City of Santa Fe Finance Committee met Sept. 6

City of Santa Fe Finance Committee met Sept. 6.

Here are the minutes provided by the committee:

1. CALL TO ORDER

Meeting called to order 5:00 p.m.

2. ROLL CALL

Members Present:

Councilor Renee Villarreal

Councilor Carol Romero-Wirth

Councilor Signe Lindell

Councilor Jamie Cassutt

Member Chris Rivera

Members Excused:

None

Others Attending:

Carolynn Roibal, Administrative Manager

Jeff Norris, Attendee

Emily Oster, Attendee

All Finance members present.

3. APPROVAL OF AGENDA

MOTION:

Member Rivera moved, seconded by Councilor Cassutt, to approve the agenda as presented.

VOTE:

The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

APPROVAL OF CONSENT AGENDA

MOTION: Member Rivera moved, seconded by Councilor Cassutt, to approve the consent agenda as amended. Items c, d, e, f, g and j pulled for discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

5. APPROVAL OF MINUTES

a. Finance Committee – August 15, 2022

MOTION: Councilor Cassutt moved, seconded by Member Rivera, to approve the minutes as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

6. ACTION ITEMS: CONSENT

a. Request for Approval of Contract Amendment No. 1 with Jaynes Corporation Extending the Contract Term for the Southside Teen Center by Six (6)-Months With No Corresponding Increase in Cost. (Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov, 505-795-2491; Therese Martinez, Project Administrator, tmartinez@santafenm.gov, 505-955-5937)

Committee Review:

Public Works and Utilities Committee: 08/29/2022

Finance Committee: 09/06/2022

Governing Body: 09/14/2022

MOTION: Member Rivera moved, seconded by Councilor Cassutt, to approve the change order as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

b. Request for Approval of Services Agreement with Modernization/TK Elevator Corporation for Elevator Rehabilitation of the Public and Staff Elevators at the Main Branch of the Santa Fe Public Library in the Total Amount of $243,864.15. (Therese Martinez, Project Administrator, tmartinez@santafenm.gov, 505-955-5937)

Committee Review:

Public Works and Utilities Committee: 08/29/2022

Finance Committee: 09/06/2022

Governing Body: 09/14/2022

MOTION: Member Rivera moved, seconded by Councilor Cassutt, to approve the contract as presented.

VOTE:

The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

c. Request for Approval of Professional Services Agreement for the Purchase of Permanent Public Art in the Amount of $50,000 for the Display of Artwork on City Property Located at 6600 B. Valentine Way with State of New Mexico, Department of Cultural Affair, New Mexico Arts Division. (Robert Lambert, Assistant Director: rdlambert@santafenm.gov, 505-955-6707)

Committee Review:

Quality of Life Committee: 08/17/2022

Finance Committee: 09/06/2022

Governing Body: 09/14/2022

MOTION:

Councilor Lindell moved, seconded by Councilor Villarreal, to approve the professional services agreement (PSA) as presented on discussion.

VOTE:

The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

d. Request for Approval of New Mexico State Purchase Contract for the Purchase of Public Art in the Amount of $37,000 for Display of Artwork on City Property located at the Santa Fe Municipal Airport State of New Mexico, Department of Cultural Affairs, New Mexico Arts Division. (Robert Lambert, Assistant Director: rdlambert@santafenm.gov, 505-955-6707)

Committee Review:

Quality of Life Committee: 08/17/2022

Finance Committee: 09/06/2022

Governing Body: 09/14/2022

MOTION:

Member Rivera moved, seconded by Councilor Cassutt, to approve the contract as presented on discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

e. Request for Approval of New Mexico State Purchase Contract for the Purchase of Public Art in the Amount of $45,000 for Display of Artwork on City Property Located at the Santa Fe Municipal Airport with the State of New Mexico, Department of Cultural Affairs, New Mexico Arts Division. (Robert Lambert, Assistant Director: rdlambert@santafenm.gov, 505-955-6707)

Committee Review:

Quality of Life Committee: 08/17/2022

Finance Committee: 09/06/2022

Governing Body: 09/14/2022

MOTION:

Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract as presented on discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

f. Request for Approval of a New Mexico Environment Department Grant Agreement #SAP21-F2382 In the Amount of $300,000 for Vereda de Valencia Wastewater System Improvements. (David Chapman, Grant Administrator, dachampan@santafenm.gov, 505-955-6824; Stan Holland, WWMD Engineer, tsholland@santafenm.gov,505-955-4637)

Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $300,000.

Committee Review:

Public Works and Utilities Committee: 08/29/2022

Finance Committee: 09/06/2022

Governing Body: 09/14/2022

MOTION:

Member Rivera moved, seconded by Councilor Lindell, to approve the grant as presented on discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

g. Request for Approval of a Professional Services Agreement with Paradise Power Company (dba PPC Solar) for the Purchase and Installation of Electric Vehicle Supply Equipment and Related Services for a Total of $228,732.17. (Neal Denton, Sustainability Officer, nhdenton@santafenm.gov, 505-955-2229)

Committee Review:

Public Works and Utilities Committee: 08/29/2022

Finance Committee: 09/06/2022

Governing Body: 09/14/2022

MOTION:

Member Rivera moved, seconded by Councilor Cassutt, to approve the professional services agreement (PSA) as presented on discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

h. Request for Approval of the 2021-22 Consolidated Annual Performance Evaluation Report (CAPER) for Submittal to the United States Department of Housing and Urban Development (HUD) as a Condition of the City’s Community Development Block Grant (CDBG). (Cody Minnich, Office of Affordable Housing, Housing Grant Manager: cjminnich@santafenm.gov, 505-316-6574).

Committee Review:

Finance Committee: 9/06/2022

Quality of Life Committee: 9/07/2022

Governing Body Public Hearing : 9/14/2022

MOTION:

Member Rivera moved, seconded by Councilor Cassutt, to approve the action plan as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

i. Request for Approval of a General Services Contract with CES/National Roofing Company to Repair the Facility Roofs at the Wastewater Management Division DAF Building and the Warehouse Office Building at the Paseo Real Water Reclamation Facility (PRWRF), in the Total Amount of $295,860 Plus NMGRT. (P.Fred Heerbrandt, Wastewater Engineer Supervisor, pfheerbrandt@santafenm.gov)

Request for Approval of a Budget Amendment Resolution (BAR) from the Wastewater Management Division Enterprise Fund Cash Balance in the Amount of $320,823.

Committee Review:

Public Works and Utilities Committee: 08/29/2022

Finance Committee: 09/06/2022

Governing Body: 09/14/2022

MOTION:

Member Rivera moved, seconded by Councilor Cassutt, to approve the contract as presented.

VOTE:

The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

j. Request for Approval of FY2023 Budget Adjustment Resolution (BAR) in the Amount of $1,897,084 for the Community Development Block Grant (CDBG) Budget, in Order for the City’s Internal Budget to Match what is Available in the City’s Federal Line of Credit. (Alexandra Ladd, Director, Office of Affordable Housing, agladd@santafenm.gov; Cody Minnich, Housing Grant Manager, Office of Affordable Housing, cjminnich@santafenm.gov)

Committee Review:

Finance Committee: 09/06/2022

Quality of Life Committee: 09/07/2022

Governing Body: 09/14/2022

MOTION:

Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the budget adjustment resolution (BAR) as presented on discussion.

VOTE:

The motion was approved on the following Roll Call vote:

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

k. Request for the Approval of Agreement with North Central New Mexico Economic Development District, Non-Metro Area Agency on Aging (AAA) in the Total Amount of $33,937 to Fund the Senior Employment Program (SEP), Term Ending June 30, 2023; North Central New Mexico Economic Development District, Non-Metro Area Agency on Aging (AAA). (Gino Rinaldi, earinaldi@santafenm.gov, 505-955-4710).

Committee Review:

Finance Committee: 09/06/2022

Quality of Life Committee: 09/07/2022

Governing Body: 09/14/2022

MOTION:

Member Rivera moved, seconded by Councilor Cassutt, to approve the contract as presented.

VOTE: The motion was approved on the following Roll Call vote:

For:

Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

7. PRESENTATION

a. FY21 Audit Update (Emily Oster, Finance Director: ekoster@santafenm.gov and Ricky Bejarano, Accounting Officer: rabejarano@santafenm.gov; 505-629-6988)

Accounting Officer, Ricky Bejarano presented an update on the FY21 Audit update. The contracts for the Audit were signed on September 6, 2022 and work to start on October 3, 2022.

8. MATTERS FROM STAFF

9. MATTERS FROM THE COMMITTEE

Councilor Rivera requested an updated report on the $600,000 expenditure related to a radio system used by Public Safety. He requested information about about funding, procurement, equipment purchased and how the equipment is being used.

Finance Director, Emily Oster to provide update.

10. MATTERS FROM THE CHAIR

11. NEXT MEETING: September 19 2022

12. ADJOURN

Meeting adjourned at 5:29 p.m.

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