City of Santa Fe Finance Committee met Feb. 14.
Here are the minutes provided by the committee:
1. CALL TO ORDER
Meeting started at 5:01 pm.
2. ROLL CALL
Members Present:
Councilor Renee Villarreal
Councilor Carol Romero-Wirth
Councilor Signe Lindell
Councilor Jamie Cassutt
Member Chris Rivera
Members Excused:
None
Others Attending:
Bradley Fluetsch, Cash and Investment Manager
Mary McCoy, Finance Department Director
Carolynn Roibal, Administrative Manager
3. APPROVAL OF AGENDA
MOTION: Councilor Cassutt moved, seconded by Councilor Lindell, to approve the Agenda as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
4. APPROVAL OF CONSENT AGENDA
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the consent agenda as amended. Items 8a and 8d pulled for discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
5. APPROVAL OF MINUTES
a. Finance Committee – January 31, 2022
MOTION: Councilor Lindell moved, seconded by Councilor Cassutt, to approve the minutes as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
6. ACTION ITEMS: CONSENT
a. CONSIDERATION OF BILL NO. 2022-__. (Mayor Webber)
An Ordinance Granting NTS Communications, LLC, DBA Vexus Fiber, a Non-Exclusive Franchise, to Operate a Telecommunications Network Within the City of Santa Fe; the Right to Use City Public Rights-of-Way to Provide Telecommunications Services Within the City; and Fixing the Terms and Conditions Thereof. (Terry Lease, Asset Development Manager: tjlease@santafenm.gov)
Committee Review:
Introduced: 12/08/21
Public Works and Utilities Committee: 01/10/2022 (Postponed)
Finance Committee: 01/31/22 (Item Pulled from Agenda)
Public Works and Utilities Committee: 02/07/2022
Economic Development Advisory Committee: 02/09/2022
Governing Body (Public Comment): 02/09/2022
Finance Committee: 02/14/2022
Governing Body (Public Hearing and Final Approval): 03/09/2022
MOTION: Councilor Villarreal moved, seconded by Councilor Lindell, to approve the bill as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
b. CONSIDERATION OF RESOLUTION NO. 2022-__. (Mayor Webber, Councilor Cassutt, and Councilor Chavez)
A Resolution Adopting Next Steps for the Reuse and Redevelopment of the Midtown Property Including Applying for Land Use Rezoning, General Plan Amendment, and a Master Plan; Adopting a Community Development Plan; Issuing Certain Requests for Proposals; Conducting Certain Studies and Assessments; and Seeking the Acquisition of Land Located Within or Adjacent to the Midtown Site. (Rich Brown, Community and Economic Development Director: rdbrown@santafenm.gov, 505-955-6625)
Committee Review:
Introduced: 01/26/2022
Quality of Life Committee: 02/02/2022
Public Works and Utilities Committee: 02/07/2022
Economic Development Advisory Committee: 02/09/2022
Finance Committee: 02/14/2022
Governing Body: 02/23/2022
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the resolution as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
c. Request for Review and Approval of the Amended and Restated Lease Agreement between the City of Santa Fe and the Boys & Girls Club, Inc. (Terry Lease, Asset Development Manager, 505-955-6344, tjlease@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 2/7/2022
Economic Development Advisory Committee: 2/9/2022
Finance Committee: 2/14/2022
Quality of Life: 2/16/2022
Governing Body: 2/23/2022
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the lease amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
d. Request for Review and Approval of the allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the attached contracts awarded in response to RFA 22/01/R for Homewise Los Canales Housing Development Affordability Project in the amount of $700,000 (Alexandra Ladd, Director, Office of Affordable Housing, agladd@santafenm.gov; 505-955-6346). Committee Review:
Finance Committee: 02/14/2022
Quality of Life Committee: 02/16/2022
Governing Body: 02/23/2022
MOTION: Member Rivera moved, seconded by Councilor Villarreal, to approve the contract as presented on discussion.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
e. Request for Review and Approval of the allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the attached contracts awarded in response to RFA 22/01/R for Community Solutions Santa Fe Suites Project in the amount of $910,000. (Alexandra Ladd, Director, Office of Affordable Housing, agladd@santafenm.gov; 505-955-6346 ). Committee Review:
Finance Committee: 02/14/2022
Quality of Life Committee: 02/16/2022
Governing Body: 02/23/2022
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
f. Request for Review and Approval of the allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the attached contracts awarded in response to RFA 22/01/R for Youth Works Housing First Rental Voucher Program in the amount of $90,000. (Alexandra Ladd, Director, Office of Affordable Housing, agladd@santafenm.gov; 505-955-6346). Committee Review:
Finance Committee: 02/14/2022
Quality of Life Committee: 02/16/2022
Governing Body: 02/23/2022
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
g. Request for Review and Approval of the allocation for the 2022 Affordable Housing Trust Fund (AHTF) and the attached contracts awarded in response to RFA 22/01/R for Santa Fe Civic Housing Authority's Paseo Del Sol Apartments Project in the amount of $500,000. (Alexandra Ladd, Director, Office of Affordable Housing, agladd@santafenm.gov , 505-955-6346). Committee Review:
Finance Committee: 02/14/2022
Quality of Life Committee: 02/16/2022
Governing Body: 02/23/2022
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the contract as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
h. Request for the Approval of CES Contract #2020-31B-C105-ALL, Medium and Heavy Duty Trucks, Truck Bodies, Accessories, Parts, and Service. In the amount of seven hundred seven thousand nine hundred fifty dollars ($707,950) for the purchase of a Heavy Rescue Apparatus Truck from 411 Equipment, LLC. (Brian Moya, Fire Chief; bjmoya@santafenm.gov; 505-955-3111 / Daniel Garcia, Fire Fleet Manager; dagarcia@santafenm.gov; (505)231-8561)
Committee Review:
Finance Committee: 02/14/2022
Public Works Committee: 02/21/2022
Governing Body: 02/23/2022
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the purchase as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
i. Request for Approval of a Budget Amendment Resolution (BAR) in the amount of $750,000 from the New Mexico Department of Finance and Administration for Severance Tax Bond Appropriation to the Electric Vehicles Project # 20-E2735, to fund the Purchase of Electric Vehicles and Charging Stations. (Neal Denton, Sustainability Officer, nhdenton@santafenm.gov, 955-2229)
Committee Review:
Public Works and Utilities Committee: 02/07/2022
Finance Committee: 02/14/2022
Governing Body: 02/23/2022
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the budget adjustment resolution (BAR) as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
j. Request for Approval of purchase for a Komptech X63 Windrow Turner for the Wastewater Management Compost Section through the Source Well Cooperative Procurement in the total amount of $631,942. (Julian Gonzales, WWMD Plant Operator, jrgonzales@santafenm.gov, 505-470-0291)
1) Request for Approval of a BAR (Budget Adjustment Resolution) in the amount of $631,942 for the Windrow Turner.
Committee Review:
Public Works and Utilities Committee: 02/07/2022
Finance Committee: 02/14/2022
Governing Body: 02/23/2022
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the purchase as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
k. Request for Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $160,478 from FY22 Public Works Admin Engineering Service budget to Capital Improvement Projects Henry Lynch Reconstruction and Bishops Lodge Road Reconstruction. (Romella Glorioso-Moss, Senior Project Administrator, rsglorioso-moss@santafenm.gov , 505-955-6623)
Committee Review:
Finance Committee: 02/14/2022
Public Works & Utilities Committee: 02/21/2022
Governing Body: 02/23/2022
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the budget adjustment resolution (BAR) as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
l. Request for Approval of a State of New Mexico Children, Youth and Families Department (CYFD) amendment No. 2 to CYFD professional services agreement no. 21-690-3200-20846 (city Contract no. 21-20846) to the scope of work to reflect an update in language and increase of sixty-four thousand seven hundred forty-nine dollars ($64,749.00), for a new contract total of four hundred ten thousand seventy-three dollars and zero cents ($410,073.00) and the addition of a Community Restorative Justice Program for Juvenile Justice Alternative to Detention Programs in the City of Santa Fe: (CYFD Alternatives to Detention Grant) (Julie Sanchez, jjsanchez@santafenm.gov, (505)955-6678).
Committee Review:
Finance Committee: 02/14/2022
Quality of Life Committee: 02/16/2022
Governing Body: 02/23/2022
MOTION: Councilor Lindell moved, seconded by Member Rivera, to approve the contract amendment as presented.
VOTE: The motion was approved on the following Roll Call vote:
For: Councilor Villarreal, Councilor Romero-Wirth, Councilor Lindell, Councilor Cassutt, Member Rivera
Against: None
Abstain: None
7. PRESENTATION
a. FY21 Audit Status Update (Mary McCoy, Finance Director) Finance Director, Mary McCoy presented a FY21 Audit status update.
8. MATTERS FROM STAFF
9. MATTERS FROM THE COMMITTEE
10. MATTERS FROM THE CHAIR
11. NEXT MEETING: February 28 2022
12. ADJOURN
Meeting adjourned 5:23 pm.
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