City of Santa Fe Finance Committee met Aug. 1.
Here are the minutes provided by the committee:
1. CALL TO ORDER
Meeting started at 5:00 p.m.
2. ROLL CALL
Members Present:
Councilor Renee Villarreal
Councilor Carol Romero-Wirth
Councilor Signe Lindell
Councilor Jamie Cassutt
Member Chris Rivera
Members Excused:
None
Others Attending:
Fran Dunaway, Chief Procurement Officer
Carolynn Roibal, Administrative Manager
Ricky Bejarano, Attendee
Andy Hopkins, Attendee
3. APPROVAL OF AGENDA
MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the agenda as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the consent agenda as amended. Items a ,e, f, g pulled for discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
5. APPROVAL OF MINUTES
a. Finance Committee – July 18, 2022
MOTION: Member Rivera moved, seconded by Councilor Villarreal, to approve the as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
6. ACTION ITEMS: CONSENT
a. Request for the Approval of Amendment 1 to Sub-Recipient Grant Agreement EMW-2020-SS-00127-S01, Extending the Performance Period to December 31, 2022, In the Total of $262,749.19, New Mexico Department of Homeland Security and Emergency Management; (Brian Williams, Office of the Emergency Management Director: bgwilliams@santafenm.gov, (505) 469-1484).
Committee Review:
Finance Committee: 08/01/2022
Quality of Life Committee: 08/03/2022
Governing Body: 08/10/2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the contract amendment as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt
Against: None
Abstain: Member Rivera
b. Request for Approval of Award of ITB 22/44/B to Purchase Two (2) Wheel Loaders from Power Screening LLC, in The Total Amount of $663,000.00 for the City of Santa Fe's Wastewater Management Division.(Paul Heerbrandt, P.E WWMD Engineer Supervisor, pfheerbrandt@santafenm.gov)
1) Request Approval of a BAR in The Amount of $663,000 from the WWMD Cash Balance.
Committee Review:
Public Works and Utilities Committee: 07/25/2022
Finance Committee: 08/01/2022
Governing Body: 08/10/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the budget adjustment resolution (BAR) as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
c. Request for the Approval of Annual Arts Funding Grant Contract for the Arts and Culture Department Community Gallery in the Amount of $6,677 to Fund Public Programming at 201 W. Marcy Street from New Mexico Arts (State of New Mexico); (Robert Lambert, rdlambert@santafenm.gov, 505.955.6707)
Committee Review:
Finance Committee: 8/1/2022
Quality of Life Committee: 8/3/2022
Governing Body: 8/10/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the grant as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
d. Request for Approval of Community Development Block Grant CARES Act (CDBG-CV) Agreement in the Amount of $581,333 to Support Operations, Programs, and Case Management at Santa Fe Suites; Community Solutions International, Inc DBA Vincent’s Legacy LLC; (Cody Minnich, Project Manager, Office of Affordable Housing: cjminnich@santafenm.gov, 505.955.6574)
Committee Review:
Finance Committee: 8/1/2022
Quality of Life Committee: 8/3/2022
Governing Body: 8/10/ 2022
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
e. Request for Approval of a Professional Services Agreement in the Amount of $3,096,000 Excluding NMGRT for Accounting Services/ Year-End Close and Audit Preparation for One Year with the Option to Renew up to Four Years, Pursuant to RFP 22/47/P; (JoAnn Lovato, Contracts Manager, jdlovato@santafenm.gov, 505.490.6045).
Committee Review:
Finance Committee: 8/1/2022
Quality of Life Committee: 8/3/2022
Governing Body: 8/10/2022
MOTION: Councilor Villarreal moved, seconded by Member Rivera, to approve the contract as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Member Rivera
Against: Councilor Lindell
Abstain: None
f. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Romero Wirth and Councilor Cassutt)
A Resolution Adopting New Procedural Rules for City Council Standing Committees. (Jesse Guillen, Legislation and Policy Innovation Manager: jbguillen@santafenm.gov, 955-6518)
Committee Review:
Governing Body (Introduced): 07/13/2022
Quality of Life Committee: 07/20/2022
Public Works and Utilities Committee: 07/25/2022
Finance Committee: 08/1/2022
Finance Committee: 08/15/22
Governing Body: 08/31/2022
MOTION: Councilor Cassutt moved, seconded by Member Rivera, to postpone the resolution until next Finance Committee.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
An amendment to be presented in packet at next Finance Committee Meeting.
g. CONSIDERATION OF RESOLUTION NO. 2022-__. (Councilor Rivera) A Resolution Adopting the 2024-2028 Infrastructure Capital Improvements Plan (“ICIP”). (Regina Wheeler, Public Works Department Director: rawheeler@santafenm.gov, 505-955-6622)
Committee Review:
Governing Body (Introduced): 07/27/2022
Finance Committee: 08/01/2022
Public Works and Utilities Committee: 08/08/2022
Governing Body: 08/10/2022
MOTION: Member Rivera moved, seconded by Councilor Lindell, to approve the resolution as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Cassutt, Member Rivera
Against: Councilor Lindell
Abstain: None
7. PRESENTATION
a. FY21 Audit Update; (Ricky Bejarano, Interim Assistant Finance Director, 505.629.6988,rabjejaraon@santafenm.gov) Interim Assistant Finance Director presented an update on the FY 21 Audit.
8. MATTERS FROM STAFF
9. MATTERS FROM THE COMMITTEE 10. MATTERS FROM THE CHAIR
11. NEXT MEETING: August 15 2022 12. ADJOURN
Meeting adjourned 6:45 pm.
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