City of Santa Fe Finance Committee met Oct. 3.
Here are the minutes provided by the committee:
1. CALL TO ORDER
Meeting started at 5:03 p.m.
2. ROLL CALL
Members Present:
Councilor Renee Villarreal
Councilor Carol Romero-Wirth
Councilor Signe Lindell
Councilor Jamie Cassutt
Councilor Chris Rivera
Members Excused:
None
Others Attending:
Carolynn Roibal, Administrative Manager
Emily Oster, Finance Director
3. APPROVAL OF AGENDA
MOTION: Councilor Rivera moved, seconded by Councilor Lindell, to approve the agenda as amended to withdraw item L and reschedule it for the 10/17/2022 Finance Committee Meeting.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the consent agenda as amended. Items c, h, i were pulled for discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
Item L was removed from the agenda and tabled until October 17th for Finance.
5. ACTION ITEMS: CONSENT
a. Request for Approval of the September 19, 2022 Finance Committee Minutes (Carolynn Roibal, Administrative Manager, 505-955-6531).
Committee Review:
Finance Committee: 10/3/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the minutes as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
b. Request for Approval of General Services Contract with Travers Mechanical Using ITB # 22/43/B for Refrigeration and Mechanical Services for the Ice Arena at GCCC in the Amount of $245,000, Expiring on June 30, 2026. (Tom Miller, Ice Arena Manager, temiller@santafenm.gov, 505-955-4031).
Committee Review:
Quality of Life: 09/21/22
Finance Committee: 10/03/2022
Governing Body: 10/12/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
c. Request for Approval of Lease Agreement Between the City of Santa Fe and Presbyterian Medical Services, Inc. for 1121 Alto Street, Santa Fe, NM, Located on the City’s Bicentennial Alto Park Property. (Terry J. Lease, Asset Development Manager, tjlease@santafenm.gov, 505-629- 2206)
Committee Review:
Finance Committee: 10/03/22
Quality Life Committee: 10/05/22
Public Works and Utilities Committee: 10/11/22
Economic Development Advisory Committee: 10/12/22
Governing Body: 10/26/22
Councilor Lindell requested additional supporting information for the packet from Staff
MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the lease as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
d. Request for Approval of Real Estate Donation Agreement to Convey the Property Located at 635 Alto Street from the City to Habitat for Humanity for the Purposes of Developing Five (5) Low-Priced Dwelling Units (LPDU) for Sale to Income-Qualified Homebuyers. (Alexandra Ladd, Office of Affordable Housing, Director: agladd@santafenm.gov; and Terry Lease, Office of Economic Development, Asset Development Manager: tjlease@santafenm.gov, 505-629-2206).
Committee Review:
Public Works & Utility Committee: 9/26/2022
Finance Committee: 10/03/2022
Quality of Life Committee: 10/05/22
Governing Body: 10/12/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
e. Request for Approval of a Budget Adjustment Resolution (BAR) to Move $95,622 from FY22 GRT in Excess of Budget to FY23 Public Works Complete Streets Supplies to Fund the Banner Brackets Being Installed on St. Francis Drive & Cerrillos Road. (Regina Wheeler, Public Works Department Director, rawheeler@santafenm.gov, 505-955-6622; Andy J Hopkins, Budget Officer, ajhopkins@santafenm.gov, 505-955-6177)
Committee Review:
Public Works & Utilities Committee: 09/26/2022
Finance Committee: 10/03/2022
Governing Body: 10/12/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the budget adjustment resolution (BAR) as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
f. Request for Approval of Amendment No.1 to the Professional Service Agreement #19-0749 with Weston Solutions Inc, in the Amount of $500,000 Excluding NMGRT for On-Call Professional Design Services for Public Works Department. (Romella Glorioso-Moss, PW Capital Projects Manager, rsglorioso-moss@santafenm.gov, 505-955-6623)
Committee Review:
Finance Committee: 10/03/2022
Public Works & Utilities Committee: 10/11/2022
Governing Body: 10/12/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
g. Request Approval of a Budget Adjustment Resolution (BAR) to Transfer $367,003 of Roads Impact Fees to Supplement NMDOT Funding to Design Bishop’s Lodge Road Reconstruction Project. (Romella Glorioso Moss, Public Works Capital Projects Manager, rsglorioso moss@santafenm.gov, 505-955-6623).
Committee Review:
Finance Committee: 10/03/2022
Public Works & Utilities Committee: 10/11/2022
Governing Body: 10/12/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the budget adjustment resolution (BAR) as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
h. Request for Approval of Amendment No.1 to Contract #21-0322 with Mountain River Consulting Inc., for Utility Billing In the Amount of $900,000 for Year Two (2) of its Four (4) Year Contract. (Nancy L Jimenez, Utility Billing Division Director, nljimenez@santafenm.gov, 505- 955-4364)
Committee Review:
Public Works and Utilities Committee: 09/26/2022
Finance Committee: 10/03/2022
Governing Body: 10/12/2022
MOTION: Councilor Rivera moved, seconded by Councilor Romero Wirth, to approve the contract amendment as presented on discussion. Motion to approve the Amendment denied.
VOTE: The motion was denied on the following Roll Call vote: For: Councilor Romero-Wirth, Councilor Rivera
Against: Councilor Villarreal, Councilor Lindell, Councilor Cassutt Abstain: None
i. Request for Approval of a Termination Agreement with Descartes Labs, Inc. and Associated LEDA Funding Claw Back (Casey Dalbor, Business
Growth Manager: cjdalbor@santafenm.gov, 505-955-6912; Andréa Salazar, Assistant City Attorney, asalazar@santafenm.gov, 505-955- 6303; Rich Brown, Community and Economic Development Director: rdbrown@santafenm.gov, 505-955-6625).
Committee Review
Finance Committee: 10/03/2022
Quality of Life: 10/05/2022
Economic Development Advisory Committee: 10/12/2022
Governing Body: 10/12/2022
MOTION: Councilor Cassutt moved, seconded by Councilor Villarreal, to approve the Termination Agreement as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
j. Request for Approval of Local Government Road Fund Cooperative Agreement in the Total Amount of $73,599 for the Planning, Design, Construction and Pavement Rehabilitation of Buckman Road; New Mexico Department of Transportation, (Romella Glorioso-Moss, Public Works Project Manager, rsglorioso-moss@santafenm.gov, 505-955- 6623).
1. Request for Approval of Budget Amendment Resolution (BAR) in the Total Amount of $55,199 for Engineering Design of Buckman Road Bicycle and Pedestrian Improvements Project under org/obj: 3559980.572960
Committee Review:
Finance Committee: 10/03/2022
Public Works & Utilities Committee: 10/11/2022
Governing Body: 10/12/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
k. Request for Approval of Service Agreement with B&D Industries, Inc., in the Total Amount of $482,028.51, including NMGRT, for Installation of UVC Emitters in Various City Buildings. (Caryn Grosse, clgrosse@santafenm.gov, 505-955-5938).
Committee Review:
Finance Committee: 10/3/2022
Public Works and Utilities Committee: 10/11/222
Governing Body: 10/12/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
l. Request for Approval of a Transportation Project Fund Grant Agreement in the Total Amount of $1,000,000 for the Engineering Design of the
Arroyo de Los Chamisos Crossing Project Identified as Control # HW2LP50039; New Mexico Department of Transportation, (Romella Glorioso-Moss, Capital Projects Manager, rsglorioso moss@santafenm.gov, 505-955-6623)
1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $950,000 for the Engineering Design of the Arroyo de Los Chamisos Crossing
Committee Review:
Finance Committee: 10/03/2022
Public Works & Utilities Committee: 10/11/2022
Governing Body: 10/16/2022
Item L was removed from the agenda and will be rescheduled on the 10/17 FC agenda to coincide with the Resolution
MOTION: Councilor Rivera moved, seconded by Councilor Lindell, to postpone the contract until the October 17th Finance Committee to be heard along with the related Resolution.
VOTE: The motion was tabled on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
m. Request for Approval of Change Order No.5 with RMCI to Assist Construct the Aeration System Improvement in the Total Amount of $9,640.44 Including NMGRT. (Paul F. Heerbrandt, WWMD Engineer Supervisor, pfheerbrandt@sntafenm.gov)
1. Request for Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $9,640.44 to Fund Change Order No.5
Committee Review:
Public Works and Utilities Committee: 09/26/2022
Finance Committee: 10/03/2022
Governing Body: 10/12/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the change order as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
n. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Rivera, Councilor Lee Garcia)
A Resolution Requesting a Term Extension to a Local Government Road Fund Cooperative Agreement from the New Mexico Department of Transportation Identified as Control Number L500444 for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements. (Romella Glorioso-Moss, Senior Project Administrator: rsglorioso-moss@santafenm.gov, 955-6623)
1. Request for Approval of Amendment No. 1 to the Local Government Road Fund Cooperative Agreement (Munis Contract #3202844) with the New Mexico Department of Transportation for the Planning, Design, and Construction of CIP 853C-Agua Fria and South Meadows Rd. Intersection Improvements Project to Extend the Agreement Term to December 31, 2023 with No Additional Funding.
Committee Review:
Governing Body (Introduced) : 09/14/2022
Public Works and Utilities Committee: 09/26/2022
Finance Committee: 10/03/2022
Governing Body: 10/12/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the resolution as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
o. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Rivera, Councilor Lee Garcia)
A Resolution Requesting a Term Extension for a Local Government Road Fund Cooperative Agreement from the New Mexico Department of Transportation, Identified as Control Number L500306, for the Planning, Design, and Construction of Agua Fria Street and South Meadows Road Intersection Improvements. (Romella Glorioso-Moss, Senior Project Administrator: rsglorioso-moss@santafenm.gov, 955-6623)
1. Request for Approval of Amendment No. 3 to a Local Government Road Fund Cooperative Agreement, Item 18-1060 (Munis Contract #3201396) with the New Mexico Department of Transportation for the Planning, Design, and Construction of CIP 853X-Agua Fria and South Meadows Road Intersection Improvements Project to Extend the Agreement Term Only to December 31,2023 with No Additional Funding.
Committee Review:
Governing Body (Introduced): 09/14/2022
Public Works and Utilities Committee: 09/26/2022
Finance Committee: 10/03/2022
Governing Body: 10/12/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the resolution as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Councilor Rivera
Against: None
Abstain: None
6. PRESENTATION
a. FY21 Audit Update (Emily Oster, Finance Director, 505-629-3411, ekoster@santafenm.gov; Ricky Bejarano, Chief Accounting Officer, rabejarano@santafenm.gov; 505-629-6988).
Chief Accounting Officer, Ricky Bejarano, presented an update on the FY 21 Audit. Audit Entrance Conferences to begin on October 6, 2022.
b. Midtown Moving Forward - Economics of Land Development at Midtown Presentation Series (three parts): “Part 1: Midtown Today: The Current Financial Status”; (Rich Brown, Office of Economic Development Director, 505-955-6625, rdbrown@santafenm.gov; Dena Belzer, Principal, Strategic Economics, Midtown Land Economics Consultant, dbelzer@strategiceconomics.com).
Director Rich Brown and Dena Belzer, Principal with Strategic Economics gave a presentation on the current financial status, part 1 of Midtown today.
Finance Councilors asked for a staff corrected updated revision packet to be uploaded to the next Finance Committee packet, publish it to the public and email it to all the Councilors.
Councilor Garcia requested Staff provide a disposal plan of property at Midtown.
7. MATTERS FROM STAFF
8. MATTERS FROM THE COMMITTEE
9. MATTERS FROM THE CHAIR
10. NEXT MEETING: October 17 2022
11. ADJOURN
Meeting adjourned 8:15 p.m.
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