee:
1. CALL TO ORDER
Meeting started at 5:02pm
2. ROLL CALL
Members Present:
Councilor Chris Rivera
Councilor Michael Garcia
Councilor Carol Romero-Wirth
Councilor Lee Garcia
Members Excused:
Councilor Amanda Chavez
Others Attending:
Regina Wheeler, Public Works Department Director
3. APPROVAL OF AGENDA
MOTION: Councilor Lee Garcia moved, seconded by Councilor Michael Garcia, to approve the as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris
Against: None
Abstain: None
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Michael Garcia moved, seconded by Councilor Lee Garcia, to approve the as amended.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris
Against: None
Abstain: None
Councilor Michael Garcia removed Item H for discussion.
5. PRESENTATION
6. ACTION ITEMS: CONSENT
a. Request for Approval of the July 10, 2023 Public Works and Utilities Committee Meeting Minutes. (Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 07/24/2023
MOTION: moved, seconded by , to approve the minutes as presented.
MOTION: moved, seconded by , to approve the minutes as presented.
VOTE: The motion was on the following Roll Call vote:
For: None
Against: None
VOTE: The motion was on the following Roll Call vote:
For: None
Against: None
Abstain: None
MOTION: Councilor Garcia moved, seconded by Councilor Garcia, to approve the minutes as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Lee
Garcia, to approve the minutes as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris
Against: None
Abstain: None
b. Request for Approval of Cooperative Project Agreement with the New Mexico Department of Transportation in the Amount of $139,603 for the Engineering Design of Henry Lynch / Agua Fria Roundabout Identified as Project L500532. (Romella Gloriosos-Moss, Complete Streets Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955-6623)
1. Request for the Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $139,603; Using $104,702 NMDOT Funding and $34,900 Road Impact Fees to Design the Henry Lynch / Agua Fria Roundabout Identified as Project L500532.
Committee Review:
Finance Committee: 07/17/2023
Public Works & Utilities Committee: 07/24/2023
Governing Body: 07/26/2023
MOTION: Councilor Garcia moved, seconded by Councilor Garcia, to approve the contract as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Lee Garcia, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris
Against: None
c. Request for Approval of Professional Services Contract with AECOM Technical Services, Inc., for On Call Engineering Services in the Amount of $3,249,375, Including NMGRT through June 30, 2027. (John Del Mar, Engineer Supervisor: jpdelmar@santafenm.gov, 505-955-4231 and Jonna Leigh Stack, Project Administrator: jlstack@santafenm.gov, 505- 955-4206)
1. Request for Approval of a Budget Adjustment Resolution (BAR) to Increase Professional Services in the Amount of $3,249,375 for On Call Services with Aecom Technical Services, Inc.
Committee Review:
Finance Committee (Removed from the Agenda):07/17/2023
Public Works and Utilities Committee: 07/24/2023
Finance Committee: 07/31/2023
Governing Body:08/09/2023
MOTION: Councilor Garcia moved, seconded by Councilor Garcia, to approve the contract as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Lee Garcia, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris
Against: None
Abstain: None
d. Request Approval for the Chief Procurement Officer to Issue a Purchase Order Against the City’s On-Call Contract with Davenport Construction Management for the Stabilization of the Main Library. (Josh Bohlman, Facilities Project Administrator, jbohlman@santafenm.gov, 505-955- 5932)
1. Request for Approval of a Budget Adjustment Resolution (BAR) for the Public Works Department Facilities Division in the Amount of $225,000 Utilizing FY 22 (Prior Year) Gross Receipts Tax Revenue Earned in Excess of Budgeted Estimates to Fund Repairs and Exterior Painting at Main Library.
Committee Review
Finance Committee: 07/17/2023
Public Works & Utilities Committee: 07/24/2023
Governing Body: 07/26/2023
MOTION: Councilor Garcia moved, seconded by Councilor Garcia, to approve the budget adjustment resolution (BAR) as presented.
Councilor Michael Garcia moved, seconded by Councilor Lee
MOTION: Garcia, to approve the budget adjustment resolution (BAR) as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris
Against: None
Abstain: None
e. Request for Approval to Enter into an Exclusive Negotiation Agreement with Midtown Santa Fe Productions QOF, LLC to Negotiate Terms for Land and Building Disposition and Development of the Midtown Production Studios Lot Pursuant to the City's Request for Proposals No. 23/35/P with a Good Faith Deposit in the Amount of $7,500.00 (Lee Logston, Midtown Asset Development Manager: lrlogston@santafenm.gov, 505-955-6251; Daniel Hernandez, Midtown Redevelopment Project Manager - Proyecto, daniel@proyecto.is; Rich Brown, Director, Community Development: rdbrown@santafenm.gov, 505-670-0559).
Committee Review:
Finance Committee: 07/17/2023
Quality of Life Committee: 07/19/2023
Public Works and Utilities Committee: 07/24/2023
Governing Body: 07/26/2023
MOTION: Councilor Garcia moved, seconded by Councilor Garcia, to approve the contract as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Lee Garcia, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris
Against: None
Abstain: None
f. Request for Approval of Amendment No.2 to Original Contract #22-0031 with AAC Construction, LLC for the Richards Ave East and Campo Conejo Master Meter Vaults Extending the Term of the Contract through June 30, 2024. (Bill Huey, Engineer, bchuey@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 07/24/2023
Finance Committee: 07/31/2023
Governing Body:08/09/2023
MOTION: Councilor Garcia moved, seconded by Councilor Garcia, to approve the contract amendment as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Lee Garcia, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote: For: Councilor Chris
Against: None
Abstain: None
g. Request for Approval of the New Mexico Department of Transportation Aviation Division Grant Agreement # SAF-24-02 in the Amount of $1,336,000 for the Repair of the Runway Midfield Intersection. (James Harris, Airport Manager: jcharris@santafenm.gov)
1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $1,336,000 to Increase the WIP Construction Fund Using NMDOT Funding for the Repair of the Runway Midfield Intersection.
Committee Review:
Public Works and Utilities: 07/24/2023
Governing Body: 07/26/2023
MOTION: Councilor Garcia moved, seconded by Councilor Garcia, to approve the grant as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Lee Garcia, to approve the grant as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote: For: Councilor Chris
Against: None
Abstain: None
h. Request for Approval of Professional Services Agreement with Hazen and Sawyer for Capital Improvements Program through July 1, 2027 in the Amount of $2,166,250. (Jonna Leigh Stack, Project Administrator, jlstack@santafenm.gov)
1. Request for Approval of a Budget Adjustment Resolution (BAR) from The Water Fund Cash Balance In the Amount of 2,166,250 to Fund Hazen and Sawyer.
Committee Review:
Public Works and Utilities Committee: 07/24/2023
Finance Committee:07/31/2023
Governing Body:08/09/2023
MOTION: Councilor Garcia moved, seconded by Councilor Romero Wirth, to approve the contract as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Carol Romero-Wirth, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris
Against: None
Abstain: None
i. Request for Approval of Professional Services Contract with Carollo Engineers Inc., for Capital Improvement Projects through June 30, 2027 in the Amount of $3,249,375. (John Del Mar, Engineer Supervisor, jpdelmar@santafenm.gov)
1. Request for Approval of a Budget Adjustment Resolution (BAR) to Increase the WIP Design Fund in the Amount of $3,249,375 for the Carollo CIP Contract.
Committee Review:
Public Works and Utilities Committee: 07/24/2023
Finance Committee: 07/31/2023
Governing Body: 08/09/2023
MOTION: Councilor Garcia moved, seconded by Councilor Garcia, to approve the contract as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Lee Garcia, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote: For: Councilor Chris
Against: None
Abstain: None
j. CONSIDERATION OF A RESOLUTION 2023-__ (Mayor Alan Webber) A Resolution Requesting Approval of Fourth Quarter Budget Amendments and Associated Schedules for Fiscal Year 2022-2023 from the Local Government Division of the New Mexico Department of Finance and Administration. (Andy Hopkins, Budget Officer: ajhopkins@santafenm.gov, 505-955-6177)
Committee Review:
Governing Body (Introduction): 07/12/2023
Quality of Life Committee: 07/19/2023
Public Works & Utilities Committee: 07/24/2023
Governing Body: 07/26/2023
MOTION: Councilor Garcia moved, seconded by Councilor Garcia, to approve the resolution as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Lee Garcia, to approve the resolution as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote: For: Councilor Chris
Against: None
Abstain: None
k. CONSIDERATION OF A RESOLUTION 2023-__ (Councilor Chris Rivera)
A Resolution Adopting the City of Santa Fe’s 2025-2029 Infrastructure Capital Improvement Plan. (Regina Wheeler, Public Works Department Director, rawheeler@santafenm.gov, 505-955-6622)
Committee Review:
Governing Body (Introduction): 07/12/2023
Quality of Life Committee: 07/19/2023
Public Works Committee: 07/24/2023
Finance Committee: 07/31/2023 Governing Body: 08/09/2023
MOTION: Councilor Garcia moved, seconded by Councilor Garcia, to approve the resolution as presented.
MOTION: Councilor Michael Garcia moved, seconded by Councilor Lee Garcia, to approve the resolution as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Chris Rivera, Councilor Michael Garcia, Councilor Carol Romero-Wirth, Councilor Lee Garcia
Against: None
VOTE: The motion was approved on the following Roll Call vote: For: Councilor Chris
Against: None
Abstain: None
7. ACTION ITEMS: DISCUSSION
8. EXECUTIVE SESSION
9. MATTERS FROM STAFF
10. MATTERS FROM THE COMMITTEE
11. MATTERS FROM THE CHAIR
12. NEXT MEETING: August 07 2023
13. ADJOURN
Meeting adjourn at 5:15pm
https://santafe.primegov.com/public/portal