City of Santa Fe Finance Committee met July 5

City of Santa Fe Finance Committee met July 5.

Here are the minutes provided by the committee:

1. CALL TO ORDER

Meeting started at 5:03pm.

2. ROLL CALL

Members Present:

Councilor Carol Romero-Wirth

Councilor Signe Lindell

Councilor Jamie Cassutt

Member Chris Rivera

Members Excused:

Councilor Renee Villarreal

Others Attending:

Carolynn Roibal, Administrative Manager

Alexis Lotero, Attendee

Councilor Villarreal excused.

3. APPROVAL OF AGENDA

MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the agenda as amended. Councilor Romero-Wirth removed item a from the agenda as it is not ready at this time and to be rescheduled.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

Councilor Villarreal is excused from the meeting.

4. APPROVAL OF CONSENT AGENDA

MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the consent agenda as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

5. APPROVAL OF MINUTES

a. Finance Committee Meeting – June 20, 2022

MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the minutes as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

6. ACTION ITEMS: CONSENT

a. CONSIDERATION OF BILL NO. 2022-__. (Mayor Webber, Councilor Lindell)

An Ordinance Amending Section 23-5.2 SFCC 1987 to Specify that Major Commercial Events are Not Entitled to Use City Property that is Otherwise Leased by the City. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov, 629-2206)

Committee Review:

Governing Body (Introduced): 05/25/2022

Governing Body (Public Comment): 06/08/2022

Public Works and Utilities Committee: 06/27/2022

Finance Committee: 07/05/22

Quality of Life Committee: 07/06/2022

Governing Body (Public Hearing): 07/27/2022

Item a was removed from the consent agenda by Councilor Romero-Wirth until such time that it is ready.

MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to postpone the bill until later date.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

b. Request for Approval of Sole Source Procurement for Services Contract with James, Cooke and Hobson, Inc. (JCH) for a Total Amount of $798,602.00. (Mike Dozier, Wastewater Management Division Director, mldozier@santafenm.gov)

1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $798,602.

Committee Review:

Public Works and Utilities Committee: 06/27/2022

Finance Committee: 07/05/2022

Governing Body: 07/13/2022

MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the contract as presented.

VOTE: The motion was on the following Roll Call vote:

For: Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

c. Request for Approval of a Professional Services Agreement (PSA) with Aecom Technical Services, Inc. to Provide On-Call Engineering Services for Capital Improvements In The Total Amount of $542,188.00 Inclusive of NMGRT. (John Del Mar, Engineering Supervisor, jpdelmar@santafenm.gov, 505-955-4231)

1. Request for Approval of a Budget Adjustment Resolution (BAR) In The Total Amount of $542,188.00

Committee Review:

Public Works and Utilities Committee: 06/27/2022

Finance Committee: 07/05/2022

Governing Body: 07/13/2022

MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the contract as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

d. Request for Approval of Three-Year Memorandum of Understanding (MOU) between the City of Santa Fe and Santa Fe County. (Noel Correia, Parking Division Director, 505-955-6611, npcorreia@santafenm.gov)

Committee Review:

Finance Committee: 07/05/2022

Public Works & Utilities Committee: 07/11/2022

Governing Body: 07/13/2022

MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the memorandum of understanding (MOU) as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

e. Request for Approval of Amendment #1 to Service Contract 20-0366 Increasing Compensation in the Amount of $250,000.00 to a Total Amount of $850,000.00 plus NMGRT for On-Call Vegetation Management Services with Steamer, Inc., dba Proscapes Landscape Management. (Scott A. Overlie, Parks Division Project Administrator, saoverlie@santafenm.gov, 505-955-2114)

Committee Review:

Finance Committee: 7/5/2022

Public Works & Utilities Committee: 7/11/2022

Governing Body: 7/13/2022

MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

f. Request for Approval of Contract Amendment No. 1 Extending Term by One Year for Service Agreement with First Mesa Construction, Inc. to Replace Ft Marcy Roof and Skylights; (Josh Bohlman, jbohlman@santafenm.gov, (505) 955-5932)

Committee Schedule:

Finance Committee: 7/5/2022

Public Works and Utilities Committee: 7/11/2022

Governing Body: 7/13/2022

MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the contract amendment as presented.

VOTE: The motion was approved on the following Roll Call vote:

For: Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera

Against: None

Abstain: None

7. PRESENTATION

a. FY21 Audit Status Update; (Ricky Bejarano, Interim Assistant Finance Director)

Interim Assistant Finance Direcotr, Ricky Bejarano presented an update on the FY21 audit status.