City of Santa Fe Public Works and Utilities Committee met Jan. 22.
Here is the agenda provided by the committee:
1. CALL TO ORDER
2. ROLL CALL
3. APPROVAL OF AGENDA
4. APPROVAL OF CONSENT AGENDA
5. PRESENTATION/INFORMATIONAL ITEMS
a. Update on the Water Division’s Asset Management Plan and Implementation. (Taylor Jurgens, Engineer, trjurgens@santafenm.gov, 505-955-4265)
PUBLIC WORKS AND UTILITIES COMMITTEE MEETING
6. ACTION ITEMS: CONSENT
a. Request for Approval of Minutes from the January 2, 2024 Public Works and Utilities Committee. (Jamie-Rae Diaz, Administrative Manager, jldiaz@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 01/22/2024
b. Request for Approval of Grant Program Agreement with the State of New Mexico’s Tourism Department in the Amount of $147,437 to Support Initiatives to Manage Vegetation and Litter. (Melissa McDonald, Parks and Open Space Division Director, 505-303-9502)
1. Request for Approval of a Budget Adjustment Resolution (BAR) to Allocate Funding in the Amount of $147,437 for Professional Services to Support the Goals of the Grant Program.
Committee Review:
Public Works and Utilities Committee: 1/22/2024
Finance Committee: 1/29/2024
Governing Body: 1/31/2024
c. Request for Approval of Memorandum of Agreement with the United States Bureau of Reclamation to Work Collaboratively on the Rio Grande Basin Study as Part of the WaterSMART Basin Study Program with In Kind Services Provided for Study Cost-Sharing. (Francesca Shirley, Water Resources Coordinator: fdshirley@santafenm.gov)
Committee Review:
Public Works and Utilities Committee: 1/22/2024
Finance Committee: 1/29/2024
Governing Body: 1/31/2024
d. Request for Approval of a Position Expansion Request Budget Adjustment Resolution (BAR) in the Public Utilities Water Division in the Amount of $43,154 to Create and Fund a New Project Administrator Position for a Term of Two Years Plus the Remainder of FY24 Including
PUBLIC WORKS AND UTILITIES COMMITTEE MEETING
Salary and Benefits. (John Del Mar, Engineer; jpdelmar@santafenm.gov)
1. Request for Approval an Budget Adjustment Resolution (BAR) in the amount of $43,154 from the Water Enterprise Cash Fund.
Committee Review
Public Works and Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024
e. Request for Approval of contract with AnchorBuilt, Inc. to Remove and Replace Diffuser Grid A-2 of the North Aeration Basin at the Paseo Real Wastewater Reclamation Facility, in the Total of $243,257.43. (P. Fred Heerbrandt, Engineer Supervisor; pfheerbrandt@santafenm.gov, 505- 955-4623)
1. Request for Approval of a BAR in the Total Amount of $243,258.00 from WWMD Enterprise Fund Cash Balance.
Committee Review:
Public Works and Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024
f. Request for Approval of Award and Acceptance of Reoccurring Federal Planning Funding Section 112 Federal Highway Association (FHWA) and Section 5303 Federal Transit Authority (FTA) for Federal Fiscal Year 2024 in the Amount of $442,451 for the Annual Operations of the Santa Fe MPO. (Erick Aune, Santa Fe MPO Director, ejaune@santafenm.gov, 505-330-8483)
Committee Review:
Public Works/Utilities Committee: 1/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024
g. Request for Approval of State Price Agreement #40-00000-23-00027 with ItsQuest Staffing for Amendment #3 in the Total Amount of $162,644, to Cover Essential Positions with Public Utilities Department from January 2024 through June 2024 for a Total Amount of $312,644. (John Dupuis,
PUBLIC WORKS AND UTILITIES COMMITTEE MEETING
Public Utility Director, jedupuis@santafenm.gov).
1. Request for Approval of Budget Adjustment Resolution (BAR) in the Total Amount of $162,644 from the Cash Fund Enterprise.
Committee Review:
Public Works Public Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body:01/31/2024
h. Request Approval of Capital Appropriations Agreement with Department of Finance and Administration for 2021 Appropriation of $1,000,000 to Plan, Design, Construct, Repair, Improve and Equip Parks in Santa Fe. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov, 505-303-9502)
1. Request for Approval of a Budget Adjustment Resolution (BAR) in the Amount of $1,000,000 to Allocate the Grant Funding for Parks & Open Space Improvements into the FY24 Budget.
Committee Review:
Public Works and Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024
i. Request for Approval of the of State of New Mexico Department of Finance and Administration Capital Appropriation Project Grant Agreement 21-F2903 in the Total Amount of $1,000,000 to Plan, Design, Construct and Improve Infrastructure for the Midtown Santa Fe Property, Term Ending June 30, 2025. (Karen Iverson, MRA Director, kriverson@santafenm.gov)
1. Request for Approval of a Budget Amendment Resolution (BAR) in the Amount of $1,000,000 to Allocate Proceeds from the of State of New Mexico Department of Finance and Administration Capital Appropriation Project Grant Agreement 21-F2903 for Midtown Infrastructure Development to FY24 Capital Budget for the Midtown Redevelopment Project.
Committee Review
Public Works and Utilities Committee: 01/22/2024
Quality of Life Committee: 01/24/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024
j. Request for Approval of Capital Appropriation Agreement with the New Mexico Department of Finance and Administration (DFA) for a 2021 Appropriation to Plan, Design, Construct Furnish and Equip a Teen and Resource Center on the Southside of Santa Fe in the Amount of $1,786,950. (Brian Stinett, Recreation Division Director, bjstinett@santafenm.gov; Sam Burnett, Facilities Division Director, jsburnett@santafenm.gov).
Committee Review:
Public Works and Utilities Committee: 01/22/2024
Finance Committee:01/29/2024
Governing Body: 01/31/2024
k. Request for Approval of Amendment No. 1 to the Nichols Dam Outlet Works Rehabilitation Contract Item #23-0565 with CF Padilla, LLC. to Increase the Compensation by $591,789.32, Including NMGRT, for a New Total Contract Amount of $17,559,295.54, Including NM GRT, and to Increase the Term for Substantial Completion by 15 Calendar Days, for a New Total of 602 Calendar Days. (Taylor Jurgens, Engineer: trjurgens@santafenm.gov)
1. Request for Approval of a Budget Adjustment Resolution (BAR) in the amount of $591,789.32 from the Water Enterprise Cash Fund.
Committee Review:
Public Works and Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024
l. Request for Approval of a Budget Resolution (BAR) for the Purchase of Replacement Vehicles for the Parks and Open Space Division from 2023 Auction Revenue Proceeds in the Amount of $797,738. (Melissa McDonald, Parks and Open Space Division Director: mamcdonald@santafenm.gov)
1. Request to Authorize Chief Procurement Officer to Issue Purchase Orders for Fifteen Replacement Trucks from Don Chalmers Ford, Power Ford, and Phil Long Ford of Raton in the Total Amount of $757,818.
Committee Review:
Public Works and Utilities Committee: 01/22/2024
Finance Committee: 01/29/2024
Governing Body: 01/31/2024
m. Request Approval of the Capital Appropriation Agreement Project 21- F2899 with the Department of Finance and Administration (DFA) to Plan, Design, Renovate, Construct, Improve, and Equip a Facility for a Meals Program Serving Homebound and Special Needs Individuals in Santa Fe in the Amount of $250,000. (David Chapman, Grant Administrator: dachapman@santafenm.gov, 505-660-2619)
1. Request for the Approval of a Budget Amendment Resolution (BAR) to Allocate $247,500 into the FY24 Capital Budget from the Capital Appropriation Agreement for $250,000 for the City Facilities Leased by Kitchen Angel, After a Deduction of $2,500 for Arts in Public Places (AIPP) for the State’s AIPP Program. (David Chapman, Grant Administrator: dachapman@santafenm.gov, 505- 660-2619)
Committee Review:
Public Works and Utilities Committee: 1/22/2024
Finance Committee: 1/29/2024
Governing Body: 1/31/2024
7. ACTION ITEMS: DISCUSSION
8. EXECUTIVE SESSION
9. MATTERS FROM STAFF
10. MATTERS FROM THE COMMITTEE
11. MATTERS FROM THE CHAIR
12. NEXT MEETING: Monday, February 5, 2024
13. ADJOURN
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