City of Santa Fe Governing Body met Aug. 10

City of Santa Fe Governing Body met Aug. 10.

Here are the minutes provided by the council:

CALL TO ORDER

A regular meeting of the Governing Body of the City of Santa Fe, New Mexico, was called to order by Mayor Alan Webber at approximately 5:05 p.m., at the Council Chambers at City Hall, 200 Lincoln Avenue, Santa Fe, New Mexico as a hybrid meeting.

2. PLEDGE OF ALLEGIANCE

Councilor Rivera led the Pledge of Allegiance.

3. SALUTE TO THE NEW MEXICO FLAG

Councilor Cassutt led the Salute to the New Mexico Flag.

4. INVOCATION

Councilor Lindell gave the Invocation giving the Serenity Prayer.

Mayor Webber remembered the Albuquerque Muslim men who lost their lives and gave condolences for their families.

The Governing Body observed a moment of silence for those struggling with COVID those in need of recovery, and those who have recently died and their grieving families here.

5. ROLL CALL

Roll call indicated the presence of a quorum remotely and in-person, as follows:

Members Present

Mayor Alan Webber

Councilor Jamie Cassutt

Councilor Amanda Chavez [remotely]

Councilor Michael Garcia

Councilor Signe Lindell

Councilor Christopher M. Rivera

Councilor Carol Romero-Wirth

Councilor Renee D. Villarreal

Members Excused None

Other Participants Attending

Erin McSherry, City Attorney

Kristine Bustos-Mihelcic, City Clerk

John Blair, City Manager

Ricky Bejarano, Interim Assistant Finance Director

Kyra Ochoa, Community Health and Safety Department Director

Paul Heerbrandt, P.E. Wastewater Division Engineer Supervisor

Alexis Lotero, Acting Finance Director

Jesse Guillen, Legislation and Policy Innovation Manager

Romelia Glorioso-Moss, Projects Administrator

Regina Wheeler, Public Works Department Director

Carl Boaz, Council Stenographer

6. APPROVAL OF AGENDA

MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the agenda as presented.

VOTE: The motion was approved on a unanimous voice vote:

For: Mayor Webber, Councilor Cassutt, Councilor Chavez, Councilor L. Garcia, Councilor M. Garcia, Councilor Lindell, Councilor Rivera, Councilor Romero-Wirth, and Councilor Villarreal.

Against: None.

7. APPROVAL OF CONSENT AGENDA

Ms. Bustos-Mihelcic announced items b, g, f, i were pulled for discussion.

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the consent agenda as amended with items b, f, g and i removed for discussion.

VOTE: The motion was approved on the following Roll Call vote:

For: Mayor Webber, Councilor Cassutt, Councilor Chavez, Councilor L. Garcia, Councilor Lindell, Councilor Romero-Wirth, and Councilor Villarreal.

Against: None.

8. PRESENTATIONS

FY21 Audit Update; (Ricky Bejarano, Interim Assistant Finance Director, 505.629.6988, rabjejaraon@santafenm.gov)

Ms. Bustos-Mihelcic read the caption.

Director Bejarano presented the update. The FY21 contract was signed. A couple of corrections were made. They got permission to contract for the FY22 audit and working to be on time. The year-end closed on time for first the time since 2019. And, for the first time in three years, month-end closes started in July 2022, so the Department is quickly getting transactions posted on time and getting caught up.

Councilor Rivera asked if the monthly close outs have created delays in their work.

Director Bejarano said it has but they will get better as they go along. July went very well. It will also shorten the annual close.

Councilor Rivera asked what happens when something was procured in

June but not finished until much later.

Director Bejarano said the City uses a modified accrual and it becomes on a cash basis in that circumstance. A bill on August 15 would be posted in August

Director Bejarano said this allows the Department to correct errors as they go along. They can have up to a thousand JEs and without monthly closes becomes overwhelming if it waits until the end of the fiscal year. Staff are a little frustrated by it but learning.

Councilor Michael Garcia asked if the report on Piñon Ventures was ever submitted to the Governing Body. He wanted to learn from the report.

Director Bejarano said a draft has been issued and awaiting final clearance. Once it is final, it will be made public. It should be ready by the next Finance Committee meeting.

Councilor Romero-Wirth underscored the significance of monthly closes. It is the first time to close the FY on time in three years and first time using the new system. She congratulated Director Bejarano and his team on that big deal. It will help the City do a lot of things. So, we are now in FY 23 and now closing the first month of our first FY month. That will keep us on track. Not only will the City get audits done on time, but the Finance Committee can now review current finance reports in real time.

Director Bejarano agreed.

9. ACTION ITEMS: CONSENT AGENDA

a. Request for Approval of the July 27, 2022 Regular Governing Body Meeting Minutes. (Geralyn Cardenas, Assistant City Clerk: gfcardenas@santafenm.gov; 505-955-6519) Committee Review: Governing Body: 08/10/2022

b. This item was pulled for Discussion. Request for Approval of Award of ITB 22/44/B to Purchase Two (2) Wheel Loaders from Power Screening LLC, in The Total Amount of $663,000 for the City of Santa Fe's Wastewater Management Division. (Paul Heerbrandt, P.E. WWMD Engineer Supervisor, pfheerbrandt@santafenm.gov)

1. Request Approval of a Budget Adjustment Resolution (BAR) in The Amount of $663,000 from the WWMD Cash Balance. Committee Review: Public Works and Utilities Committee: 07/25/2022 Finance Committee: 08/01/2022 Governing Body: 08/10/2022

Ms. Bustos-Mihelcic read the caption for this item and its BAR.

MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to approve the purchase and the Budget Adjustment Resolution as presented.

Discussion on the Motion:

Councilor Lindell asked if there was anyone here to address it. She apologized for pulling this but needed clarification. In the packet it said these front-end loaders were used at the compost facility and she was not aware the City even had such a facility.

Mr. Heerbrandt said he didn't know the answer because he just started.

Councilor Lindell pointed out that the City is spending over $600,000 there and the revenue stream there is about $30,000. She was concerned about that. It was hard for her to support that. Buying two seemed impossible. She thought one would be sufficient and asked why the City would we buy two front end loaders.

Mr. Heerbrandt said they need to take sludge out of the wastewater and are saving money by doing that.

Councilor Lindell asked if the City could contract with a company instead.

Mr. Heerbrandt said he was not aware of a company that would take our sludge and turn it into compost as a method of disposal.

Councilor Lindell suggested coming up with a cost/benefit analysis as opposed to paying tipping fees. It just sounded like a very expensive program.

Mr. Heerbrandt said that was done when the City was planning to construct the compost facility.

Councilor Lindell asked for a copy of it and Mr. Heerbrandt agreed to provide it.

Councilor Rivera heard some sludge was used for composting and asked what was done with the rest.

Mr. Heerbrandt said they had a permit to use it on the land, but the permit has ended. It is more economic to compost it than to take it to the landfill. We have several we can use. Right now, we don't have an agreement with the landfill. We need an approved plan first.

Councilor Rivera understood only certain landfills can do that.

Mr. Heerbrandt said they intend to use Caja del Rio after a state plan is approved.

Councilor Cassutt asked if there were other environment benefits aside from economic benefit.

Mr. Heerbrandt said the compost can be reused, and some of it is used in construction projects.

Councilor Cassutt believed the environmental benefit was as important as the economic benefit.

Mr. Heerbrandt agreed and briefly described the benefit.

Councilor Lee Garcia asked if any of the final product would have to be disposed of.

Mr. Heerbrandt said they have adequate demand for all the compost.

Councilor Lee Garcia asked if these loaders were to replace old units.

Mr. Heerbrandt agreed. Both of them recently broke down and they had to rent units to use. He didn't know the cost for the rental. He added that the loaders were used at places other than compost facility. The new loaders are expected to last 15-20 years.

VOTE: The motion was approved on a unanimous voice vote:

For: Mayor Webber, Councilor Cassutt, Councilor Chavez, Councilor L. Garcia, Councilor M. Garcia, Councilor Lindell, Councilor Rivera, Councilor Romero-Wirth, and Councilor Villarreal.

Against: None.

c. Request for Approval of Amendment No. 1 to Sub-Recipient Grant Agreement EMW-2020-SS-00127-S01, Extending the Performance Period to December 31, 2022, In the Total of $262,749.19, New Mexico Department of Homeland Security and Emergency Management. (Brian Williams, Office of the Emergency Management Director: bgwilliams@santafenm.gov, 505-469-1484)

Committee Review:

Finance Committee: 08/01/2022

Quality of Life Committee: 08/03/2022

Governing Body: 08/10/2022

d. Request for Approval of an Annual Arts Funding Grant Contract with the New Mexico Department of Cultural Affairs, New Mexico Arts Division, for the Arts and Culture Department Community Gallery in the Amount of $6,677 to Fund Public Programming. (Robert Lambert, Community Art Gallery Manager: rdlambert@santafenm.gov, 505-955-6707)

Committee Review:

Finance Committee: 08/01/2022

Quality of Life Committee: 08/03/2022

Governing Body: 08/10/2022

e. Request for Approval of Community Development Block Grant CARES Act (CDBG-CV) Agreement in the Amount of $581,333 to Support Operations, Programs, and Case Management at Santa Fe Suites; Community Solutions International, Inc DBA Vincent's Legacy LLC. (Cody Minnich, Project Manager, Office of Affordable Housing: ciminnich@santafenm.gov, 505-955-6574)

Committee Review:

Finance Committee: 08/01/2022

Quality of Life Committee: 08/03/2022 Governing Body: 08/10/ 2022

This item was pulled for discussion:

f. Request for Approval of a Professional Services Agreement in the Amount of $3,096,000 Excluding NMGRT for Accounting Services/ Year End Close and Audit Preparation for One Year with the Option to Renew up to Four Years, Pursuant to RFP 22/47/P. (JoAnn Lovato, Contracts Manager: jdlovato@santafenm.gov, 505-490-6045)

Committee Review:

Finance Committee: 08/01/2022

Quality of Life Committee: 08/03/2022

Governing Body: 08/10/2022

Ms. Bustos-Mihelcic read the caption and noted that Manager Lovato was not present. Acting Finance Director, Alexis Lotero was present for questions.

MOTION:

Councilor Michael Garcia moved, seconded by Councilor Romero-Wirth, to approve the PSA for audit services as presented.

Discussion on the Motion:

Councilor Lindell did not like the way the contract was put together at $3 million over a course of four years. The total concerned her to pay for outside accounting services. Part of the $3 million was the $30,000 for travel fees per month which made no sense to her. The Governing Body should not agree to a contract with that much in travel fees.

Councilor Michael Garcia asked Director Lotero where they are traveling from.

Director Lotero said they would travel from Albuquerque. She noted the contracted amount for travel was up to $30,000 so the City does have some control over that. It is potentially 10k per =year. It would be mainly auto and gasoline.

Manager Blair clarified that the $30,000 was not just for travel but also software, etc. This is a month-by-month contract which gives Finance a review each month. There will also be a national consultant for accountability up to $30,000 per month but not necessarily that much. Last year, the City had four consultants at a total of $2.5 million.

We are trying to hire a full-time Finance Director to build out our staff and to wean ourselves off the contract before long.

Councilor Michael Garcia said that does provide a better context. They would have lodging and food to pay for. He knew it was expensive when he had to go to DC often. He asked how much of this was due to the current vacancy rate.

Director Lotero said it was about a 40% vacancy rate for several years. Just closing the fiscal year timely is a huge accomplishment. To close a year in one month was a major task and some of that was because of the internal vacancies. She added that Director Bejarano knows what needs to be done. In this market, it is difficult to hire good candidates. She did not anticipate needing the full $3 million nor needing it in place for the full four years.

Councilor Michael Garcia asked if there was an option for requesting an amendment based on need changing.

Director Lotero agreed. That was why the contract said, "up to x amount" and over the course of the next few years on an as-needed basis. She anticipated it will decrease. She strongly encouraged the Governing Body not to take more time to delay it further.

Ms. McSherry clarified that the Governing Body could do amendments in line with the RFP, but the elements of the criteria could not be modified.

Councilor Michael Garcia asked if that meant on the total amount.

Ms. McSherry agreed.

Councilor Rivera asked if the contractor did not agree to the contract amendment to reduce the amount, whether the Governing Body would need to go back to do the RFP again.

Ms. McSherry said only if the contract was terminated would they need to go back to the RFP process again.

Councilor Romero-Wirth cautioned the Governing Body about the need to do that. It seems we have more than we need but we want our staff to be focused on the task at hand get the books in order so that there would be a better chance to have on-time audits.

She understood about the difficulty in finding Staff. These jobs are in high demand.

Director Lotero agreed it is difficult to find a person who can do it.

Councilor Romero-Wirth observed it is so helpful to be able to work on the FY22 audit while we are working on the FY21 audit simultaneously.

Councilor Rivera agreed with the imminent need to get books in order, but under normal circumstances, he would not vote to approve the contract. It is very high and appears to be top loaded. But getting back on track with our audits is so important. Right now, some departments are waiting on the audit so they can apply for grants. He trusted the Staff would make best use of the money.

Councilor Villarreal said six proposals were submitted. We know the criteria they must meet. She asked if Director Lotero could share the criteria that was followed to evaluate proposals.

Director Lotero said the criteria included the hourly rate, the staffing levels, experience, references, and similar things. The RFP committee has a manager who oversees the process.

Councilor Villarreal said it is a big contract, and you will be scrutinizing very closely. And I feel better about the opportunity to adjust it if we need. When the city starts filling vacancies, we can reduce the contract. She hoped that would work. The sooner we get the contract place the better off we all are.

Councilor Lee Garcia heard from Ms. McSherry about a 30-day retraction. He asked if there were any caveats and penalties.

Ms. McSherry said the City would have to pay for any work completed and page 4 of the contract details it. There was no penalty.

Councilor Lee Garcia was not comfortable with the price tag either, but he appreciated the work on this.

Ms. McSherry recommended making the motion contingent on the BAR that will be necessary on this contract.

MOTION: Councilor Romero-Wirth moved, seconded by Councilor Cassutt, to amend the main motion to add "to make it contingent on a budget adjustment in the amount necessary" for this contract being approved.

Discussion on the Amendment:

Councilor Michael Garcia supported the amendment.

VOTE: The amendment to the main motion was approved on the following roll vote:

For: Mayor Webber, Councilor Cassutt, Councilor Chavez, Councilor L. Garcia, Councilor M. Garcia, Councilor Lindell, Councilor Rivera, Councilor Romero-Wirth, and Councilor Villarreal.

Against: None.

VOTE: The motion as amended was approved on the following roll call vote:

For: Mayor Webber, Councilor Cassutt, Councilor Chavez, Councilor L. Garcia, Councilor M. Garcia, Councilor Rivera, Councilor Romero Wirth, and Councilor Villarreal.

Against: Councilor Lindell.

This item was pulled for discussion by Councilor Rivera and Councilor Cassutt

g. CONSIDERATION OF RESOLUTION NO. 2022-39. (Councilor Rivera)

A Resolution Adopting the 2024-2028 Infrastructure Capital Improvements Plan (“ICIP"). (Regina Wheeler, Public Works Department Director: rawheeler@santafenm.gov, 505-955-6622)

Committee Review:

Governing Body (Introduced): 07/27/2022

Finance Committee: 08/01/2022

Public Works and Utilities Committee: 08/08/2022

Governing Body: 08/10/2022

Ms. Bustos-Mihelcic read the caption for this item and noted Director Wheeler was available for questions.

MOTION:

Councilor Rivera moved, seconded by Councilor Romero Wirth, to approve the ICIP Resolution as presented.

Discussion on the Motion:

Councilor Rivera thanked Director Wheeler and Director Ochoa who came up with ideas on other funding sources that would support the ICIP amendment. One idea was to replace MRC with libraries. Staff is engaged in all these projects and the Governing Body as well.

The amendment he proposed was cosponsored by Councilor Cassutt and Councilor Michael Garcia, and in the packet. He read his amendment which was to rank Project ID #40054, MRC Soccer Valley Expansion, MRC as #05 and to rank Project ID # 36143, Permanent and Transitional Housing and Homelessness, #06, and to rank Project ID #39891 La Acequia Trail Extension La Cieneguilla as #063.

MOTION:

Councilor Rivera moved, seconded by Councilor Romero Wirth, to approve the amendment as presented.

Discussion on the Amendment

Councilor Cassutt thanked Councilor Rivera for his work on the amendment. As to why, we have an anonymous donor to match the $3 million for Soccer Valley in a time limited offer. So, it will complete the plan which has been around for a decade. There seems to be other viable funding for the housing project, which was why that was moved down on the list.

Director Ochoa thanked Councilor Cassutt and spoke to it and her thanks for Councilor Rivera for his work. The work on homelessness is very collaborative with foundations and the County. We have a coordinator for it. The group is working very hard on conversion of hotels and other options. The State also recognizes the need with a $10 million allocation for the entire State. She spoke earlier with Ms. McSherry about using some of the opioid settlement for it too.

Ms. Tucker spoke to the new central library for the community. It is the one free space for culture for the City to plan a modern public library for this City.

Councilor Cassutt spoke about the MRC and importance of building Soccer Valley which provides a prevention resource and recreation for adults and social cohesion to make sure people can stay healthy and avoid falling into addicting patterns. This project will provide more of the resources.

Director Ochoa wholeheartedly agreed about how important that sport is - especially for our immigrant community but it is also an investment she wholeheartedly supported.

Councilor Villarreal thanked Councilor Cassutt for the reasoning behind this project. She was curious about the amount. Is it to request $3 million to match the donation.

Director Wheeler explained that we are seeking other funding but didn't say anything was received. $7.5 million is requested to reach for other funding.

Councilor Villarreal asked if the library project was $22 million and if Director Wheeler could say more about how the perspective changed on and what is best to request at the Legislation that is reasonable.

Director Wheeler said it is like the Teen Center match to go full speed on design and next year the construction and the third year for requesting the equipment. This could be done the same way. The same thing happened with the airport strategy. As the Governing Body continues consistently with the top five, those things can be achieved.

She identified other sources of funding that are possible. Ms. Tucker is adept at that for libraries.

Councilor Michael Garcia thanked the people that put forth the proposal to finish up the soccer master plan. There is also an economic impact that can be achieved as a world-class soccer city with tournaments from all over the world. He hoped the Legislature supports it.

Mayor Webber clarified while celebrating sports for young people, the City has not de-escalated SWAN Park. Phase 2 is coming online with offerings to the southside people. It is an optimistic trajectory here as we grow as a community. With all the young people living there, we want to make opportunities there nearby for outdoor recreation and staying positively engaged.

Councilor Chavez thanked colleagues for the work and exciting to see the community center in the top five. Much of drug abuse is due to lack of resources for the young people and will have positive impact in the future. She has advocated for the young people wo have passion for this sport. This is a move in the right direction.

VOTE: The amendment was approved on the following roll call vote:

For: Mayor Webber, Councilor Cassutt, Councilor Chavez, Councilor L. Garcia, Councilor M. Garcia, Councilor Lindell, Councilor Rivera, Councilor Romero-Wirth, and Councilor Villarreal.

Against: None.

VOTE: The main motion as amended was approved on the following roll call vote:

For: Mayor Webber, Councilor Cassutt, Councilor Chavez, Councilor L. Garcia, Councilor M. Garcia, Councilor Lindell, Councilor Rivera, Councilor Romero-Wirth, and Councilor Villarreal.

Against: None.

h. CONSIDERATION OF RESOLUTION NO. 2022-40. (Councilor Cassutt, Councilwoman Villarreal and Councilor Lindell)

A Resolution Supporting the Neighbor-to-Neighbor Fund Drive 2022. (Jesse Guillen, Legislation and Policy Innovation Manager: jbguillen@santafenm.gov, 505-955-6518)

Committee Review:

Governing Body (Introduced): 07/27/2022

Quality of Life Committee: 08/03/2022

Governing Body: 08/10/2022

This item was pulled for discussion by Councilor Rivera.

i. (Postponed) CONSIDERATION OF RESOLUTION NO. 2022-41. (Councilor M. Garcia, Councilor Rivera, Mayor Webber, Councilor Romero-Wirth, Councilor Chavez, Councilwoman Villarreal, Councilor Cassutt, Councilor L. Garcia, and Councilor Lindell) A Resolution Updating the Terms of Approval Included in Resolution Nos. 2020-24 and 2022-9 to Change the permitted Location of Banners Commemorating “Hometown Heroes" From the Cerrillos Road Corridor to the Railyard, Guadalupe Street, and the Greater Downtown Area. (John Blair, City Manager: jwblair@santafenm.gov)

Committee Review:

Governing Body (Introduced): 07/13/2022

Quality of Life Committee: 07/20/2022

Public Works and Utilities Committee: 07/25/2022

Governing Body: 07/27/2022 (Postponed) Governing Body: 08/10/2022

Ms. Bustos-Mihelcic read the caption for this Resolution.

Councilor Michael Garcia explained the resolution was postponed because it was limiting the location to the new location and removed the former location. He wanted to leave all locations open.

Ms. McSherry said an amendment to this would work and just make sure the caption is worded similarly to what was done with Zozobra. When a caption is changed, the City has to put it in the newspaper.

Councilor Michael Garcia wanted the Cerrillos Road location to remain valid.

Ms. McSherry agreed that would be within the spirit of what he wanted to do.

Mayor Webber urged him to create the amendment to have it ready to move.

Mayor Webber asked how we interpret this resolution. He asked if what Councilor Michael Garcia is asking was not to exclude Cerrillos. Mayor Webber felt the resolution does not exclude Cerrillos Road. He asked Ms. McSherry to guide this. He was not looking for a vote tonight but an opportunity to have correct at the right time to vote on it.

Ms. McSherry agreed. That was her recommendation too.

Mayor Webber offered to call a special meeting or have it at the next regular meeting.

Councilor Michael Garcia thanked him. That was helpful.

MOTION: Councilor Michael Garcia moved, seconded by Councilor Cassutt, to postpone this item.

VOTE: The motion was approved on a unanimous voice vote:

For: Mayor Webber, Councilor Cassutt, Councilor Chavez, Councilor L. Garcia, Councilor M. Garcia, Councilor Lindell, Councilor Rivera,

Councilor Romero-Wirth, and Councilor Villarreal.

Against: None.

10. ACTION ITEMS: DISCUSSION AGENDA

a. Request for Approval of a Cooperative Project Agreement in the Total Amount of $10,117,243 for Constructing Road Improvements on Guadalupe St.; New Mexico Department of Transportation. (Romelia Glorioso-Moss, Projects Administrator: rsglorioso-moss@santafenm.gov, 505-955-6623)

1. Request for the Approval of a Budget Amendment Resolution (BAR) in the Total Amount of $10,117,243 for Constructing Road Improvements on Guadalupe St. Under Org/Obj 3309980/572970.

Committee Review:

Public Works and Utilities Committee: 08/08/2022

Governing Body: 08/10/2022

Ms. Bustos-Mihelcic read the caption for this item

MOTION: Councilor Villarreal moved, seconded by Councilor Cassutt, to approve the Cooperative Project Agreement and the BAR as presented.

Discussion on the Motion:

Ms. Glorioso-Moss presented the request and noted it is the largest road improvement funding ever for the City. The construction would begin in October including two travel lanes, raise the median in the center and create 5-foot bike lanes on both sides of the street and 6-foot sidewalks and driveway improvements. This project will make it safer for pedestrians, bikers, elderly, and children. The speed is to be a 20-mph limit. The construction span is one year, and the Governing Body could amend it for longer time, if needed.

Councilor Villarreal congratulated Ms. Glorioso-Moss for this stage of the project despite all the hindrances.

VOTE: The motion was approved on a unanimous voice vote:

For: Mayor Webber, Councilor Cassutt, Councilor Chavez, Councilor L. Garcia, Councilor M. Garcia, Councilor Lindell, Councilor Rivera, Councilor Romero-Wirth, and Councilor Villarreal.

Against: None.

11. MATTERS FROM THE CITY MANAGER

Manager Blair reported making progress on the RFP to hire a new lobbyist and hoped for an offer this week or next.

He announced the newspaper reported the new RECC Director Roberto Lujan was hired and worked as interim director before.

He acknowledged some staff who are celebrating anniversaries and identified those with anniversaries of 5 years, 10 years, 15 years, and 20 years. He added that Bernadette Cortez, with Fire Administration just hit 28 years with the City, and Randy Lopez, with Parks, Trails, & Watershed just hit 32 years with the City of Santa Fe, and Mark Vigil, who works with the Parks Department, is at 33 years with the City. He thanked them all for their service and all present applauded.

12. MATTERS FROM THE CITY ATTORNEY

Ms. McSherry updated the office on operations. In July alone, they received 671 requests for public records. By August 8, only 150 of those were still open. A vast number were for police records. All three of the team are now able to access police records after background checks and fingerprinting.

The City Attorney Office is doing collaboration with other jurisdictions for best practices. She was happy to have the extra resources.

She mentioned the best way to review confidential proposals for procurement when the Governing Body is interested. Councilors can always reach out to the procurement team or request an executive session at any time to discuss them, even without it being on the agenda, such as confidential proposals for competitive procurement. She explained she could not take questions now, but she was happy to have a talk with anyone who has questions. She added that proposal and scoring are confidential until it is awarded.

13. MATTERS FROM THE CITY CLERK

Ms. Bustos-Mihelcic said the City is still moving toward the date change on collection of refuse.

The last movie of the summer season is this coming Friday night and is teen night there. There will also be a popup bike cruise that night.

The Bicentennial has extended hours through September 11.

She hired Christina Montoya as Records Management Technician. So far, she has reviewed 5,000 boxes and reviewing the allowable destruction date. They are moving into technology of tracking software and scanning documents. It is a huge project

Manager Blair said he forgot one update. Senior Staff met about locked doors at City Hall. The Lincoln Street door is open until 5:00 p.m. and starting now, the Lincoln doors will be the only doors open. He is preparing signs to direct people to the Lincoln doors for evening meetings. He will make sure it gets done.

14. COMMUNICATIONS FROM THE GOVERNING BODY

Councilor Chavez said she went with Maria Tucker to Senior Services and was blown away with the work being done there. Seniors make up a lot of our population and the staff there are working hard. Over last year, they provided 7,204 rides, registration, and outreach of 2,282 citizens now enrolled with Senior Services, 1,841 nutritious hot meals were served, 171,710 meals delivered by Meals on Wheels, 41,729 grab and go meals, 10,000 volunteers for tutoring and mentoring, 20,000 hours of assistance and friendship provided. 30,000 hours provided by RTC volunteers. It is a very large operation and a beautiful team effort.

Councilor Lee Garcia announced events this weekend. One on Saturday, August 13 from 1-6 pm on Jaguar Drive and Paseo del Sol sponsored by Southwest Santa Fe Advocates, inviting the community to come out to talk about community things. He gave a shout out to the planning team and spoke in Spanish about the event.

He also invited everyone to the Southside Fair hosted by the Chamber of Commerce on August 18 at the Fraternal Order of Police from 4-7 p.m.

He also gave a shout out to the sponsor, State Farm, as well.

Councilor Cassutt also highlighted the August 18 event and mentioned its sponsors. There would also be helpful resources for small businesses offered there.

She highlighted the $900,000 of ARPA funds for job development for childcare providers. An accelerated degree program is offered at SFCC.

She wished Happy Birthdays to her son's father on August 13 and her little son who is turning 4 on August 24.

Councilor Romero-Wirth said there were three vacancies on the Water Conservation Committee, and they will be accepting candidates to help with looking at water conservation projects. Christine Chavez is the department head. She urged residents to reach out to her or Ms. Chavez if interested.

She gave a shout out to her husband on our 32nd anniversary tomorrow.

Councilor Lindell said she was at Ft Marcy Park this past weekend to help with Zozobra things. She noticed the pickleball courts were mobbed. There was a

truck there. It was a tournament supporting Habitat for Humanity and raised $5,000. She was thinking about the pickleball club.

Councilor Villarreal gave a shout out to the library team and the 15th anniversary of the Southside Library celebration. She thanked Maria Tucker for her community-oriented vision as Library Director and the innovative team helping her. They had many creative ideas for programming at the Southside Library.

Councilor Michael Garcia recognized school will soon be back in session. His oldest daughter is a sophomore in high school and their year already started. He urged drivers to keep an eye out or little ones trying to get to school.

Councilor Rivera invited everyone to the Southside Library Saturday for Community Day. He wished all young people a great start to school on August 17.

To Ms. McSherry he mentioned that about contracts. There was confusion on Monday night about what staff can put into Prime Gov and whether that is open to the public.

To Manager Blair about the Lincoln entrance, he recalled a couple meetings before, a person walked through the entrance from outside of Chambers. That needs to be given attention for safety. He thanked Manager Blair for recognizing staff anniversaries. He mentioned the Employee Benefit Committee who once handled those recognitions at the Governing Body meetings. They might have some ideas on how to make it work.

Mayor Webber observed our City is full of activities and events going on.

He went today to a LEDA grant award to Parting Stone start up that is now three years old and will have 100 employees dealing with death and remains and using technology for commemorative stone for connecting. Their success is outstanding. So many startups are succeeding in our City.

He announced a group to develop health care in skilled workers and an award of $6.4 million award to them. There will be an event to celebrate it soon. This is one among 32 national award winders out of 509 national applications in the nation.

Our Tourism Newsletter continues to demonstrate how Santa Fe stacks up in world economic growth.

Santa Fe was voted the third best city in the United States on World Best City lists. People want to come here because they are treated well, are safe, and have a lot to do. Tourism makes the experiences available. There is a shuttle to

the Balloon Festival. Music Week is August 27 through September 3. That doesn't count all our city events.

He applauded the great work being done in hiring. HR did another rapid hire event at GCCC. Twenty offer letters went out to the Public Utilities Department to staff up people in all parts of that department.

He attended the swearing in of four new lateral hires last week and this week, seven more lateral hires were given offers to join SFPD. That is making significant strides with the offers going out and people accepting. We see people want to work at SFPD right now. He gave a shout out to Chief Joye and Director Ochoa.

Councilor Rivera also gave a shout out to Melissa McDonald for the concert at SWAN Park this past weekend that had great attendance. One critic of the ball in field talked with him and he called Director McDonald, and it was taken care of by that evening.

15. INTRODUCTION OF LEGISLATION

a. CONSIDERATION OF RESOLUTION NO. 2022- . (Councilor Cassutt, Councilwoman Villarreal, Councilor M. Garcia, Councilor Chavez)

A Resolution Advancing Complete Streets as a Proven Countermeasure to Provide Safer and More Equitable Transportation Improvements in the Santa Fe Metropolitan Planning Area While Reducing the Impacts of Climate Change. (Erick Aune, Transportation Planner: ejaune@santafenm.gov, 505-955-6664)

Committee Review:

Introduced: 08/10/22

Quality of Life Committee: 08/17/22

Public Works and Utilities Committee: 08/29/22

Governing Body: 08/31/22

Ms. Bustos-Mihelcic read the caption.

Councilor Cassutt explained this resolution recommits the dedication of the City to Complete Streets - Multi-modal traffic plan, and Chapter 14 to incorporate Complete Streets into the legislation and how we would like transit options for cars, biking, and public transit. It would create a scenario for economic or environmental reasons to use alternate forms of transportation.

Councilor Villarreal added that it was passed at the MPO Policy Board. This concept has been around a long time to improve connectivity and mobile opportunity and planning for safety and wellbeing and equity and sustainability goals.

Councilor Michael Garcia echoed those comments. This got BTAC support, and he gave MPO Staff Erick Aune a shout out

Councilor Chavez said Complete Streets also helps with safety for seniors in our community.

16. PETITIONS FROM THE FLOOR

Ms. Bustos-Mihelcic opened the floor for petitions.

Stefanie Beninato gave her petition on the budget discussion. She said it is the same discussion going on for four years. No other City fails to meet the deadlines as much as Santa Fe does.

She wondered how the last CHART events played into their role in the contract. She applauded Ms. Tucker's efforts at Senior Services. She complained about Ft. Marcy pool limited hours. She texted Melissa McDonald about the absence of No Smoking signs on the Plaza.

She said since she was a Tour Guide, she gets a lot of complaints about vehicle noise downtown. Some drivers rey their engines to make more noise which is deafening.

Her last issue was about the City Historian who was retiring. The position needs a person with a degree in history and not someone just out of school and new to Santa Fe. She also complained about the HDRB procedures.

There were no other petitions.

17. PUBLIC COMMENT ON BILLS (FIRST PUBLIC COMMENT, NO ACTION)

There were no public comments on Bills.

18. FINAL ACTION ON LEGISLATION (PUBLIC HEARING)

There was no legislation for final action.

19. PUBLIC HEARINGS

POSTPONED TO THE SEPTEMBER 28, 2022 REGULAR GOVERNING BODY MEETING.

Case #2021-4377. Caja del Oro Subdivision General Plan Amendment.

James Siebert, of James W. Siebert and Associates, Inc., Agent, for the Pulte Group of New Mexico, Applicant, Requests Approval of a General Plan Future Land Use Map Amendment to Change the Future Land Use Classification from Very Low Density Residential (1 to 3 Dwelling Units Per Acre) to Medium Density Residential (7 to 12 Dwelling Units Per Acre) and Community Commercial to Medium Density Residential (7 to 12 Dwelling Units Per Acre). The Property is Approximately 16.21 Acres of Land on Eight Individual Lots (to be Consolidated). The Properties are Located at 1905, 1950, 0, 0 and 1941 Caja del Oro Grant Road and 4, 5 & 7 Hernandez Road. (Heather Lamboy, Assistant Director, Land Use Department, hllamboy@santafenm.gov, 505-955-6598)

1. CONSIDERATION OF RESOLUTION NO. 2022

An Ordinance Amending the General Plan of the City of Santa Fe and Changing the Future Land Use Classification from Low Density Residential (1 to 3 Dwelling Units per Acre) to Medium Density Residential (7 to 12 Dwelling Units per Acre) with Respect to Approximately 16.21 Acres of Land Located at 1905, 1950, 0, 0. and 1941 Caja del Oro Grant Road and 4, 5, and 7 Hernandez Road. (Case No. 2021-4377, Caja del Oro Subdivision General Plan Amendment).

2. Request for Approval of Written Findings of Fact and Conclusions of Law Regarding Case #2021-4377 in the Matter of the Property Located at 1950, 0, 0, and 1941 Caja del Oro Grant Road and 4, 5, and 7 Hernandez Road; Caja del Oro Subdivision General Plan Amendment.

POSTPONED TO THE SEPTEMBER 28, 2022 REGULAR GOVERNING BODY MEETING.

Case #2021-4378. Caja del Oro Subdivision Rezoning.

James Siebert, of James W. Siebert and Associates, Inc., Agent, for the Pulte Group of New Mexico, Applicant, Requests Rezoning Approval from R-1 (Residential- 1 Dwelling Unit Per Acre) to R-10 (Residential- 10 Dwelling Units Per Acre) and C-2 (General Commercial) to R-10 (Residential-10 Dwelling Units Per Acre). The Property is Approximately 16.21 Acres of Land on Eight Individual Lots (to be Consolidated). The Properties are Located at 1905, 1950, 0, 0 and 1941 Caja del Oro Grant Road and 4, 5 & 7 Hernandez Road. (Heather Lamboy, Assistant Director, Land Use Department, hllamboy@santafenm.gov, 505-955 6598)

1. CONSIDERATION OF BILL NO. 2022-__ ADOPTION OF ORDINANCE 2022

An Ordinance Amending the Official Zoning Map of the City of Santa Fe and Changing the Zoning Classification from R-1 (Residential 1 Unit per Acre) to R-10 (Residential 10 Dwelling Units per Acre) with Respect to Approximately 16.21 Acres of Land Located at 1905, 1950, 0, 0, and 1941 Caja del Oro Grant Road and 4, 5, and 7 Hernandez Road. (Case No. 2021-4378, Caja del Oro Subdivision Rezoning)

2. Request for Approval of Written Findings of Fact and Conclusions of Law Regarding Case #2021-4378 in the Matter of the Property Located at 1950, 0, 0, and 1941 Caja del Oro Grant Road and 4, 5, and 7 Hernandez Road; Caja del Oro Subdivision Zoning Map Amendment.

POSTPONED TO THE SEPTEMBER 28, 2022 REGULAR GOVERNING BODY MEETING.

Case #2021-3814. Villas de Las Soleras Unit 3 General Plan Amendment.

James W. Siebert and Associates, Inc., Agent, for Ross's Peak Holding, Ltd., Co., Owner, requests approval of a General Plan Amendment to amend the existing General Plan Future Land Use classification for approximately 6.8 acres from Low Density Residential (3 to 7 dwelling units per acre) to Medium Density Residential (7 to 12 dwelling units per acre) at 4601 Rail Runner Road. The property is zoned R-6 (Residential six dwelling unit per acre) and is within the Las Soleras Master Plan area. (Heather Lamboy, Assistant Director, Land Use Department, hllamboy@santafenm.gov, 505-955-6598)

1. CONSIDERATION OF RESOLUTION NO. 2022 An Ordinance Amending the General Plan of the City of Santa Fe and Changing the Future Land Use Classification from Low Density Residential (1 to 3 Dwelling Units per Acre) to Medium Density Residential (7 to 12 Dwelling Units per Acre) with Respect to Approximately 6.8 Acres of Land Located at 4601 Rail Runner Road. (Case No. 2021-3814, Villas de Las Soleras Unit 3 General Plan Amendment).

2. Request for Approval of Written Findings of Fact and Conclusions of Law Regarding Case #2021-3814 in the Matter of the Property Located at 4601 Rail Runner Road General Plan Amendment.

d. POSTPONED TO THE SEPTEMBER 28, 2022 REGULAR GOVERNING BODY MEETING

Case #2021-3815. Villas de Las Soleras Unit 3 Rezoning.

James W. Siebert and Associates. Inc.. Agent, for Ross's Peak Holding. Ltd., Co., Owner, Requests a Rezoning from R-6 (Residential- Six Dwelling Unit Per Acre) to R-10 (Residential 10 Dwelling Unit Per Acre) for a Property Located at 4601 Rail Runner Road. The 6.8-Acre Property is Zoned R-6 (Residential Six Dwelling Units Per Acre) and is within the Las Soleras Master Plan Area. (Heather Lamboy, Assistant Director, Land Use Department, hllamboy@santafenm.gov, 505-955-6598)

1. CONSIDERATION OF BILL NO. 2022-. ADOPTION OF ORDINANCE 2022

An Ordinance Amending the Official Zoning Map of the City of Santa Fe and Changing the Zoning Classification from R-6 (Residential 6 Units per Acre) to R-10 (Residential 10 Dwelling Units per Acre) with Respect to Approximately 6.8 Acres of Land Located at 4601 Rail Runner Road. (Case No. 2021-3815, Villas de Las Soleras Unit 3 Rezoning)

2. Request for Approval of Written Findings of Fact and Conclusions of Law Regarding Case #2021-3815 in the Matter of the Property Located at 4601 Rail Runner Road: Villas de Las Soleras Unit 3 Amendment.

20. APPOINTMENTS

a. Historic Districts Review Board

• Madeleine Aguilar Medrano - Appointment - Term Ending 01/2023

• Jennifer Berkley – Appointment – Term Ending 01/2023

• John Bienvenu – Reappointment - Term Ending 01/2024

• Jennifer A. Biedscheid – Reappointment – Term Ending 01/2024

• Anthony Guida - Reappointment - Term Ending 01/2023

• Cecilia Rios - Reappointment – Term Ending 01/2023

• Flynn Larson – Reappointment – Term Ending 01/2024

Ms. Bustos-Mihelcic read the nominees for HDRB.

MOTION: Councilor Lindell moved, seconded by Councilor Romero Wirth, to approve the nominees to the Historic Districts Review Board as presented.

VOTE: The motion was approved on a unanimous voice vote:

For: Mayor Webber, Councilor Cassutt, Councilor Chavez, Councilor L. Garcia, Councilor M. Garcia, Councilor Lindell, Councilor Rivera, Councilor Romero-Wirth, and Councilor Villarreal.

Against: None.

b. Santa Fe River Commission

• Patrick Smyth – Appointment – Term Ending 02/2025

• Daniel Spivak - Appointment - Term Ending 02/2025

• Andrew Erdmann - Appointment - Term Ending 02/2025

• Michael L. Gonzales – Appointment – Term Ending 02/2025

• Jacob Lyon - Appointment - Term Ending 02/2025

• Heidi Klingel - Reappointment - Term Ending 02/2025

• Rachel Kullman - Reappointment - Term Ending 02/2025

• Santa Fe County Commissioner Anna Hansen – Reappointment – Term Ending 02/2025

Ms. Bustos-Mihelcic read the nominees for Santa Fe River Commission.

MOTION: Councilor Lindell moved, seconded by Councilor Villarreal, to approve the nominees to the Santa Fe River Commission as presented.