City of Santa Fe Public Works and Utilities Committee met Nov. 8.
Here is the agenda provided by the committee:
a. Approval of minutes from the October 25, 2021 Public Works and Utilities Committee Meeting.
6. PRESENTATION/INFORMATIONAL ITEMS
a. Streetlight LED Conversion Project Report. (Regina Wheeler, Public Works Department Director, rawheeler@santafenm.gov, 955-6622)
b. Status of Major Roads and Trails Projects Progress and Funding. (Romella Glorioso-Moss, Senior Project Administrator: rsgloriosomoss@santafenm.gov, 505-955-6623; Erick Aune, Director Metropolitan Planning Organization: ejaune@santafenm.gov, 505-955-6664).
7. ACTION ITEMS: CONSENT
a. CONSIDERATION OF RESOLUTION NO 2021-__. (Mayor Webber) A Resolution Approving First Quarter Budget Amendments for Fiscal Year 2021-2022. (Andy Hopkins, Acting Budget Officer: ajhopkins@santafenm.gov, 955-6177)
Committee Review:
Introduced: 10/27/21
Finance Committee: 11/01/21
Public Works and Utilities Committee: 11/08/21
Governing Body: 11/10/21
b. Request the Approval of NMDOT Funding Agreements as Per Ordinance #2020-33, Section 2-4.6.B and Budget Amendment Resolution Funding. (Romella Glorioso-Moss, PW Project Administrator Sr. rglorioso moss@santafenm.gov; 955-6623)
1. Ratify Contract Amendments to NMDOT Contract No. D15509, Project No. S100460 Guadalupe St. Reconstruction Project Extending Termination Date from 09/15/2021 to 03/15/2022; Approved by the City Manager on 09/13/2021.
2. Ratify Contract Amendments to NMDOT Contract No. D18446, Project No. S100470 St. Michael’s Drive/Rail Trail Underpass Increasing Design Funding from $284,999 to $1,069,437; and Extending Termination Date from 03/31/2022 to 01/25/2024; Approved by the City Manager on 09/17/2021.
3. Approve Budget Adjustment Resolution (BAR) of $784,438 to Project ID# ENG18330E; Org./Obj. 3309980.572960.
Committee Review:
Finance Committee: 11/01/2021
Public Works & Utilities Committee: 11/08/2021
Governing Body: 11/10/2021
c. Request for Approval of Budget Adjustment Resolution (BAR) in the Amount $663,224.72 for the Santa Fe Community Convention Center Air-Handler (IntelliPak) Replacement Project for a Twelve (12) Month Term; Trane U.S. Inc. dba Trane 47QSWA20D0021 / SPA 00-00000-20-00099. (Randy Randall, TOURISM Director, rrandall@santafenm.gov, 955-6209)
Committee Review
Finance Committee – 11/01/2021
Public Works and Utilities Committee: 11/08/2021
Governing Body – 11/10/2021
d. Request for Approval of a Four-Year Equipment Lease Agreement in the Total Amount of $367,186.56 Inclusive of New Mexico GRT with PNC Equipment Finance, LLC. for Golf Carts at Marty Sanchez Links de Santa Fe Golf Course. (Melissa McDonald, Acting Parks Division Director: mamcdonald@santafenm.gov, 505-955-6840)
Committee Review:
Public Works and Utilities Committee: 11/08/2021
Finance Committee: 11/29/2021
Governing Body: 12/08/2021
e. Request for Approval of a Professional Service Contract for Comprehensive Insurance Claims Administrative Broker Services in the Amount of $271,936.00; Arthur J. Gallagher. (Bradley Fluetsch, CFA, Planning and Investment Officer: bjfluetsch@santafenm.gov, 955-6885)
Committee Review
Finance Committee: 11/01/2021
Public Works and Utilities Committee: 11/08/2021
Governing Body: 11/10/2021
f. Request for Approval of a Professional Services Contract for Workers Comp & General Liability Third Party Administrative Services in the Amount of $768,434.23; Cannon Cochran Management Services. (Bradley Fluetsch, CFA, Planning and Investment Officer: bjfluetsch@santafenm.gov, 955-6885)
Committee Review
Finance Committee: 11/01/2021
Public Works and Utilities Committee: 11/08/2021
Governing Body: 11/10/2021
g. Request to Award Invitation to Bid # '21/46/B for the Publicly Owned Treatment Works (POTW) On-Call Repair, Replacement, Extension and Rehabilitation of Sewer Collection System Price Agreement, CIP #962 to Sub Surface Contracting, Inc., Allied 360 Construction, LLC. and TLC Plumbing, Inc. for a total amount up to $200,000 inclusive of nmgrt. (Stan Holland, Wastewater Division Engineer, tsholland@santafenm.gov, 505-955-4637)
Committee Review:
Public Works and Utilities Committee – 11/08/2021
Finance Committee – 11/29/2021
Governing Body – 12/08/2021
h. Request for Approval of the Assignment of Santa Fe Regional Airport Lease Agreement (Item #18-0188) from “Gate 13, LLC,” to “Gate 13 Hangar Condominium Association. (Mark Baca, Airport Manager: mdbaca@santafenm.gov, 955-2901)
Committee Review:
Finance Committee: 11/1/21
Public Works and Utilities: 11/8/21
Governing Body: 11/10/2021
i. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of Two Hundred Ninety-Two Thousand, Three Hundred Thirty-Six Dollars ($292,336) to Pay for the Legal Services provided by Gallagher & Kennedy, P.A., Pursuant to Settlement Agreement between the City of Santa Fe and the New Mexico Department of Taxation and Revenue Department in 2021. (Erin McSherry, City Attorney, ekmcsherry@santafenm.gov, 955.6961)
Committee Review:
Finance Committee: 11/01/2021
Quality of Life Committee: 11/03/2021
Governing Body: 11/10/2021
j. Request for Approval of Budget Amendment Resolution (BAR) in the Amount of $100,000 from the New Mexico Department of Finance and Administration for Severance Tax Bond Appropriation to the Kitchen Angels, Project # 20-E2738, to Fund a Meals Program Serving Homebound and Special Needs Individuals in Santa Fe in Santa Fe County. (David A. Chapman, Grant Administrator: dachapman@santafenm.gov 505-660-2619)
Committee Review:
Public Works and Utilities Committee: 11/08/21
Finance Committee Committee: 11/29/21
Governing Body: 12/08/21
k. CONSIDERATION OF RESOLUTION NO 2021-__. (Councilor Rivera and Councilor Abeyta)
A Resolution Authorizing and Directing the City Manager to Enter Into a Cooperative Agreement with the New Mexico Department of Transportation for Improvements to the Agua Fria/South Meadows Intersection. (Romella Glorioso-Moss, Projects Administrator: rglorioso-moss@santafenm.gov, 955-6623)
Committee Review:
Introduced: 10/27/21
Public Works and Utilities Committee: 11/08/21
Governing Body: 11/10/21
l. Approval of Transportation Project Fund Grant Agreement in the Total Amount of $1,700,000 for the Construction of Agua Fria/South Meadows Intersection Improvements Project; New Mexico Department of Transportation; (Romella Glorioso-Moss, Projects Administrator: rsglorioso-moss@santafenm.gov, 955-6623)
1) Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $1,615,000 to put the funds from the
TPF Grant into budget for the Construction of Agua Fria/South Meadows Intersection Improvements.
Committee Review:
Public Works and Utilities Committee: 11/08/2021
Governing Body: 11/10/2021
m. CONSIDERATION OF RESOLUTION NO. 2021-__. (Councilors Lindell and Villarreal)
A Resolution Authorizing and Drecting the City Manager to Enter Into a Cooperative Agreement with the New Mexico Department of Transportation for the Reconstruction of Bishop’s Lodge Road. (Romella Glorioso-Moss, Projects Administrator: rglorioso-moss@santafenm.gov, 955-6623)
Committee Review:
Introduced: 10/27/21
Public Works and Utilities Committee: 11/8/21
Governing Body: 11/10/21
n. Approval of Transportation Project Fund Grant in the Total Amount of $800,000 for the Engineering Design of Bishop’s Lodge Reconstruction Project; New Mexico Department of Transportation; (Romella Glorioso Moss, Projects Administrator, rsglorioso-moss@santafenm.gov, 955-6623.)
1) Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $760,000 to put the funds from the TPF Grant into budget for the Engineering Design of Bishop’s Lodge Reconstruction Project.
Committee Review:
Public Works and Utilities Committee:11/08/2021
o. CONSIDERATION OF RESOLUTION NO. 2021-__. (Councilor Vigil Coppler and Councilor Cassutt)
A Resolution Authorizing and Directing the City Manager to Enter Into a Cooperative Agreement with the New Mexico Department of Transportation for the Reconstruction of Henry Lynch Road. (Romella Glorioso-Moss, Projects Administrator: rglorioso-moss@santafenm.gov, 955-6623)
Committee Review:
Introduced: 10/27/21
Public Works and Utilities Committee: 11/08/21
Governing Body: 11/10/21
p. Approval of Transportation Project Fund Grant Agreement in the Total Amount of $450,000 for Engineering Design of Henry Lynch Road Reconstruction Project; New Mexico Department of Transportation; (Romella Glorioso-Moss, Projects Administrator: rsglorioso moss@santafenm.gov, 955-6623.)
1) Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $427,500 for Engineering Design of Henry Lynch Road Reconstruction Project.
Committee Review:
Public Works and Utilities Committee: 11/08/2021
Governing Body: 11/10/2021
q. CONSIDERATION OF RESOLUTION NO. 2021-__. (Councilor Rivera and Councilor Abeyta)
A Resolution Authorizing and Directing the City Manager to Enter Into a Cooperative Agreement with the New Mexico Department of Transportation for the Extension of Paseo Del Sol. (Romella Glorioso-Moss, Projects Administrator: rglorioso-moss@santafenm.gov, 955-6623)
Committee Review:
Introduced: 10/27/21
Public Works and Utilities Committee: 11/8/21
Governing Body: 11/10/21
r. Approval of Transportation Project Fund Grant Agreement in the Amount of $800,000 for the Engineering Design of Paseo del Sol Extension Project
as per Tierra Contenta Master Development Plan; New Mexico Department of Transportation; (Romella Glorioso-Moss, Projects Administrator: rsglorioso-moss@santafenm.gov, 955-6623.)
1) Approval of a Budget Adjustment Resolution (BAR) in the Total Amount of $760,000 to put the funds from the TPF Grant into budget for the Engineering Design of Paseo del Sol Extension Project.
Committee Review:
Public Works and Utilities Committee: 11/08/2021
Governing Body: 11/10/2021
s. Request for Approval to Purchase Two Automated Side Load Collection Vehicles for Residential Recycling Waste Collection Services with Bruckners Truck Sales, Inc. via the Cooperative Education Services in the total amount of $879,068. (Lawrence Garcia, ESD Maintenance Manager, lmgarcia@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 11/08/2021
Finance Committee: 11/29/2021
Governing Body: 12/08/2021
8. MATTERS FROM STAFF
9. MATTERS FROM THE COMMITTEE
10. MATTERS FROM THE CHAIR
11. NEXT MEETING: Monday, December 13, 2021
12. ADJOURN
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